District’s embrace of private sector business concepts results in significant cost savings

“Any money we save through operational process efficiency can be redirected into the classroom,” said Superintendent Dr. Todd Hoadley.

The project included the processing of employee absence forms. Using the private sector Lean Six Sigma philosophy, standard work documents were made to keep the process consistent. A value stream map was used to track how many steps in the former paper process there were and how much paper was used. Elements of waste such as transportation, defects, waiting, and motion were also tracked.

“The project focused on creating a more streamlined process, as well as eliminating the need to use and store paper,” said Nathan Rohyans, Coordinator of Operational Excellence and a Lean Six Sigma green belt.

“The first step in this process was to eliminate paper forms,” said Rohyans. “As a result, transportation of the forms was eliminated, as well as the time spent waiting for the forms. The need to store paper has also been significantly reduced from storing as much as 21 banker boxes of paper to 1, the eventual goal being 0.”

Lean Six Sigma is a managerial philosophy used by many of the world’s leading private sector companies, including many located within our District. It is a data-driven problem solving methodology resulting in an improved process or outcome when deployed correctly. There are four Lean Six Sigma levels: yellow belt, green belt, black belt, and master black belt. Superintendent Dr. Todd Hoadley is a black belt.

In an effort to grow Lean Six Sigma within our organization, the District applied for and received a grant of more than $40,000. The grant will be used to send 15 staff members to Lean Six Sigma training to become yellow belts. The training, beginning in mid-October, will consist of 4-5 groups that will work on 4-5 projects. “When the yellow belts are trained, they will be able to work smarter and be able to accomplish more in less amounts of time,” said Rohyans.

The District is also utilizing a green belt intern from The Ohio State University. He is an integrated systems engineer from Baker-Systems Engineering and will be working for the District for free. His goal will be working to improve cafeteria systems efficiency.

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