2019-20 Middle School Student Handbook



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Middle School

Student Handbook


For Students and Parents of

Dublin City Schools Middle School Students

Selected Table of Contents

Welcome, Mission Statement......................... Page 1

Philosophy.............................................................. Page 1

Our Beliefs............................................................. Page 2

BOE, Administrative Team............................. Page 3

Middle Schools..................................................... Page 3

District Calendar.................................................. Page 4

Equal Educational Opportunity...................... Page 5

Lockers, Lunch..................................................... Page 8

School Closing...................................................... Page 8

Textbooks............................................................... Page 9

Student Health and Clinic Information....... Page 9

Immunization Requirements......................... Page 13

Grades and Report Cards............................... Page 16

Attendance Policy............................................. Page 18

Personal Communication Devices /

Cell Phones.......................................................... Page 20

Dress Code........................................................... Page 23

Student Code of Conduct............................... Page 24

Application of Code Consequences........... Page 28

Bullying and Other Forms of

Aggressive Behavior Policy.......................... Page 32

Harassment Regulations................................. Page 32

Complaints Related to 504 Section............ Page 38

Substance Misuse.............................................. Page 42

Student Education Technology Acceptable

Use and Safety Policy..................................... Page 45

1:1 Chromebook Program ............................ Page 47

Student Records................................................. Page 48

Bus Rules............................................................. Page 52

Pay to Participate.............................................. Page 53

Co-Curricular Activity Code........................ Page 58

Acknowledgement Form ............................... Page 71


Dear Students:

Whether you are a newcomer to our school or have previously attended, we hope you will find this school year to be a memorable and exciting one.  Cooperation is, of course, the key, and toward that end we suggest that you read this handbook thoroughly. It will tell you exactly what we expect of you and what services and benefits you may expect from the school.  We are looking forward to helping you have a successful and rewarding year.


Dublin City Schools Mission Statement

We believe that all students can and must learn at high levels of achievement. It is our job to create an environment in our classrooms that results in this high level of performance.  We are confident that, with our support and help, students can master challenging academic material and we expect them to do so.  We are prepared to work collaboratively with colleagues, students, and parents to achieve this shared educational purpose.

Dublin Middle School Philosophy

The middle school staff believes there is no typical middle school student.  Rather, we believe that middle schoolers progress physically, emotionally, socially, and intellectually at vastly different rates.  Physically, middle school students are characterized by erratic growth spurts and plateaus.  Emotionally, middle school students are characterized by feelings of uncertainty.  They suffer doubts about their competency, question whether they are adults or children, and experience mood shifts that can produce baffling behavior.  Socially, middle schoolers are increasingly peer oriented and concerned about their sexual identity.  Intellectually, middle school students are developing from dependent to independent learners.  They are concerned about how they relate to their environment and have broad and rapidly changing interests.  All of these changes interact during adolescence with the physical, emotional, and social growth having a great influence on intellectual growth.

In response to the unique needs of middle school age learners, we believe that the following eight (8) components are essential to a successful school experience:

1.          Interdisciplinary Teaming of Teachers - Teaming forms a transition from the self-contained elementary classroom to the departmentalized high school environment.  An interdisciplinary team consists of teachers in two or more of these core areas: language arts, science, social studies, and mathematics.  The interdisciplinary team provides students with a school unit, which is smaller than the grade level yet larger than a homeroom.  This provides teachers with a basis for providing individualized programs.  Teaming allows teachers to become more aware of the “whole child” and thus communicate effectively with other educators and parents.

2.          Time Flexibility in Teaching - Teaming allows for flexible scheduling of large blocks of time, allowing teachers to adjust to the perceived needs of middle school learners as curriculum demands.

3.          Basic Curriculum - Middle school students are extremely varied in their levels of learning.  Therefore, the middle school curriculum emphasizes continued mastery of the basic skill learning areas:  reading, writing, math computation, science and citizenship.

4.          Exploratory Programs - It is important for students to have exposure to a wide variety of programs.  These activities include, but are not limited to, academic areas, career education, outdoor education, and constructive use of leisure time.

5.          Student Activities - Middle school learners need a variety of co-curricular activities to stimulate learning.  These provide the excitement of change to complement academic learning.

6.          Developmentally Appropriate Instruction - Middle school students are maturing and learning at vastly different rates, regardless of age.

7.          Mental and Physical Health - Students experience many physical and psychological changes during their middle school experience.  It is important to include in the middle school student’s educational process physical activities and an increasing emphasis on health awareness.

8.          Strengthening of Self-Concept - Educators at the middle school level will provide an environment in which strengthening of the student’s self concept and confidence will occur.  Positive learning experiences enable students to learn to be independent young people.


Our Beliefs

1.          We believe that each person can make a unique contribution to the greater good.

2.          We believe that internal motivation drives personal behavior and accomplishments.

3.          We believe that individuals are motivated to achieve through high expectations and the experience of success.

4.          We believe that success and happiness are defined by each person.

5.          We believe that each individual has intrinsic worth.

6.          We believe that a person’s potential is only limited by herself or himself.

7.          We believe that learning is vital to personal fulfillment throughout life.

8.          We believe that our choices determine our future; knowledge enables us to choose.

9.          We believe that each individual is responsible for his or her own decisions and actions.

10.       We believe that the family is the most important model factor in our lives.

11.       We believe that trust is built on honesty.

12.       We believe that positive relationships are critical for the identity of both community and individuals.

13.       We believe that human diversity enriches life for the individual and the community.

14.       We believe that a democratic society’s vitality is based on active civic participation by all citizens.

15.       We believe that attitude governs the way one leads his or her life.

16.       We believe that every person has the right to have their basic needs met.

17.       We believe that growth of the whole person is optimized by addressing physical, intellectual and spiritual needs.

Board of Education


Mr. Scott Melody (President)               614-763-1959

Ms. Lynn May (Vice President)            614-209-0078

Mr. Stu Harris                                   614-659-0905

Mr. Chris Valentine                            614-370-6147

Mr. Rick Weininger                            614-467-9767

Your Board of Education is comprised of five members, elected to a term of four (4) years by the residents of the school district.  Dates, times, and locations of the regular meetings of the Board of Education are set at the organizational meeting in January.  See the District’s web site, www.dublinschools.net for dates, times, and locations of board meetings.  All community members are invited to attend.

Administrative Team

Dr. Todd Hoadley                        Superintendent

Mr. Brian Kern                            Treasurer

Dr. Tracey Deagle                        Deputy Superintendent

Mr. Tom McDonnell                    Director of Secondary Education

Administration Building

5175 Emerald Parkway

Dublin, OH 43017

(614) 764-5913

Middle Schools


2400 Sutter Parkway

Dublin, Ohio 43016

(614) 761-5820            761-5893 (FAX)

Principal:  Ms. Ann McCarty Perez

Assistant Principal: Mr. Jason Snyder

Assistant Principal: Mr. Marty Assman


8705 Avery Road

Dublin, Ohio 43017

(614) 798-3569            761-6514 (FAX)

Principal:  Ms. Corinne Evans

Assistant Principal:  Ms. Shana Murray



7245 Tullymore Drive

Dublin, Ohio   43016

(614) 873-0459            873-1492 (FAX)

Principal:  Ms. Brooke Menduni

Assistant Principal:  Michael Blake


150 W. Bridge St.

Dublin, Ohio   43017

(614) 764-5919            764-5923 (FAX)

Principal:  Mr. Matthew K. Sachtleben

Assistant Principal:  Mr. Joe Santa-Emma

Administrative Intern:  Ms. Julie Moses


6371 Shier-Rings Road

Dublin, OH  43016

(614) 764-5926

Supervisor:  Ms. Amy Salay

Important Information

Equal Education Opportunity

The Board of Education declares it to be the policy of this district to provide an equal opportunity for all students, regardless of race, color, disability, religion, sex, ancestry, age, national origin, place of residence within the boundaries of the district, or social or economic background, to learn through the curriculum offered in this district.

