High School Grading Clarification - April 17

  • Earlier this week, Dublin schools announced plans for assessing student work and calculating grades for the remainder of this school year. Since this announcement, feedback from parents and high school students has caused members of our administrative team to reflect and spend additional time reviewing this new practice.

    I am writing today to update you on how students will be assessed for the 4th quarter of this school year and how grade point averages (GPAs) will be calculated for our secondary students taking high school level classes.

    GPA Calculation

    As stated in Wednesday’s email, we do not want any decision to negatively impact a student’s future academic endeavor or overall well being. We understand many situations occurring during this pandemic are beyond any individual student’s control. We have spent time reflecting on the impact of our initial 4th quarter GPA calculation, which essentially ended the school year March 17 for purposes of second semester grade calculation. We recognize the difficulty in calculating a second semester grade utilizing only 3rd quarter learning.

    Therefore, we have determined the following guidelines should be followed as it relates to the second semester GPA and final grade calculation:

    1. Teachers will evaluate students as either Passing (P) or Incomplete (I) based on the criteria they have established within their courses.
    2. All “P” grades will convert to 4.0 quality points in a student’s GPA; those in Honors/AP/IB/CCP classes will have their Passing marks weighted accordingly (4.5 or 5.0).
    3. Students with an “I” grade will be given an intervention plan and an opportunity to earn a “P” grade by early fall. More information will be forthcoming for those students receiving an “I.”

    Schools across our country are struggling with the same issues and there is no playbook for how best to grade students’ academic work during a global health crisis where schools are shut down with little advance warning. This crisis has magnified the diverse needs across our Dublin community connected to family situations, available resources, levels of support, mental health needs, and general access to learning. The decision to move to a Pass/Incomplete grading system for the 4th quarter allows the flexibility needed to assess 4th quarter learning that aligns with our beliefs.

    Please note that at that top of this page, is an article published earlier this month that I encourage you to read and reflect upon, To Grade or Not To Grade? by Joe Feldman. This article provides a more thorough rationale for our grading decision.

    I realize not everyone in our community will agree with the points made in the article. However, in establishing grading procedures, and in an attempt to create a level playing field across almost 5,000 Dublin high school students, we based our decision on the following three points made in the article:

    • Stress related to COVID-19 will negatively impact student academic performance.
    • Student academic performance during school closures is more likely to reflect racial, economic, and resource differences.
    • Most teachers have not been adequately prepared to provide high-quality instruction remotely.

    Remote Learning Beliefs

    We will continue to return to our belief statements as we make decisions for the remainder of the school year.

    • Remote learning during this pandemic should not have an adverse impact on a student’s grades.
    • Focus during this time remains on staying connected with kids and providing balanced, engaging learning opportunities on and off screen.
    • Growth and mastery occur with effective, frequent feedback and meaningful assessment, which can occur independently of percentages and letter grades.
    • When teachers use clear and attainable criteria to determine what evidence of learning will look like during remote instruction, students can remain focused on learning and experience reduced anxiety.

    If you have specific questions regarding your student's second semester grade, contact your child's teacher or the principal of the building where your student attends.

    Yours in service to children,

    Todd F. Hoadley, PH.D.

    Superintendent

Grading During Distance Learning - April 15

  • There have been many considerations within public education as we join our nation and the world in doing our part to address a global pandemic. One of the areas of consideration is the issue of grading students during this time of remote learning.

    Our focus in Dublin City Schools remains centered on the wellness of our students and supporting each of them academically, emotionally and physically. We have asked our teachers to continue to create learning opportunities as was outlined in HB197 “keep students actively engaged in learning opportunities for the remainder of the year.”

    The partnership that we have had with our families as we have transitioned to remote learning has been exceptional. We continue to appreciate the feedback and the grace our families have afforded our teachers as we work together to provide educationally sound instructional opportunities in a new environment.

