Regular Day Two-Hour
a.m. Students may enter
buildings & go to classrooms 11:00 a.m.
a.m. Classes begin 11:10 a.m.
p.m. Dismissal 3:40 p.m.
a.m. AM Kindergarten classes
begin No a.m. Kindergarten
a.m. AM Kindergarten dismissal
p.m. PM Kindergarten classes
begin 1:00 p.m.
p.m. PM Kindergarten dismissal 3:40 p.m.
a.m. Extended ELI classes begin 11:10 a.m.
p.m. Extended ELI dismissal 3:40 p.m.
a.m. 1-hour ELI classes begin Canceled
p.m. 1-hour ELI dismissal Canceled
a.m. AM Preschool classes begin
No a.m. Preschool
a.m. AM Preschool dismissal
p.m. PM Preschool classes begin 12:45 p.m.
p.m. PM Preschool dismissal 3:15 p.m.
There will be no District staff
supervision of students until 9:00 a.m. or after 3:40 p.m. However, the Dublin Latchkey program is an
option for parents who need supervision for their child. Dublin Latchkey operates independently from
Dublin City Schools as a non-profit organization, though they do utilize the
facilities of Dublin City Schools.
Dublin Latchkey can be reached at (614) 793-0871.
The School Day
Arriving at School
Students are eligible for busing if they live one mile beyond the
location of the child’s elementary school.
If a student is eligible for busing, the bus number, pickup/drop-off
times, and the location of the bus stop will be listed on the district website
(www.dublinschools.net) under “STUDENT & PARENT RESOURCES.”
Note that regardless of their residence, AM kindergarten students
are bused home from school; PM kindergarten students are bused to school.
Walking, riding bikes,
or arriving by parent drop-off
There are certain expectations for students who choose to walk,
ride bikes, or be dropped off by a parent or guardian.
In the morning,
students should not arrive before 9:00 a.m.
Students will not be permitted to enter the building until 9:00 a.m.
At some Dublin
Elementary Schools, crossing guards will be on duty before school at 8:55 a.m.
and after school at 3:35 p.m. to help students safely cross intersections.
Students should not pass these positions unless a crossing guard is on duty.
cross the street only at corners and after looking both ways. Please note that there are no mid-day
crossing guards for kindergarteners.
reasons, students are not permitted to rollerblade or skateboard on school
property. Bikes are permitted and can be secured in the
bike racks outside the school.
take the time to review basic safety rules with their children, particularly
regarding any interactions with strangers on their way to and from school.
If a parent
plans to bring a child to school, we encourage you to check with your
individual school to determine drop-off procedures.
Elementary Schools participate in the National School Lunch Program (NSLP) and the
National School Breakfast Program (NSBP), which are governed by the USDA. The breakfast and lunch programs base choices on the 2010 Dietary
Guidelines for Americans. The new
Dietary Guidelines for Americans, 2010, focuses on balancing calories (fewer
calories taken in and more burned with physical activity), and encourages
Americans to consume more healthy foods like vegetables, fruits, whole grains,
fat-free and low-fat dairy products, a variety of seafood, and to consume less
sodium, saturated and trans-fats, added sugars, and refined grains. You can find
further information on menu, nutrition, payment options, and free/reduced meals
by going to the Dublin City Schools home page (http://www.dublinschools.net) and following the Departments link to Food
your child wishes to purchase lunch, you may put money on your child's lunch account online by
going to our district web site (www.dublinschools.net) and clicking "Online Meal Payment.” You may also send money into the school with
your child, and it will be added to the account by the kitchen staff.
may also pack a
lunch and purchase milk from the cafeteria.
Dublin students have considerable choice
in their style of dress and appearance.