Any person who believes that the school or any staff person has discriminated against a student has the right to file a complaint.  A formal complaint can be made in writing to the school district’s Civil Rights Coordinator or District Section 504/ADA Compliance Officers at: Dublin City Schools, 5175 Emerald Parkway, Dublin, OH 43017, phone (614) 764-5913.  Stephanie Armbruster, Coordinator of Human Resources, is the district’s Civil Rights Coordinator.  The following individuals serve as the District Section 504/ADA Compliance Officers:  Chris Ondrus (elementary and secondary schools; ondrus_chris@dublinschools.net); Tyler Wolfe (elementary schools; wolfe_tyler@dublinschools.net); and Tom McDonnell (secondary schools; mcdonnell_tom@dublinschools.net).

The complaint will be investigated and a response, in writing, will be given to the concerned person within 15 days.  The Civil Rights Coordinator and District Section 504/ADA Compliance Officers can provide additional information concerning access to equal education opportunity.  Under no circumstances will the district threaten or retaliate against anyone who raises or files a complaint.

Student Support Services

Dublin City Schools offers many services to ensure equal opportunity for all children, including enrichment services, early childhood education, academic intervention, Title I math, reading support programs, services to support English language learners, home instruction, special education, and related services such as speech and language therapy, physical therapy, occupational therapy, adapted physical education services, psychological services, mental health services, and transportation. Support is also available through our school counselors, substance use disorder counselors, school nurses, and alternative education opportunities.

For more information about these services, please visit the Department of Academics and Student Learning web page on the district website at www.dublinschools.net.

Child Find – Help Dublin Schools Identify Children with Disabilities, Including Students Eligible for Protection Under Section 504

Child Find is the process of locating, evaluating, and identifying children with disabilities who may be in need of special education and related services and/or may be entitled to protection from discrimination based on his/her disability.  Parents, relatives, public and private agency employees, childcare providers, physicians, and concerned citizens are encouraged to help the school district find any child, age birth – 21, who may have a disability and is in need of special education and related services.  If you suspect a child may have a disability, help is available.  Contact the Dublin City Schools Department of Academics and Student Learning at 5175 Emerald Parkway in Dublin, phone 614-764-5913, or visit www.dublinschools.net.


Response to Intervention

The Dublin City School District promotes the use of the Response to Intervention (RTI) process at the building level. 

Within this process, classroom teachers are the first responders in providing instruction, intervention, and enrichment to all students. Grade level teams document their efforts to support individual students and student progress through an intentional and structured progress monitoring system that captures timely and relevant data. 

In addition, teachers can access the Core Consultation Team for ongoing support within the RTI process. This team is comprised of staff with a wide spectrum of expertise, which may include: reading support staff, the gifted intervention specialist, the school psychologist, related service staff, ELL staff, the guidance counselor, etc. This team monitors the academic and behavioral interventions and enrichment practices that are aligned with student needs. The team ensures that interventions and enrichment are well-documented, implemented with fidelity, and that the intensity of support matches the student’s need. 

Individuals with Disabilities Education Improvement Act and Section 504/ADA  

The Dublin City School District provides a variety of special education programs and related services to students identified with disabilities through an evaluation process as defined by the Individuals with Disabilities Education Improvement Act (IDEIA).  Free assessment is available to families to determine whether or not a disability exists.  If a disability listed in the IDEIA is identified, the child can begin receiving the appropriate special education and related services through an Individualized Education Program.  Parents are encouraged to be an active participant in the process.

A preschool child, age 3 through 5, with a disability is a child who has one of the following disabilities, as defined in rule 3301-51-01 of the Administrative Code:  autism, intellectual disability, deaf-blindness, deafness, emotional disturbance, hearing impairment, multiple disabilities, orthopedic impairment, other health impairment, specific learning disability, speech or language impairment, traumatic brain injury, visual disability, or developmental delay.

A school age child, age 5 through 21, with a disability is a child identified with one or more of the following conditions:  autism, cognitive disability, deaf-blindness, emotional disturbance, hearing impairment, multiple disabilities, orthopedic impairment, other health impairment, specific learning disability, speech or language impairment, traumatic brain injury, or visual impairment.

Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act (Section 504) provide that no individual will be discriminated against on the basis of a disability.  An individual with a disability means a person who has a physical or mental impairment that substantially limits one or more major life activities; or has a record of  such an impairment; or has been regarded as having such an impairment. This protection applies not just to the student, but all individuals who have access to the district’s programs and facilities.  In addition to the District Section 504/ADA Compliance Officers, the Board has also assigned building principals to serve as Building Section 504/ADA Compliance Officers.  They are responsible for arranging annual reviews and three-year eligibility meetings, and for investigating at the first step any student or parent complaints of an alleged violation, misapplication or misinterpretation of Section 504/ADA.

To inquire about the procedures or programs you may contact your building principal or the Department of Academics and Student Learning office at 764-5913.

Gifted Education and Services

For further information on the district’s gifted services, identification practices, and enrichment, please visit Dublin City Schools gifted website, www.dublinschools.net/gifted.aspx.


Homeless Students

Homeless students will be provided with a free and appropriate public education in the same manner as other students served by the District.  Homeless students are eligible to receive transportation services, participate in education programs for students with disabilities or limited English proficiency, participate in gifted and talented programs, and receive meals under school nutrition programs.  Homeless students will not be denied enrollment based on lack of proof of residency.  For additional information, contact the liaison for Homeless Students at 760-4359.

Attendance at School Events

Students must be in attendance the day of the event at least 240 minutes to be allowed to participate.  This includes academic activities, athletic events, extracurricular activities and clubs.  All school rules apply at school events.


Book Bags

Any bag or purse that is large enough to carry a school book or notebook will be considered to be a book bag.  Students may bring a book bag or backpack to school, but they will not be permitted to take them into classrooms.  Book bags and backpacks should be stored in student lockers during regular school hours. Administration may permit book bags and backpacks in classrooms and other academic areas when deemed appropriate or necessary. Athletic equipment needs to be secured in assigned athletic lockers prior to the school day.


Canteens Policy & Rules

Students may attend canteens/after school dances, at their home school only.  This means that no guests from other schools may attend.  Students must stay until the end of the canteen, unless other arrangements were made with the administration.  If a student leaves the canteen, s/he is not allowed to return. Students not in attendance during the school day may not attend a canteen except with the permission of the administration.

1.          Canteen attendance is only for students of the home school.

2.          For safety reasons, students will dance in a manner that enhances the safety of others.  Some poor behaviors would include: slam dancing, smashing into one another, holding hands and swinging, student on another student’s shoulders, piggyback rides, etc.

3.          If students wish to sit on the floor, please do so near the walls of the gym.

4.          Please keep all food and drinks in the commons area.

5.          Students will promote safety by walking at all times during the canteen.

6.          Be considerate of others at all times.

7.          Students must stay at the canteen until completion.  If a student needs to leave the canteen, the parent/guardian must accompany the student from the canteen or provide the administration with written permission ahead of time.

8.          After canteens, please remember that we want to keep good relationships with those in the neighborhood and local businesses. Please do not do anything that would jeopardize this relationship.

9.          All hats and coats will be placed in the student lockers prior to the students entering the gym.

10.       Arrangements should be made with parents/guardians for student drop off and pick up no more than 15 minutes before or after the canteen.

11.       Student behavior at the canteen is governed by the Dublin City Schools Code of Student Conduct.


Early Dismissal

In the event of school closing early, each child should have an early dismissal plan on file in the office if special arrangements are necessary.