    We believe:

    • Remote learning during this pandemic should not have an adverse impact on a student’s grades
    • Focus during this time remains on staying connected with kids and providing balanced, engaging learning opportunities on and off screen
    • Growth and mastery occur with effective frequent feedback and meaningful assessment and this can occur independent from percentages and letter grades
    • When teachers use clear and attainable criteria to determine what evidence of learning will look like during remote learning, students can remain focused on the learning and experience reduced anxiety

    After considering many perspectives, we believe it is in the best interest of our students to move to a pass/incomplete grading system for the 4th quarter of the 2019-2020 school year for students in grades PK-12.

    *Pass will be defined as evidence of learning and participation in the subject area. Teachers will share expectations with students and parents.

    *Incomplete will be entered for insufficient evidence of learning. Significant flexibility will be given to completion deadlines during this time as we recognize that home learning environments vary significantly and some students may be unable to access, complete and submit learning.

    Note: Guidance will be shared with students receiving an (I) allowing an opportunity to earn a passing grade by the beginning of September. All incomplete grades will need to shift to a pass in order for a student to receive credit for the class. Please refer to the Preschool and Elementary Considerations below for additional guidance on PK-5 students.

    Additional details are as follows:

    4th Quarter Grades and Semester Grades (Grades 4-12): Teachers will evaluate students as either Passing (P) or Incomplete (I). These designations will not be calculated in the students GPA/rank. Grade 4-5 students see Preschool & Elementary Considerations below.

    Second semester grades will be calculated by using the third quarter grade as the second semester grade for the purpose of calculating GPA/rank and showing completion of the course.
    3rd Qtr (B) 4th Qtr (P) Semester (B) 3.0

    Preschool & Elementary Considerations: At these levels there may be some standards that were unable to be addressed or students that did not participate in the learning. Parents may see a DNP (Did not participate) if this learning was not addressed. A (DNP) will not impact promotion to the next grade level. Teachers will continue to document in ProgressBook the level of participation from students on the learning standards that are addressed. Example comments may include: minimal participation, moderate participation, or high participation.

    Athletic Eligibility: The Ohio High School Athletic Association will count Passing (P) grades as credit toward that course, which will be sufficient to maintain eligibility for athletic participation. Because 2nd semester grades will be letter grades, there will be no impact on calculations for college admissions or for the NCAA Eligibility Center.

    Exams and End of Year Assessments: Prior to the closure, we were able to complete the first semester including semester exams as well as 3rd quarter. There will not be any final exams administered, state or district spring testing events. If your student is participating in dual enrollment opportunities, please follow the guidance from the enrolled college.

    AP Guidance: Students participating in AP courses will still be receiving instruction to prepare them for the AP exams. Their work will not count for a grade, but act as preparation for when the College Board announces procedures for the AP exams.

    College Credit Plus: Please follow the information sent to you from your student’s college as it relates to grading and assessment.

    IB Implications: The Dublin grading system outlined for remote learning during the COVID- 19 crisis will not impact any student taking an IB course or working toward an IB diploma.

    When school resumes, it will be our priority for our teachers to determine the amount of regression students may have experienced, so that instruction can begin from an appropriate starting point.

    Please feel free to reach out to your child’s teacher, counselor or principal if you have any questions regarding this guidance.

    Dr. Todd Hoadley, PH.D. Superintendent, Dublin City Schools

Secondary Online Learning Update - April 1

  • We are excited to get back to learning!  Our DCS Remote Digital Learning Plan is available for our students in grades K-12 to access as we return from spring break.  As you know, we are continuing to leverage technology and resources to support student learning.  

    Our primary goals for learning during this time of closure are to continue providing high quality learning opportunities, help students stay connected and keep parents informed. We are in this new adventure together!

    Structure and routine are important.  Remote learning can not replicate the same experience as attendance in school.  Therefore it is not expected that your child will have required learning in every subject every day.  We have asked that our teachers connect with kids and push out learning through a Day 1/Day 2 rotation using our Schoology Learning Management System.  Look for more specific communication from your child’s teachers. 

    What A Day Could Look Like for Secondary Students:

    60 minutes of reading

    Independent reading is highly correlated with vocabulary acquisition and overall academic achievement.  Independent pleasure reading along with subject area reading makes for a nice balance of this 60 minute suggested reading time.