Student appearance reflects an attitude of pride in self, school, and
community. However, there are some
parameters we expect our students to follow:
be neat, clean, and modest.
see-through blouses, midriff tops, tank tops, spaghetti straps, very short
skirts/shorts should be avoided.
could be frightening, such as accessories including chains and/or studded
accessories, are not permitted.
writing and/or symbols that advertise or promote activities against school
regulations is not permitted. For example, words or symbols that are obscene or
suggestive of obscenity, alcohol, substance misuse or an unhealthy attitude toward
school are not permitted.
Hats or other
non-religious head coverings are not permitted to be worn in the building
unless they are for a specific purpose approved by the principal.
clothing that is excessive or compromises the safety of students is not
footwear will be worn at all times, i.e., no stacked heel shoes, no floppy sandals,
no shoes with built in skates, etc.
Note: Individual exceptions to the dress code are
acceptable if authorized by the building principal or designee.
In addition, it is very important that
students are dressed appropriately for the weather. During the winter months, we do our best to
continue with outdoor recess, but it is important that students come with the
appropriate hats, coats, and gloves.
There are times we must have recess
indoors. The following guidelines help
us determine if recess will be indoors or outdoors (all temperatures include
the wind chill effect):
20 degrees or
below – all recess will be indoors.
21-25 degrees –
students will be allowed one short (15 minutes) recess outdoors, with lunch
26 degrees and
warmer – all recess will be outdoors.
Care of Property
The Board of Education believes that the
schools should help students learn to respect property and develop feelings of
pride in community institutions.
The Board charges each student with
responsibility for the proper care of school property and the school supplies
and equipment entrusted to his/her use.
Students who cause damage to school property
shall be subject to disciplinary measures, and their parents shall be
financially liable for such damage to the extent of the law.
The Board authorizes the imposition of
fines for the loss, damage or destruction of school equipment, apparatus, musical
instruments, library material, textbooks, and for damage to school buildings.
The District may report to the
appropriate juvenile authorities any student whose damage of school property
has been serious or chronic in nature.
A reward may be offered by the Board for
the apprehension of any person who vandalizes school property.
The Board will assume no responsibility
for any personal property that students bring on to District premises.
Personal Property at School
At times, a student may bring personal
property to school to share with friends or to use in the classroom. The Board
assumes no responsibility for any personal property brought to school. Each
school has a Lost and Found that students and parents should check for any lost
items. Unclaimed items are given to
charity on a regular basis.
Parents are encouraged to clearly mark
their children’s coats, rainwear, sweaters, hats, gloves, boots, lunch boxes,
backpacks, and other personal items so that they may be easily identified and
may be easily returned if they are, in fact, misplaced.
Personal Communication Devices
Possession and/or use of a personal
communication device (PCD) by a student while at school during the school day
is a privilege that may be forfeited by any student who fails to abide by the
terms of Policy 5136, or otherwise engages in
abuse of this privilege.
The following items are considered personal communication
Cell phones and smartphones
Various web-enabled devices
Because the elementary years are a crucial
time for students to develop important social skills that will allow them to
interact with peers and adults, we limit use of PCDs at school. Unless approved by a supervising teacher, an
administrator, or an IEP team, students are prohibited from using PCDs or
having them powered on during the school day.
The device must be turned completely off and thus unable to receive,
send, capture, or record any communication, visual image, sound, text message
or other information. This includes lunch periods, transition periods, and
Students may use PCDs while riding to and
from school on a school bus or other Board-provided vehicle if permitted by the
bus driver, classroom teacher, or school support staff.
The Board assumes no responsibility for
theft, loss, or damage to, or misuse or unauthorized use of, PCDs brought onto
its District grounds.
Using a PCD in an unauthorized manner or in
violation of Policy 5136 or this guideline may
result in additional disciplinary action (e.g., warnings, parental notification
and conferences, suspension, expulsion), confiscation of the PCD (in which
case, the device will only be released/returned to the student's
parent/guardian, unless the violation involves potentially illegal activity, in
which case the PCD may be turned-over to law enforcement).