Early Arrival at School

Students are to arrive no earlier than ten minutes before first period begins unless meeting with a teacher.


Emergency Procedures Fire/Tornado Drills

Fire drills at regular intervals are required by law and are an important safety precaution.  It is essential that when the first signal is given, everyone obeys promptly and clears the building by the prescribed route as quickly as possible.  Students are not permitted to talk during a fire drill and are to remain outside the building until a signal is given to return inside. Books and personal belongings are to be left in the room.  Students are not permitted to go to their lockers during a fire drill.

Tornado drills are conducted at frequent intervals as well.  Each classroom has an area to occupy for such drills, and the same rules for personal behavior apply as for fire drills.

In any other emergency, follow the directions of your administrators or teachers.

Emergency Safety Drills

Emergency safety drills will take place at regular intervals in the middle schools and are an important safety precaution.  When the announcement is made for a safety drill, students, teachers, visitors and all other people in the building are to follow the directions and protocols established by the Dublin City Schools.

Food in Classrooms

Food, drinks, and candy, are prohibited in the classroom unless part of the class activity or with the permission of the school administration and/or classroom teacher.

Items/Messages for Students

Items brought to school by a parent must be picked up by the student in the office.  Items will not be delivered to classrooms.  Messages regarding appointments, transportation, or other issues will not be delivered unless it is an emergency.  Parents need to make arrangements in advance with their child.



Lockers are the property of the school and are assigned to the student as a convenience.  Lockers are subject to search and seizure policy.  Locker assignment can only be changed with the permission of the office.  DO NOT GIVE YOUR COMBINATION TO ANYONE.  ALSO, DO NOT PRESET YOUR LOCKER COMBINATIONS.

Lost and Found

If a student finds something that is not his/hers, they are to report it to the office staff or put it in the lost and found in the designated area.


Students may pack a lunch and purchase milk from the cafeteria.  Each Dublin middle school participates in the National School Lunch Program and makes a balanced lunch available to students.  A la carte items are also available. You may put money on your child's lunch account on-line by going to our district website  (www.dublinschools.net) and clicking "Online Meal Payment" to be transferred to the "SPS EZpay Login" site. Applications for the Free and Reduced Price Meal Program are distributed to all students at the beginning of each school year. These forms can also be accessed from the district web site or by visiting "www.lunchapplication.com" to apply online.

Sale of Items by Students

The sale of any items at school must have prior approval of the administration.

Parent Notification System

The district’s parent notification system will be used in emergency situations and will not replace TV, radio, the district’s web site, or the subscription email system.  The system is voice activated and the recording will start when a phone is answered OR when the call is dropped into voice mail.  If neither of these takes place, the system will continue to try to reach a voice for a short period of time and you may receive multiple calls in these cases.  If you have caller ID, the incoming number you will see is 764-5913.  If you miss the call, please do not dial this number.  Listen to your voice mail message, check our web site, watch your TV, listen to your radio, or wait for the automated call to come through again. You will receive the information quicker through one of these electronic methods than waiting for someone to answer your phone call.  Parents will have the opportunity to control their contact information through the district website (www.dublinschools.net) under “STUDENT & PARENT RESOURCES,” in “Update Student Information.”


School Closing

If the school is closed because of poor weather conditions or an emergency, the closing will be announced over local radio and television stations and posted on the district’s web site, www.dublinschools.net.  If possible, the announcement will be made on the 11:00 PM news the night before and 6:30 AM on the day of school.  Do not call school employees, the high school or the central office to inquire about school closings.  Listen to the radio stations and watch the local television stations.  If you have signed up for the Parent Notification System (as outlined above), you will be notified of any school closing. 


Students riding skateboards to school must check the board at the office upon arrival.  No skateboards will be allowed in class.  Students may check their board out when leaving the building for the day.  Confiscation of the skateboard may occur if there is a violation of these procedures.  No motorized bicycles or mopeds may be ridden to school. Students may ride their bikes to school; however, they must park and chain/lock their bikes to the appropriate bike racks at school.  Students riding bicycles and/or skateboards to school must follow all applicable traffic laws and students are encouraged to wear helmets.  If needed, helmets may be stored in the office during school.


Student Visitors

Student visitors are not permitted.



Students who wish to call home must do so from the office with the approval of school personnel.


Textbooks may be assigned to students.  Each student is asked to take good care of his/her textbooks.  Students will be charged full replacement costs for any book that they lose.  Rebinding fees will be assessed for damaged books.

School Counseling Services

School Counseling services are for all students. The focus of the school counseling program is to provide experiences to ensure that every student progresses toward fulfillment of their educational, personal and career goals. We believe that parents are an essential component in the educational planning for their student. The middle school counseling department follows the School Counseling Framework of Dublin City Schools, a coordinated plan based on stated goals and delineated student competencies.

The school counselors are available to assist and support you with decision-making and problem solving. If you need help with a schedule change, the school counselor can assist you. They can offer options about how to get along well with teachers and other students. If you need assistance with personal decisions, you may want to talk with a school counselor. They are available to assist you in understanding your interests, abilities and skills related to academic achievement. Parents are welcome to discuss any items of importance with school counselors.

If you would like to talk to a school counselor, please complete the School Counselor Appointment Form that is available in the School Counseling Office. A school counselor will contact you as soon as s/he is available.

Withdrawal Procedure

At least three days prior to withdrawal, a withdrawal form must be picked up in the Guidance Department.  This form must be presented to each teacher and all textbooks, library books, and other materials must be turned in.  After this form has been completed, it must be returned to the Guidance Department in order to allow cumulative records to be forwarded to the new school.

Library Services

Our media center is centrally located.  This location indicates how important the library is to our school. Books, reference materials, encyclopedias, newspapers and magazines are provided for your use.  Each student is responsible for materials borrowed from the library.  Fines may be assessed for lost or overdue items.  There is also a copier available for student use, as well as a computer lab, complete with networked Macintosh computers.

Student Health

Clinic Information

A student health clinic is located in all elementary, middle and high school buildings.  A full time clinic aide, in consultation with a school nurse who covers multiple buildings, staffs the clinic. When the clinic aide, school nurse, or a substitute is not available in the clinic, the building office staff will assist with student care. 

Clinic staff offers basic first aid, emergency care, medication administration, and vision and hearing screenings.

Routine vision and/or hearing screenings are conducted each year for all kindergarten students, first, third, fifth, seventh, ninth, and eleventh grade students, and all new students to the district. Additionally, if a staff member, parent/guardian or a student has a concern about a student’s vision or hearing, the clinic staff will screen the child upon request. Clinic staff also ensures compliance with Ohio’s medication and immunization laws, monitors for communicable diseases, and assists students with required medical care as ordered by a healthcare provider.

At the beginning of each school year, parents/guardians are required by law (ORC 3313.712) to complete an Emergency Medical Authorization Form for each student. This form is to enable parents/guardians to authorize the provision of emergency treatment for children who become ill or injured while under school authority, when a parent/guardian cannot be reached. The form can be accessed online at CareDox. Throughout the school year, please remember to update your student’s Emergency Medical Authorization Form if there are changes to phone numbers, or your child’s health care information. Students will be excluded from participating in field trips, school sponsored athletics, and extracurricular activities until this requirement has been met. Please note:  If a student becomes ill or is injured during normal school hours, they will only be released to individuals listed on the Emergency Medical Authorization Form. Contact the school of attendance health clinic with questions.

Parents/guardians are encouraged to contact the school nurse prior to the first day of attendance with any health concerns or conditions that could affect their child’s learning, attendance, or safety at school.  It is also recommended that parents/guardians list their child’s health concerns and medications on the district’s electronic health record.  This is especially important if a child has life-threatening allergies, seizures, diabetes, or concerns.  The school nurse will work with the parents/guardians to develop a health care plan for students who require preventative or medical interventions at school when appropriate.  This plan will be shared with school staff that work with or supervise the student.