    60 minutes of physical activity

    Consider spending time outdoors as well as finding ways to keep moving.  If your child is involved in a school sport, your child’s coach may have shared some wonderful exercises to keep muscle memory active.

    2.5 hours of content learning 

    Day 1: Period 1-4

    Day 2: Period 5-7/8

    Please refer to your child’s daily schedule. The schedule will include both core content areas and electives.

    If your child has a study hall or lunch period during the day, it might provide a nice break for other learning to occur. Your home is filled with “makerspaces.” A kitchen is an inherently creative space where you can follow a recipe or just make whatever comes to mind. If you go outside and take a walk, nature has many lessons waiting. 

    School has always been a partnership between parents and teachers.  Teachers will provide learning guidance and daily communication to their students and families across subject areas.  Further, we are attempting to balance the amount of screen time for our students’ overall wellness.  Simply stated, we want to provide a variety of learning opportunities that are not always contingent on technology. During this time, please feel free to reach out to your child’s teacher for clarification and support as we continue remote learning.  

    We know this is an especially difficult time for our seniors and the special events associated with senior year, including commencement. While we must await further guidance from Gov. DeWine regarding the period after May 1, we certainly hope we will be able to celebrate with our seniors at some point this spring.

    We are all in this together and we are thinking of you.

Elementary Online Learning Update - April 1

  • We are excited to get back to learning!  Our DCS Remote Digital Learning Plan is available for our students in grades K-12 to access as we return from spring break.  As you know, we are continuing to leverage technology and resources to support student learning.  

    Our primary goals for learning during this time of closure are to continue providing high quality learning opportunities, help students stay connected and keep parents informed. We are in this new adventure together!

    Structure and routine are important. This week each teacher will share a schedule with you so that you can support your child in knowing the expectations for the day. Included in the schedule will be office hours, social emotional learning support and opportunities for intervention and enrichment.  Remote learning can not replicate the same experience as attendance in school. Therefore it is not expected that your child will have required learning in every subject every day. Look for more specific communication from your child’s teacher. 

    What A Day Could Look Like for Students:

    20-60 minutes of reading

    You can read books or magazines together. When  students select reading choices, they pick subjects that peak their interests and they are engaged.

    Consider the following independent reading tier based on grade levels:

    Kindergarten: 20 minutes per day

    Grade 1-2: 30 minutes per day

    Grades 3-4: 40 minutes per day

    Grade 5: 50-60 minutes per day

    60 minutes of physical activity

    Consider spending time outdoors and refer to some of the Physical education learning activities shared from our PE teachers.

    2 hours of content learning across subject areas

    Please refer to your child’s schedule shared by the teacher.

    Sample: Reading 2-3 times per week, Writing 2-3 times per week, Math 2-3 times per week, Science/Social Studies 2 times per week

    30 minutes of related arts/electives

    Related arts will stay on the assigned rotation as much as possible.  Related arts teachers will be available and in touch with teachers and families as needed.  Please look for their communication.

    Additional family learning time

    If you play a board game together, there’s a good chance there is math involved. 


    Your home is filled with “makerspaces.” A kitchen is an inherently creative space where you can follow a recipe or just make whatever comes to mind.


    If you go outside and take a walk, nature has many lessons waiting. 

    Some of you may have questions about testing and the assessment of school work, and promotion to the next grade level. The State of Ohio has waived the third grade reading guarantee and all state testing for this school year. Our expert teaching staff will ensure your elementary student is prepared to enter the next grade level for the 2020-21 school year.

    School has always been a partnership between parents and teachers.  Teachers will provide learning guidance and daily communication to their students and families across subject areas.  Further, we are attempting to balance the amount of screen time for our students’ overall wellness.  Simply stated, we want to provide a variety of learning opportunities that are not always contingent on technology. During this time, please feel free to reach out to your child’s teacher for clarification and support as we continue remote learning.  

    We are all in this together and we are thinking of you.

Schoology Outages

  • During these unprecedented times with students around the world learning from home, the demands on education technology have shifted significantly — almost overnight. Schoology, which provides online learning to many districts across the country, has had intermittent outages as they are adjusting to the additional usage. You can read more at this link.