The possessing, taking, disseminating, transferring, or
sharing of nude, obscene, pornographic, lewd, or otherwise illegal images or
photographs, whether by electronic data transfer or otherwise (commonly called
texting, emailing, or sexting, etc.) may constitute a crime under state and/or
federal law. Any person possessing, taking, disseminating, or sharing
nude, obscene, pornographic, lewd or otherwise illegal images or photographs
may be punished under this Code of Conduct and may be reported to the
appropriate law enforcement agencies.
While in some instances the possession and
use of electronic equipment or devices by a student at school may be
appropriate, often the possession and use of such equipment or devices by
students at school can be disruptive.
Consequently, the Board of Education will supply any electronic equipment
or devices necessary for participation in the educational program at
school. For that reason, students shall
not use or possess any electronic equipment or devices on school property or at
any school-sponsored activity without the permission of the principal, the
classroom teacher, or advisor/coach. Examples of this include:
= Lasers, laser pens, or pointers
= Electronic games and toys
= Gaming devices
prohibited from using electronic equipment or devices in a manner that may be
physically harmful to another person (e.g., shining a laser in the eyes of
another student). Further, at no time
may a camera or other electronic equipment/device be utilized by a student in a
way that might reasonably create in the mind of another person an impression of
being threatened, humiliated, harassed, embarrassed, or intimidated. More information can be found by referencing
Daily Student Attendance
Dublin City Schools have a commitment to
provide a formal quality education to its students. To achieve this goal, students must
consistently be in attendance at school.
Chronic absences or tardiness disrupts the learning process, and makeup
work is not a sufficient substitute for physical attendance at school. For that reason, it is important that the
school and home come together as partners to assure students achieve high
Section 3321.04 of the Ohio
Revised Code provides that every parent or guardian must enroll a child in
their care full-time in a school that conforms to the minimum standards
prescribed by the State Board of Education.
Such attendance must begin within the first week of the school term or
within one week of the date on which the child begins to reside in the
The Ohio Revised Code classifies absence
from school as excused or unexcused. The
statutes governing school attendance are very specific and leave limited
options for school authorities to excuse children from school. The following conditions constitute reasons
for excused absence from school:
Illness in the family
necessitating the presence of the child
Quarantine of the home
Death in the family
Observation or celebration
of a religious holiday
National “Take Your Child
to Work Day”
Travel (up to a maximum of
four (4) days per school year) to participate in a District-approved enrichment
or extracurricular activity
Other cause as may be
acceptable to the Superintendent or designee
All other conditions for absence are considered
It is the responsibility of the school, not the
parent or guardian, to determine whether an absence is excused or unexcused.
In keeping with State Laws and
Board policy, please note the following items:
Notification letters will
be sent to parents when a child is absent for 5 consecutive days, or 7
unexcused days in a semester.
If a child misses 7
consecutive days or 10 unexcused days in a semester, the school may request a
meeting with the parent/guardian to discuss the absences and make a plan for
At the discretion of the
principal, a referral to the truancy office at the Educational Service Center
may be made if a student misses 10 consecutive days or 15 unexcused days in a
If a student is absent from
school, a parent must call the school attendance office by 9:15 a.m. to report
his/her child’s absence from school. If the parent does not contact
the school, the school will make every reasonable attempt to contact parents.
Additionally, students must bring
written notification of the absence from the parent on the day of his/her
return. Failure to supply written documentation of the absence will
result in an unexcused absence and the student may be considered truant. Additionally, once a student accumulates ten
days of absence in the school year, a doctor’s note may be required to classify
the absence as excused.
Vacations/Extended Student Absence During the School Year
are permitted to go on vacation during the school year without penalty. The
purpose of this administrative guideline is to accommodate parents who must
take their vacations during the school year because of company (industry)
policies and the desire to enjoy that time as a family.
A. Whenever a proposed
absence-for-vacation is requested, parents must discuss it with the principal
or his/her designee. The length of absence should be made clear, and those
involved should have an opportunity to express their views on the potential
effects of the absence.