Injury and Illness Procedures

The clinic is always open during the school day and staff is available to care for students who are feeling ill or have an injury that requires attention.  If it is not an emergency situation, students should ask their teacher to go to the clinic so the teacher will know the location of the student. High school and middle school students will be required to secure a hall pass from their teacher to go to the clinic unless it is an emergency.  

Students who become ill or injured at school will need to be seen in the clinic for care. If a student phones or texts a parent/guardian reporting he/she is not feeling well; the parent/guardian should encourage their child to go to the clinic to be evaluated, as the clinic staff needs to directly communicate with the parent/guardian. If the student appears too ill/injured to remain in school, the clinic staff will contact parents/guardians to make the arrangements for the child to go home.  If an injury or illness appears life threatening, staff will summon the emergency squad.  Every effort will be made to notify parents/guardians of this necessity.

If a student is ill or injured and must be dismissed early, the student will only be released to those listed on the Emergency Medical Authorization Form.  Dismissal procedure of ill or injured students varies by the grade level as follows:


Elementary and Middle School students may be released only to a parent whose signature is on file in the school office or to a properly-identified person authorized on the Emergency Medical Authorization Form by the parent to act on their behalf.


A high school student may be released “on his/her own” only with verified parental or designated emergency contacts’ permission.

Students returning to school on crutches or in a wheelchair should be seen in the clinic before going to class to obtain a buddy pass.

Medical Referral for Illness/Injury

1.     The clinic health care team is not designated to replace the family physician or to dictate medical care. The choice of health care provider and initiation of medical referral always remains at the discretion of the parents.

2.     Your family physician should be contacted if: problems develop with an injury/illness, the condition worsens, or the condition persists for an extended period of time. It is important when an ill/injured student returns to school that any new or remaining problems be reported to the clinic staff.

3.     All students evaluated by their family physician should provide a note from the physician indicating the nature of the illness/injury, course of treatment, and any activity restrictions. The notification should be provided to the clinic staff.

Control of Casual Contact Communicable Diseases and Pests

Dublin City Schools follow the recommendations of the Ohio Department of Health regarding school exclusion requirements for communicable illnesses. When a child is ill, appears to be ill, has been diagnosed with a communicable, untreated illness, or has an illness still considered contagious, the clinic and administrative staff have the authority to exclude or isolate the student.  In accordance with District Policy 8450, students having symptoms of fever 100 degrees or higher, vomiting, diarrhea, or other signs of a possible communicable disease, will be excluded until they are symptom-free for 24 hours without the assistance of medication.

In accordance with OAC 3701-3-13, when head lice are detected on a child at school, the child shall be excluded from school until after the first treatment.  A parent/guardian will be notified to pick up the student for treatment that day. The parent/guardian and child are expected to report back to the school clinic for re-examination the following school day.  If the student is found to be free of live lice, he/she will return to the classroom.  Students with live lice will be re-excluded for further treatment.

For more information on communicable diseases and the guidelines for treatment and exclusion from school, please visit the Ohio Department of Health’s website.


Medication Procedures

If a child requires medications at school, a parent/guardian is responsible for providing the school with the medication as well as the appropriate medication request form.  District forms for all medication authorizations are available on the district’s web site (www.dublinschools.net/MedicalHealthForms.aspx) or in the clinic.  Parents/guardians of students who participate in District-sponsored, after school, extracurricular activities are also required to provide a separate Glucagon kit, epinephrine autoinjector, or other emergency medication to the coach or supervising staff member.

Use of Medications (Policy 5330)

[Please check the website, www.dublinschools.net, for any possible revisions to this policy made during the school year.]

The Board of Education shall not be responsible for the diagnosis and treatment of student illness.  With the exception of diabetes care covered under Policy 5336, the administration of prescribed medication and/or medically-prescribed treatments to a student during school hours will be permitted only when failure to do so would jeopardize the health of the student, the student would not be able to attend school if the medication or treatment were not made available during school hours, or if the child is disabled and requires medication to benefit from his/her educational program.

For purposes of this policy, "medication" shall include all medicines including those prescribed by a licensed health professional authorized to prescribe drugs and any nonprescribed (over-the-counter) drugs, preparations, and/or remedies.  "Treatment" refers both to the manner in which a medication is administered and to health-care procedures which require special training, such as catheterization.

Except as set forth in Policy 5330.02 (Procurement and Use of Epi-Pens) and Policy 5330.04 (Procurement and Use of Naloxone), before any medication (i.e., a drug) or treatment may be administered to any student during school hours, the Board shall require a written statement from a licensed health professional authorized to prescribe drugs ("prescriber") accompanied by the written authorization of the parent (see Administrative Guideline 5330-Use of Medications).  These authorization forms shall be kept on file in the school clinic and made available to the persons designated by this policy as authorized to administer medication or treatment.  A copy of the parent's written request and authorization and the prescriber's written statement must be given, by the next school day following the District's receipt of the documents, to the person authorized to administer drugs to the student for whom the authorization and statement have been received.  No student is allowed to provide or sell any type of over-the-counter medication to another student.  Violations of this rule will be considered violations of Policy 5530 - Drug Prevention and of the Student Code of Conduct.

Students in grades 6-12 may carry and self-administer non-prescription medications, if a signed parent consent form is filed in the school clinic (see Administrative Guideline 5330-Use of Medications).  This authorization form is good for one school year.  The student may carry a one-day supply of the medication.  This medication is for the use of the student only and cannot be shared.  School personnel are not responsible for administering or supervising non-prescription medication self-administered by student(s) unless a physician’s form is completed (see Form 5330 F1 – Request for Administration of Prescription and Non-Prescription Medication by School Personnel).

Only medication in its original container; labeled with the date, if a prescription; the student's name; and exact dosage will be administered.  The Superintendent shall determine a location in each building where the medications to be administered under this policy shall be stored, which shall be a locked storage place, unless the medications require refrigeration in which case they shall be stored in a refrigerator in a place not commonly used by students, and unless the medication to be administered is diabetes medication, which must be kept in an easily accessible location pursuant to Policy 5336.

Parents or their designee whom are listed on the student’s emergency authorization form may administer medication or treatment, but only in the presence of a designated school employee, with the exception of diabetes care covered under Policy 5336.

Additionally, students may administer medication or treatment to themselves, if authorized in writing by their parents and a licensed health professional authorized to prescribe drugs, but only in the presence of a designated school employee with the exception of students authorized to attend to their diabetes care and management pursuant to Policy 5336.

However, students shall be permitted to carry and use, as necessary, an asthma inhaler, provided the student has prior written permission from his/her parent and physician and has submitted Form 5330 F2 – Request for Student to Carry and Administer Own Prescription Medication by Inhaler, to the principal and any school nurse assigned to the building.

Additionally, students shall be permitted to carry and use, as necessary, an epinephrine autoinjector to treat anaphylaxis, provided the student has prior written approval from the prescriber of the medication and his/her parent/guardian, if the student is a minor, and has submitted written approval (see Form 5330A E F1 – Allergy and Anaphylaxis Emergency Orders and Care Plan) to the principal and any school nurse assigned to the building.  The parent/guardian or the student shall provide a back-up dose of the medication to the principal or school nurse.  This permission shall extend to any activity, event, or program sponsored by the school or in which the school participates.  In the event epinephrine is administered by the student or a school employee at school or at any of the covered events, a school employee shall immediately request assistance from an emergency medical service provider (911).  Students with diabetes authorized to attend to their diabetes care and management may do so in accordance with Policy 5336.

Students shall be permitted to possess and self-administer over-the counter topical sunscreen products while on school property or at a school-sponsored events.