    You can also find up-to-date Schoology diagnostics at this link. If you are unable to access Schoology, please try again at a later time.

Online Learning - March 16

  • Dear Parents:

    We are facing an unprecedented challenge in public education. COVID-19, known as the Coronavirus, is now a world health pandemic and is a public health crisis in Ohio.

    Dr. Amy Acton, Director of the Ohio Department of Health, shared, "Our focus right now is to support the care of the individual and protect the health of our residents." 

    In Dublin City Schools, we are preparing to deliver online learning activities to our students in grades preK-12.  We know we can never replace the work our teachers do with students in our classrooms. Dublin City Schools’ online learning option is designed to "keep the learning going" during a public health emergency.  

    Our teachers are currently working on preparing their online lessons. 

    Wednesday, March 18 thru Friday, March 20 our teachers will begin to trial our online/email communication with students. 

    Spring break will still be March 23-27. 

    On March 30, online  instruction will continue through the duration of closure. 

    Parent Communication: We are asking teachers to continue with their typical way of communicating with parents.  Parents will receive communication regarding how to access assignments and the best mode for communicating with teachers.  Please expect to hear from teachers via email or phone call throughout the course of this closure. 

    Student Work: Teachers will be providing opportunities for your child  to continue their learning. Each teacher will find their cadence for communication with you and your child. We appreciate your flexibility as your child and your child’s teacher work to find their routine for learning.  

    The high school and middle school learning platform is Schoology and the elementary learning platform is Google Classroom.  preK-5 students will have a Google email address with which to access learning. On Tuesday, March 17, a step-by-step instruction sheet will be emailed to elementary parents indicated as ‘primary parent’.  

    Teachers will be also working to maintain a relationship with your child and help bring a semblance of ‘normalcy’ during this unique time.  Communication and lesson delivery may be in written or in video form. We appreciate your grace and patience as we shift from an in person instructional delivery model to an online and remote learning model.

    If your family does not have a device for your student to use for learning, please contact your building principal or teacher.

    Grading: Staff will be working to determine the best way to give feedback and grades. We understand there may be obstacles to learning for some families, therefore assignment due dates will be flexible and communicated along the way. Grading will be initially formative in nature with meaningful feedback given on assignments and work.  Students will be aware of assignments that will contribute to their overall grade, and submission dates will be flexible. Please continue to monitor the information that is shared from your child’s teacher.

    College Credit Plus: Students participating in college credit plus at a college or online will receive further information from their respective colleges.  Students taking Columbus State classes at Emerald Campus will receive follow-up correspondence.

    Student Services: Our Student Services Department continues to be committed to meeting the individualized needs of our students with disabilities, gifted learners, English language learners, and other students in intervention programs.  Intervention staff and related services staff will work with you and your child to provide specially designed instruction. This instruction will look different and be more aligned to the remote learning of all of our students.

    Questions: Our building administrators will continue to be available during our state imposed closure. Please contact individual buildings using the main line phone number should you have any questions- although email may be the best mode of contacting your principal or teacher in the event of further state action. We know there are many questions regarding testing, proms, awards nights, and graduation. We don't have all the answers to these questions at this time but we will keep you posted as we receive further guidance from Gov. DeWine.

    We are humbled and proud to work alongside this amazing team in Dublin with the support of our wonderful community.  Thank you again for your patience as we move from a traditional lesson delivery to online. 

    With gratitude,

    Todd F. Hoadley, PhD

    Superintendent

    Tracey R. Deagle, PhD

    Deputy Superintendent

    Chris Ondrus

    Executive Director of Student Services

    Jill Reinhart 

    Executive Director of Teaching and Learning

Student Technology Help Desk

  • Beginning Monday April 20, the email address student_helpdesk@dublinschools.net will be available for students to place technology-based work orders. Not all issues will be able to be solved remotely, but our tech team will do everything it can to provide assistance regarding any tech issues students may be having at home. Chromebook repair services are available at Emerald Campus on Tuesdays, Wednesdays, and Thursdays from 10 a.m.-2 p.m.

Accessing Your Child's Email Account