B. The student may be given
approximate assignments and materials and pages to be completed.
C. The time missed will be counted
as an unexcused absence under HB410, but shall not be a factor in determining
grades unless make-up work is not completed. If lengthy, time missed may cause
the student to become “excessively absent” under the HB410 attendance law.
Unexcused Absences: Absences by consent of the parent or with the
parent’s knowledge for a reason not acceptable to the school or absences that
are not followed by written documentation from the parent or doctor. Unexcused absences may receive no credit for
schoolwork. Examples could include: music lessons, hair appointments,
oversleeping, traffic delays, Driver’s Ed appointments, etc.
Habitually Truant: A
student who is absent
= 30 or more consecutive hours without a legitimate excuse
= 42 or more hours in one month without a legitimate excuse
= 72 or more hours in one year without a legitimate excuse
Excessively Absent: A
student who is absent WITH OR WITHOUT A LEGITIMATE EXCUSE
= 38 or more hours in one school month
= 65 or more hours in one school year
For students determined to
be habitually truant:
1. Written notice will be provided
to the parent/guardian
2. Student will be assigned to an
absence intervention team
3. If the child fails to make
progress after 61 days on the personalized absence intervention plan, the
district will file a complaint in juvenile court
4. Counseling will be provided
5. The student's parent or
guardian will be asked to attend parental involvement programs or truancy
prevention mediation programs
6. As applicable, the registrar of
motor vehicles will be notified
7. Children Services will be
notified as deemed necessary
For students determined to
be excessively absent:
1. Written notice will be provided
to the parent/guardian
2. The student will follow the
district's plan for absence intervention
3. The student and family may be
referred to community resources
Absence Intervention Team
State law requires districts with
a chronic absenteeism rate above 5% to establish an Absence Intervention Team
for students who are habitually truant. The school based absence intervention
team will establish a student-centered absence intervention plan by identifying
specific barriers and solutions to attendance problems.
Membership of each team should
vary based on the needs of each individual student, but each team is required
to include: 1. a representative of the school or district. 2. another
representative from the school or district who has a relationship with the child.
3. the child's parent/guardian.
The Absence Intervention Team may
also include: 1. school psychologist, counselor or social worker. 2.
representatives from a public or non-profit agency. 3. a case worker from
Children Services if there is an open case or if the child is in foster care.
When a child leaves early or arrives late to school,
s/he will be considered tardy. Tardiness
for reasons other than those listed as excused (above) will be considered
Arriving late: If a student is late to school, s/he must
report directly to the office. A student
will be considered tardy if s/he arrives at school up to 90 minutes after the
regular school day begins. If a student
misses 91 to 240 minutes of school, s/he will be counted absent for one/half
Leaving Early: Students who have a reason to leave school
during the day will be considered tardy.
If picking up a child early, parents must come into the school office
and sign out the child.
If a student comes to school and goes home ill,
but did not stay at school for at least 90 minutes, s/he is counted absent one
full day. If a child has attended school for over 90 minutes before leaving
with an illness, s/he is counted absent one half day.
If a child is going to be absent from
school for foreseeable reasons, parents must complete a Prearranged Absence
form. These forms may be picked up in
the office at least 3 days in advance of the absence and signed by the teachers
and parents. In an effort to clarify our position on vacationing and/or
removing a student from school while classes are in session, Dublin City
Schools has adopted the following policy:
A parent shall
notify the school at least 3 days prior to the first day of absence indicating
the dates the child will not be attending school. The reason for the absence will be stated.
complete a Prearranged Absence Form (5200 F3).
the form and return it to the attendance office.