With the exception of diabetes care covered under Policy 5336, only employees of the Board who are licensed health professionals or who have completed a drug administration training program conducted by a licensed health professional and are designated by the Board, may administer medications to students in school.

Provided staff have completed the requisite training, the following staff are authorized to administer medication and treatment to students:

  1. principal
  2. teacher
  3. school nurse
  4. building secretary
  5. aide
  6. others as designated by student's IEP and/or 504 plan

No employee will be required to administer a drug to a student if the employee objects, on the basis of religious convictions, to administering the drug.

With the exception of diabetes care covered under Policy 5336, the Board shall permit the administration by a licensed nurse or other authorized staff member of any medication requiring injection or the insertion of a device into the body when both the medication and the procedure are prescribed by a licensed health professional authorized to prescribe drugs and the nurse/staff member has completed any and all necessary training.

Students who may require administration of an emergency medication may have such medication in their possession upon written authorization of their parent(s) and prescriber or, such medication, upon being identified as aforenoted, may be stored in the school clinic and administered in accord with this policy and Policy 5336.

All dental disease prevention programs, sponsored by the Ohio Department of Health and administered by school employees, parents, volunteers, employees of local health districts, or employees of the Ohio Department of Health, which utilize prescription drugs for the prevention of dental disease and which are conducted in accordance with the rules and regulations of the Ohio Department of Health are exempt from all requirements of this policy.

The Superintendent shall prepare administrative guidelines, as needed, to address the proper implementation of this policy.

 (End of Policy 5330)



Ohio Law requires each student to demonstrate compliance of immunizations requirements via medical documentation.  Please provide a record to the clinic by the 14th day from the first day of attendance. If no immunization record was provided when the student registered, a record must be submitted to the school showing compliance by the 14th day of school to avoid exclusion as required by Ohio Law (ORC 3313.671).


*NOTE: The clinic staff will review all student immunization records for compliance with Ohio law. The number of required immunizations for each child may vary depending on the child’s grade, child’s age, route of vaccine administration, manufacturer’s brand of vaccine, and the child’s disease and health history.  The school nurse or clinic aide will contact you if additional vaccines are required.

Please contact the building school nurse, your child’s healthcare provider or the Ohio Department of Health Immunization Program at (800) 282-0564 if you have questions or concerns about your immunizations.






Diphtheria, Tetanus, Pertussis


Four (4) or more doses of DTaP or DT, or any combination.  If all four doses were given before the 4th birthday, a fifth (5) dose is required.  If the fourth dose was administered at least six months after the third dose, and on or after the 4th birthday, a fifth (5) dose is not required.

Grades 1-12

Four (4) or more doses of DTaP or DT, or any combination.  Three doses of Td or a combination of Td and Tdap is the minimum acceptable for children age seven (7) and up.

Grades 7-12

One (1) dose of Tdap vaccine must be administered prior to entry.



Three (3) or more doses of IPV. The FINAL dose must be administered on or after the 4th birthday regardless of the number of previous doses.  If a combination of OPV and IPV was received, four (4) doses of either vaccine are required.

Grades 10-12

Three (3) or more doses of IPV or OPV.  If the third dose of either series was received prior to the fourth birthday, a fourth (4) dose is required.  If a combination of OPV and IPV was received, four (4) doses of either vaccine are required.


Measles, Mumps, Rubella


Two (2) doses of MMR.  Dose 1 must be administered on or after the first birthday.  The second dose must be administered at least 28 days after dose 1.


Hepatitis B


Three (3) doses of Hepatitis B.  The second dose must be administered at least 28 days after the first dose.  The third dose must be given at least 16 weeks after the first dose and at least 8 weeks after the second dose.  The last dose in the series (third or fourth dose) must not be administered before age 24 weeks.




Two (2) doses of varicella vaccine must be administered prior to entry.  Dose 1 must be administered on or after the first birthday.  The second dose should be administered at least three (3) months after dose one (1); however, if the second dose is administered at least 28 days after first dose, it is considered valid.

Grades 10-12

One (1) dose of varicella vaccine must be administered on or after the first birthday.



Grades 7-10

One (1) dose of meningococcal (serogroup A, C, W, and Y) vaccine must be administered on or after the 10th birthday and prior to entry.

Grade 12

Two (2) doses of meningococcal (serogroup A, C, W, and Y) vaccine must be administered prior to entry. The 1st dose must be administered on or after the 10th birthday.


Tuberculosis (TB) Requirements

All new students to the district who have spent more than 30 consecutive days in a TB endemic region within the past five years or who were born in a TB endemic region must also present evidence of a negative Tuberculin (TB) test before they can attend school. The TB test must have been completed within the past year in the United States. Current enrolled students who spend 30 or more consecutive days in a TB endemic region will also be required to have a negative Tuberculin (TB) test before returning to school.


Bloodborne Pathogens

The Dublin City Schools Board of Education recognizes that staff/students incur some risk of infection and illness each time they are exposed to blood or other potentially infectious materials.  While the risk to staff/students of exposure to body fluids due to casual contact with individuals in the school environment is extremely low, the Board regards any such risk as serious.

The school district seeks to provide a safe educational environment for students and has taken appropriate measures to protect those students who may be exposed to bloodborne pathogens in the school environment and/or during their participation in school-related activities.  The staff is taught to assume that all body fluids are potentially infectious and to follow standard precautions to reduce risks and minimize and/or prevent the potential for accidental infection.

A district Exposure Control Plan is in place for staff to eliminate or reduce the risk of student and staff exposure to bloodborne pathogens.  A bloodborne pathogen is a pathogenic microorganism that is present in human blood and can cause disease in humans.  These microorganisms include, but are not limited to, Hepatitis B and C Viruses (HBV and HBC) and Human Immunodeficiency Virus (HIV).

Whenever a student has contact with blood or other potentially infectious material, the child must immediately notify the nurse/clinic aide.  Staff will assist your child in cleansing the exposed area.  The parent/guardian of a student who is exposed will be contacted regarding the exposure and encouraged to consult with the student’s physician concerning any necessary post-exposure testing or treatment.

As required by Federal law, parent/guardian will be requested to have their child’s blood tested for HIV and HBV when a staff member has been exposed to their blood.  Any testing is subject to laws protecting confidentiality.


Homework Requests For Absent Students

1.          Students are allowed a makeup period equal to the number of days absent plus one.  Long-term projects or tests announced in advance are expected to be turned in or taken upon return.

2.          For one or two day absences, it is requested that the students call a classmate for the homework assignments or check ProgressBook.

3.          In the event of a longer absence (3 days of more), call the office for assignments in the early a.m. for pick up at the end of the day.

4.          Students who fail to make up work in the allotted time will be assigned a failing grade or incomplete for the grading period.

5.          Incompletes must be made up within ten school days or a failing grade will be assigned.

Test Security/Standardized Tests

Dublin City Schools administers state and national standardized tests, which include, but are not limited to, Ohio assessments in English, Math, Science, the MAP, cognitive ability tests, PSAT, SAT and ACT.  Students are not permitted to review any portion of a state or national assessment at any time prior to the test administration.  In order to ensure fairness and reliability of the test scores, students are not permitted to discuss test questions or share any information regarding the content of these tests at any time.  Any student caught accessing or sharing information in regard to state or national assessments will be subject to disciplinary action. 

Promotion and Retention

The promotion/retention of a student in any grade level should be in the best interest of the student.  The first consideration for student retention is failure to meet minimum levels of knowledge and skills at this grade level, or minimum goals prescribed on the Individualized Education Program.  However, academics will not be the sole factor in the determination of retention.  The student’s age, maturity level, emotional and social criteria must also be considered on an individual basis.  Retention shall occur only if it presents the possibility of allowing the student to function successfully at grade level in these areas.  It is viewed as an opportunity for growth.  If deemed necessary, it should occur as early as possible in a student’s educational program.

Criteria for consideration of retention of middle school students will include:

1.          Current level of achievement (e.g. standardized assessment tools, reading assessments, classroom test results, work samples, progress reports, and current level of achievement in core subjects).

2.          Potential for success at the next level including emotional, physical, and social growth as guided by a retention scale.

3.          Response to planned intervention.

4.          Attendance.

Core subjects are Language Arts, Social Studies, Science and Math.

Procedure for Potential Retention

=           Teacher or parent initiates referral to team.

=           Team discusses student and seeks related arts teachers/core input where appropriate.

=           Team leader contacts parents (follow through may include parent conference, counseling, or tutoring).

=           The office will send a letter at the end of the semester for students experiencing difficulty.

=           Potential retentions will be identified at the end of the third nine weeks.  Parents will be notified.

=           The “Intent to Retain” letter will be sent to parents stating reasons at interim time during the fourth quarter.

=           Parent conferences will be scheduled as requested.

=           Appeals to the Superintendent/Designee must be submitted in writing by June 15.



A student who has not met the requirements for promotion may be placed in the next grade by the principal when the principal believes that placement in the next grade would be more beneficial than retention.







Grades and Report Cards

Grading Scale

A       =       93-100          =       4.00

A-      =       90-92            =       3.67

B+     =       87-89            =       3.33

B       =       83-86            =       3.00

B-      =       80-82            =       2.67

C+     =       77-79            =       2.33

C       =       73-76            =       2.00

C-      =       70-72            =       1.67

D+     =       67-69            =       1.33

D       =       63-66            =       1.00

D-      =       60-62            =       0.67

F       =       59-Below       =       0.00

Nine Week Grading Periods

1st Nine Weeks                                                   Ends October 11, 2019

2nd Nine Weeks                                                  Ends December 19, 2019

3rd Nine Weeks                                                  Ends March 6, 2020

4th Nine Weeks                                                   Ends May 22, 2020

Twelve Week Grading Periods

1st Twelve Weeks                                               Ends November 1, 2019

2nd Twelve Weeks                                              Ends February 14, 2020

3rd  Twelve Weeks                                              Ends May 22, 2020

Semester Exams

6th Grade:                      No semester exams

7th Grade:                      No semester exams

8th Grade:                      Semester exams will be given in any high school credited courses at the close of the first semester. No final exams covering the year will be given.


Grade point averages will be figured each quarter for the purpose of eligibility.  All courses will have equal weight.  Class rank will not be figured and has no purpose at the middle school level.

Guidelines for Schedule Changes for High School Equivalent Courses

Each spring, a series of scheduling activities takes place to assist each student in selecting appropriate courses for the following year.  From the time a student returns the course request form (February) until the end of the school year (June), a student may request a schedule change.  It is important to realize that our master schedule is based upon the student requests made in February.  In order to be fiscally responsible, the number of class sections within each subject area is based on these projections. These requests also dictate new teacher hires during the summer.  Once classes are scheduled, it is difficult to make a schedule change because many classes will be at or near capacity.  Students may not be enrolled in a class that is considered filled.  Once a student has received his/her schedule in August, through the remainder of the school year, the Dublin City Schools Change  Request Form, available in the Guidance Office, must be processed to request a schedule change.


High School Credit Earned at the Middle School

Middle school students successfully completing any high school course during 8th grade will be granted high school credit for each course completed.  Such credit will count toward high school credit requirements.  The final grade and credit will appear on the high school transcript and will be figured into the high school grade point average (GPA).  All students taking high school classes for credit are subject to all high school student handbook guidelines.  (High school student handbooks can be obtained in the high school.)

College Credit Plus

College Credit Plus is a program that gives students in grades 7-12 an opportunity to be enrolled in both high school and college coursework at the same time. College Credit Plus replaces Ohio’s Post-Secondary Enrollment Options program (PSEO) and all dual enrollment programs. Students must meet the admission requirements set forth by the university. Dublin City Schools will bear all tuition costs.

Students eligible for College Credit Plus must be academically ready for college level courses and be willing to follow the procedures outlined by the university while still in high school. Dublin City Schools has partnered with Columbus State Community College (CSCC), The Ohio State University (OSU), and Cleveland State University (online). College Credit Plus courses are offered on the campuses of CSCC and OSU and at all Dublin high school campuses depending upon enrollment and availability of instructors.

Per HB 487, College Credit Plus courses must receive the equivalent weight as any weighted course within a given content area. A student’s letter grade earned through a university will be issued on his/her Dublin City School’s transcript. The Dublin City School weight for that letter grade will be factored into the student’s GPA. Credits earned through College Credit Plus are transferable to many public and private institutions in Ohio and out of state. Two websites are available to help students fully understand what courses will transfer: www.transfer.org or www.ohiomeanssuccess.gov.

Further information about College Credit Plus will appear on our district and high school websites. Parents and students are encouraged to speak with their school counselor for more information.

Student Awards & Recognition

Honor Roll/Merit Roll

Students who have received a 3.0-3.49 grade point average (GPA) will receive recognition each nine-week grading period on the Merit Roll.  Students who have a 3.5-4.0 GPA will receive recognition on the Honor Roll.  These names will be published following each grading period in the local newspapers.

Scholastic Awards

Page Award -         This award is earned by any sixth grade student who, at the end of the third grading period, has a cumulative average of 3.50 GPA or above including all graded subjects.

Esquire Award -     This award is earned by any seventh grade student who, at the end of the third grading period, has a cumulative average of 3.50 GPA or above including all graded subjects.

Knight Award -      This award is earned by any eighth grade student who, at the end of the third grading period, has a cumulative average of 3.50 GPA or above including all graded subjects.

Principal’s Award - This award is earned by any eighth grade student who, at the end of their eighth grade year, has maintained a 4.0 GPA including all graded subjects.  This is calculated from all quarter grades, including classes taken in 6th, 7th, and 8th grades, for all students.

Student Attendance

Daily Attendance Expectations

Dublin Schools has a commitment to provide a formal quality education to its students.  To achieve this goal, students must consistently be in attendance at school.

Students are expected to be in all classes and study halls.  Attendance and promptness to class is the responsibility of each student and his/her parents or guardian.  Attending classes and being on time allows the student to benefit from the school’s program in addition to developing habits of punctuality, self-discipline, and individual responsibility.

When a student is absent from school, a parent must call the school attendance office within 30 minutes of the start of that school day to report their child’s absence from school.  (Davis #718-8650, Grizzell #718-8600, Karrer #718-8511, Sells #718-8572). If the school is not contacted by the parent, the school will make every reasonable attempt to contact parents at home or at work.  Upon the student’s return to school, parents must provide written documentation explaining the absence to the main office.

Tardy Behavior

If a student is late to school, s/he must report directly to the office.  A student will be considered tardy if s/he arrives at school up to 90 minutes after the regular school day begins.  If a student misses 91 to 240 minutes of school, s/he will be counted absent for one-half day.  If a student comes to school and goes home ill, but did not stay at school for at least 90 minutes, s/he is counted absent one full day. P. M. tardies occur when a student leaves before end of the school day.  These tardies are tallied with A.M. tardies.  Tardiness for reasons other than those listed in Ohio Revised Code in the attendance section are unexcused.  Multiple unexcused tardies to school could result in disciplinary actions (please see Misconduct Code Rule #17 Tardiness).


Leaving School During the Day

Students who have an appointment to leave school during the day must come to the office before school with a note from the parent and receive a Passport from the office.  This list of students appears on the absence list daily.  Students are responsible for reporting to the office and signing out at the correct time.  Parents must come to the office to pick up their student.  This is to ensure their safety and well-being.

Dublin City Schools Attendance Policy

Section 3321.04 of the Ohio Revised Code provides that every parent, guardian, or other person having charge of any child of compulsory school age must send such child to a school which conforms to the minimum standards prescribed by the State Board of Education for the full time the school is in session.  Such attendance must begin within the first week of the school term, or within one week of the school term, or within one week of the date on which the child begins to reside in the district.

The statutes governing school attendance are very specific and leave little option for school authorities to excuse children from school.  The Ohio Revised Code classifies absence from school as excused or unexcused.  The following conditions constitute reasons for excused absence from school:

1.          Personal illness

2.          Illness in the family necessitating the presence of the child

3.          Quarantine of the home

4.          Death in the family

5.          Work at home due to absence of parents or guardians

6.          Observation or celebration of a bona fide religious holiday

7.          Necessary work at home due to absence or incapacity of parent(s) / guardian(s)

8.          Out-of-state travel (up to a maximum of four (4) days per school year to participate in a District-approved enrichment or extracurricular activity

9.          Such good cause as may be acceptable to the Superintendent or designee

10.       Medically necessary leave for a pregnant student in accordance with Policy 5751

11.       Service as a precinct officer at a primary, special or general election in accordance with the program set forth in Policy 5725

Take your son/daughter to work day is also an excused absence.

Unexcused Absences:  Absences by consent of the parent or with the parent’s knowledge for a reason not acceptable to the school or absences that are not followed by written documentation from the parent or doctor.  Unexcused absences may receive no credit for schoolwork.  Examples could include:  music lessons, hair appointments, oversleeping, traffic delays, etc.

Habitually Truant: A student who is absent

=       30 or more consecutive hours without a legitimate excuse

=       42 or more hours in one month without a legitimate excuse

=       72 or more hours in one year without a legitimate excuse

Excessively Absent: A student who is absent WITH OR WITHOUT A LEGITIMATE EXCUSE

=       38 or more hours in one school month

=       65 or more hours in one school year

Extended Vacations/Extended Student Absence During the School Year

Students are permitted to go on vacation during the school year without penalty (except the week ending each semester). The purpose of this administrative guideline is to accommodate parents who must take their vacations during the school year because of company (industry) policies and the desire to enjoy that time as a family.

  1. Whenever a proposed absence-for-vacation is requested, parents must discuss it with the principal or his/her designee. The length of absence should be made clear, and those involved should have an opportunity to express their views on the potential effects of the absence.
  1. The student may be given approximate assignments and materials and pages to be completed.
  1. The time missed will be counted as an unexcused absence under HB410, but shall not be a factor in determining grades unless make-up work is not completed. If lengthy, time missed may cause the student to become “excessively absent” under the HB410 attendance law.

Prearranged Absences

In addition to the above guidelines, Dublin Schools have a procedure for prearranged absences.  Form (5200 F1) must be picked up in the office five days in advance of absence.  This needs to be signed by teachers and parents, and be on file in the office three days prior to absence to be considered prearranged.


For students determined to be habitually truant:

1. Written notice will be provided to the parent/guardian

2. Student will be assigned to an absence intervention team

3. If the child fails to make progress after 61 days on the personalized absence intervention plan, the district will file a complaint in juvenile court

4. Counseling will be provided

5. The student's parent or guardian will be asked to attend parental involvement programs or truancy prevention mediation programs

6. As applicable, the registrar of motor vehicles will be notified

7. Children Services will be notified as deemed necessary

For students determined to be excessively absent:

1. Written notice will be provided to the parent/guardian

2. The student will follow the district's plan for absence intervention

3. The student and family may be referred to community resources

Absence Intervention Team

State law requires districts with a chronic absenteeism rate above 5% to establish an Absence Intervention Team for students who are habitually truant. The school based absence intervention team will establish a student-centered absence intervention plan by identifying specific barriers and solutions to attendance problems. 

Membership of each team should vary based on the needs of each individual student, but each team is required to include: 1. a representative of the school or district. 2. another representative from the school or district who has a relationship with the child. 3. the child's parent/guardian.

The Absence Intervention Team may also include: 1. school psychologist, counselor or social worker. 2. representatives from a public or non-profit agency. 3. a case worker from Children Services if there is an open case or if the child is in foster care.

Activities and Attendance

Students participating in extracurricular activities must attend school during the day of the activity in order to participate in the activity.  Students who are absent from school for more than one-half day on the day of a game, match or event will not be permitted to participate.  Students must be in school at least 4 periods to be considered eligible to participate in extracurricular activities.

Long-Term Student Absence for Travel

The Dublin Board of Education recognizes that in exceptional circumstances, a student may need to be absent from school for an extended period of time.  Ohio has specific compulsory attendance regulations, and Dublin City Schools must comply with those State statutes.

Ohio Revised Code Section 3321.02 states that “every child actually a resident in the state shall be amenable to the laws relating to compulsory education, and neither he nor the person in charge of him shall be excused from the operations of the sections or the penalties under them on the ground that the child’s residency is seasonal, that the parent of the child is a resident of the other state, or that the child has attended school for the legal period in another state.”  The parent of a child of compulsory school age who is not employed under the age and schooling certificate must send said child through school or special education program that conforms to the minimum standards prescribed by the State Board of Education, for the full time the school or program attended is in session, which shall not be for less than thirty-two weeks per school year.  Such attendance must begin within the first week of the school term or program, or within one week of the date of which the child begins to reside in the district, or within one week after his withdrawal from employment (O.R.C. 3321.04).

The following procedures apply to long-term absences and the consequences thereof:

1.          Any student absent for more than twenty (20) days in a school year will find that attendance records become a significant factor in a promotion or retention decision at the close of the school year.

2.          Should a child be absent from school for thirty (30) days, the principal may make a referral to the appropriate social agency that may bring charges of parental neglect against the parents or guardians.

3.          All absences including illness, truancy, vacation, family or personal business, or appointments to the doctor or orthodontist will be counted in the attendance tally.

Therefore, if parents are going to remove students from school for travel purposes or visitation of families in other states or countries for extended periods of time, they must follow these procedures.

A.         Notify the student’s school of attendance in writing of their intent to remove their child from school for any period beyond twenty (20) days.

B.         The parent/guardian must show good and sufficient cause in advance to remove the child from school.  This notification should occur two (2) weeks prior to the student’s departure.

If the parent does not comply with this policy, the school district may be obligated to report the parent/guardian to the truant officer and file charges of lack of compliance with the compulsory education rules.


Personal Communication Devices

Possession and/or use of a personal communication device (PCD) by a student while at school during the school day is a privilege that may be forfeited by any student who fails to abide by the terms of Policy 5136 or this guideline, or otherwise engages in abuse of this privilege. Strict adherence to Policy 5136 and this guideline is required.

"Personal communication device" includes computers, tablets (e.g., iPads and similar devices), electronic readers ("e-readers"; e.g., Kindles and similar devices), cell phones (e.g. mobile/cellular telephones, smartphones [e.g., BlackBerry, iPhone, Android devices, Windows Mobile devices, etc.], telephone paging devices [e.g., beepers or pagers]), and/or other web-enabled devices of any type.

Unless approved by an authorized school personnel, students are prohibited from using PCDs.  If students choose to carry the PCDs they must be out of sight and on silent during the regularly scheduled school day (i.e. from the moment the individual student arrives on school grounds during a day that students are in attendance for instructional purposes, until the last class of the day has ended for all students). This includes on school-sponsored trips and "behind-the-wheel" driver education classes or in school vehicles. Students may use PCDs before and after school, during their lunch break and in between classes, as long as they do not create a distraction, disruption or otherwise interfere with the educational environment. "Using" refers to, not only the making and/or receiving of calls, but also using the PCD for any other purpose (e.g., sending e-mails, text messages or instant messages). Students also may not use PCDs on school property or at a school-sponsored activity to access and/or view Internet Web sites that are otherwise blocked to students at school. Students may use PCDs while riding to and from school on a school bus or other Board-provided vehicle or on a school bus or Board-provided vehicle during school-sponsored activities, at the discretion of the bus driver, classroom teacher sponsor/advisor/coach. Distracting behavior that creates an unsafe environment will not be tolerated.

PCDs, including but not limited to devices with cameras, may not be activated or utilized at any time in any school situation where a reasonable expectation of personal privacy exists. These locations and circumstances include but are not limited to gymnasiums, locker rooms, shower facilities, rest/bathrooms, swimming pool, and any other areas where students or others may change clothes or be in any stage or degree of disrobing or changing clothes, whether here or at another school district where a school activity or athletic event is occurring. The building principal has authority to make determinations as to other specific locations and situations where use of a PCD is absolutely prohibited.

Students participating in extra-curricular activities and athletics must contact their coach, advisor, or sponsor for his/her rules involving the use of PCDs after school hours or on after-school bus trips. Coaches and sponsors will set their rules and enforce consequences involving the use and/or misuse of these devices.

The Board assumes no responsibility for theft, loss, or damage to, or misuse or unauthorized use of, PCDs brought onto its property. Students and parents are strongly encouraged to take appropriate precautions, if students possess PCDs at school, to make sure the devices are not left unattended or unsecured.

Using a PCD in an unauthorized manner or in violation of Policy 5136 or this guideline may result in loss of this privilege, additional disciplinary action (e.g., warnings, parental notification and conferences, suspension, expulsion), confiscation of the PCD (in which case, the device will only be released/returned to the student's parent/guardian after the student complies with any other disciplinary consequences that are imposed, unless the violation involves potentially illegal activity in which case the PCD may be turned-over to law enforcement), and/or referral to law enforcement if the violation involves an illegal activity (e.g. child pornography).

If a school teacher or administrator observes a violation of this guideline, s/he is required to confiscate the device and bring it to the building principal's office and provide the name of the student from whom the PCD was taken. Any confiscated device will be held in a secure location in the building's central office until the item is retrieved by the student's parent/guardian or turned-over to law enforcement. Students whose PCDs are confiscated may be required to contact their parents/guardians to inform them that the item was confiscated and that it will only be returned to the parents/guardians.


The possessing, taking, disseminating, transferring, or sharing of nude, obscene, pornographic, lewd, or otherwise illegal images or photographs, whether by electronic data transfer or otherwise (commonly called texting, emailing, or sexting, etc.) may constitute a crime under state and/or federal law.  Any person possessing, taking, disseminating, or sharing nude, obscene, pornographic, lewd or otherwise illegal images or photographs may be punished under this Code of Conduct and may be reported to the appropriate law enforcement agencies.

Electronic Equipment

While in some instances the possession and use of electronic equipment or devices by a student at school may be appropriate, often the possession and use of such equipment or devices by students at school can have the effect of distracting, disrupting and/or intimidating others in the school environment and leading to opportunities for academic dishonesty and other disruptions of the educational process.  Consequently, the Board of Education will supply any electronic equipment or devices necessary for participation in the educational program.  Students shall not use or possess any electronic equipment or devices on school property or at any school-sponsored activity without the permission of the principal, the classroom teacher, or advisor/coach.

Examples of prohibited devices include but are not limited to:

A.             lasers,

B.              laser pens or pointers,

C.              electronic games/toys.

Students may use the following electronic equipment/devices on school property for an educational or instructional purpose (e.g., taking notes, recording a class lecture, writing papers) with the teacher’s permission and supervision:

A.             cameras (photographic and/or video),

B.              laptops, (with Up-to-Date Anti-Virus/Anti-Spyware Installed)

C.              mobile phones,

Students may use the following electronic equipment/devices while riding to and from school on a school bus or other vehicle provided by the Board at the discretion of the bus driver, classroom teachers, sponsor/advisor/coach, or building principal:

A.             cameras (photographic and/or video),

B.              mobile phones.

Distracting behavior that creates an unsafe environment will not be tolerated.

Students are prohibited from using electronic equipment or devices in a manner that may be physically harmful to another person (e.g., shining a laser in the eyes of another student).  Further, at no time may a camera or other electronic equipment/device be utilized by a student in a way that might reasonably create in the mind of another person an impression of being threatened, humiliated, harassed, embarrassed, or intimidated.  See Policy 5517.01 – Bullying and Other Forms of Aggressive Behavior.

Video Surveillance & Electronic Monitoring

In order to protect Board property, promote security and protect the health, welfare and safety of students, staff and visitors, the Board of Education authorizes the use of video surveillance and electronic monitoring equipment on school property, and in school buildings and school buses.  Information obtained through video surveillance/electronic monitoring may be used to identify intruders and persons breaking the law, Board policy, or the Student Code of Conduct (i.e., it may be used as evidence in disciplinary actions and criminal proceedings).

For additional information please reference Board of Education Policy #7440.01 and Administrative Guideline #7440.01 – Video Surveillance and Electronic Monitoring.


Personal Property at School

The school is not responsible for lost, damaged, or stolen items that are brought from home.

Care of Property

The Board of Education believes that the schools should help students learn to respect property and develop feelings of pride in community institutions.

The Board charges each student with responsibility for the proper care of school property and the school supplies and equipment entrusted to his/her use.

Students who cause damage to school property shall be subject to disciplinary measures, and their parents shall be financially liable for such damage to the extent of the law, except that students over eighteen (18) years of age shall also be liable for damage they cause.

The Board authorizes the imposition of fines for the loss, damage or destruction of school equipment, apparatus, musical instruments, library material, textbooks, and for damage to school buildings.

The Board may report to the appropriate juvenile authorities any student whose damage of school property has been serious or chronic in nature.

A reward may be offered by the Board for the apprehension of any person who vandalizes school property.

The Board will assume no responsibility for any personal property that students bring on to District premises.

Search and Seizure

Search of a student and his/her possessions, including lockers, may be conducted at any time the student is under the jurisdiction of the Board of Education, if there is reasonable suspicion that the student is in violation of law or school rules.  A search may also be conducted to protect the safety of others.  All searches may be conducted with or without the student’s consent.

Students are provided lockers, desks, and other equipment in which to store materials.  It is clearly understood that this equipment is the property of the school and may be searched at any time if there is reasonable suspicion that a student has violated the law or school rules.  Locks are provided to the student to prevent theft, not to prevent searches.  Anything that is found in the course of a search that may be evidence of a violation of school rules or law may be taken and held or turned over to the police.  The school reserves the right not to return items which have been confiscated.

Dress Code

We believe that proper dress is a positive reflection on our school and promotes self-pride.  Students are encouraged to be well-groomed at school.  Student dress and appearance should be neat, clean, and comfortable.  Concern will always be given to the rules of common decency in regards to safety, cleanliness, and health standards.  Students in violation of the dress code will be expected to change clothes and parents will be contacted.  Therefore, the following guidelines are expected to be followed:

1.          No article of clothing shall be worn that distracts from the educational process.

2.          Clothing should be so constructed and worn in such a manner that is not unduly revealing nor should clothing be worn so that undergarments are revealed nor seen.  This includes clothing that is worn too tight, or too short.  Low-cut tops, sleeveless shirts/blouses, see-through blouses, tops that expose the stomach area, tank tops, spaghetti straps, and mini skirts and short-shorts are examples of styles which are considered unacceptable for student dress.  Tops and bottoms of clothing must overlap at all times.

3.          Sleepwear, including pajama bottoms and slippers, may not be worn.

4.          Jeans or pants with holes, cutoff jeans or pants, and swimwear, are not permitted.