Absence for Travel
The Dublin Board of Education recognizes
that in exceptional circumstances, a student may need to be absent from school
for an extended period of time. Ohio has
specific compulsory attendance regulations, and Dublin City Schools must comply
with those state statutes. Ohio Revised
Code Section 3321.02 states that “every child actually a resident in the state
shall be amenable to the laws relating to compulsory education, and neither he
nor the person in charge of him shall be excused from the operations of the
sections or the penalties under them on the grounds that the child’s residency
is seasonal, that the parent of the child is a resident of the other state, or
that the child has attended school for the legal period in another state.” The parent of a child of compulsory school
age who is not
employed under the age and schooling
certificate must send said child through school or special education program
that conforms to the minimum standards prescribed by the State Board of Education,
for the full time the school or program attended is in session, which shall not
be for less than thirty-two weeks per school year. Such attendance must begin within the first
week of the school term or program, or within one week of the date of which the
child begins to reside in the district, or within one week after his withdrawal
from employment.” (O.R.C. 3321.04)
The following procedures apply to
absent for more than twenty (20) days in a school year will find that
attendance records become a significant factor in a promotion or retention
decision at the close of the school year.
Should a child
be absent from school for thirty (30) days, the principal may make a referral
to the appropriate social agency that may bring charges of parental neglect
against the parents or guardians.
including illness, truancy, vacation, family or personal business, or
appointments to the doctor or orthodontist will be counted in the attendance
Therefore, if parents are going to remove
students from school for travel purposes or visitation of families in other
states or countries for extended periods of time, they must follow these
student’s school of attendance in writing of their intent to remove their child
from school for any period beyond twenty (20) days.
the parent/guardian must show good and sufficient cause in advance to remove
the child from school. This notification
should occur two (2) weeks prior to the student’s departure.
If the parent does not comply with this
policy, the school district may be obligated to report the parent/guardian to
the appropriate state agencies and file charges for lack of compliance with the
compulsory education rules.
Entrance Age Requirements
The Board of Education establishes the following entrance
age requirements for students. These
requirements are consistent with current statute; further, they reflect sound
educational practice because they ensure that all students receive an education
appropriate to their age, social development, and physical growth.
A child is eligible for entrance into kindergarten if s/he
attains the age of five (5) on or before September 30th of the year in which s/he applies for
entrance. The Board may admit a younger child to kindergarten if the child
satisfies the Early-Entrance criteria established by the Board of Education.
The Board will admit to
kindergarten any child who has not attained the entrance age requirement of
this District if s/he was properly enrolled in a public or chartered nonpublic
school kindergarten before transferring to this District.
A child is eligible for entrance into first grade if s/he attains
the age of six (6) on or before September 30th of the year in which s/he
applies for entrance and has completed the kindergarten program of this
District or an equivalent program elsewhere and has been recommended by the
teacher for advancement to the first grade. The Board may admit to first grade
a younger child who has successfully completed an approved kindergarten program which aligns with the Ohio
Department of Education’s Learning and Development Standards. In addition, the board
may admit a younger child to first grade if the child satisfies the Early Entrance
criteria established by the Board of Education.
Each child entering the District's kindergarten or first
grade program for the first time will be screened by District employees for
medical or health problems as well as those related to hearing, vision, speech
of Education declares it to be the policy of this district to provide an equal
opportunity for all students, regardless of race, color, disability, religion,
sex, ancestry, age, national origin, place of residence within the boundaries
of the district, or social or economic background, to learn through the
curriculum offered in this district.
Any person who
believes that the school or any staff person has discriminated against a
student has the right to file a complaint.
A formal complaint can be made in writing to the school district’s Civil
Rights Coordinator or District Section 504/ADA Compliance Officers at: Dublin
City Schools, 5175 Emerald Parkway, Dublin, OH 43017, phone (614)
764-5913. Stephanie Armbruster,
Coordinator of Human Resources, is the district’s Civil Rights
Coordinator. The following individuals
serve as the District Section 504/ADA Compliance Officers: Chris Ondrus (elementary and secondary schools;
firstname.lastname@example.org); Tyler Wolfe (elementary schools; email@example.com); and Tom
McDonnell (secondary schools; firstname.lastname@example.org).
complaint will be investigated and a response, in writing, will be given to the
concerned person within 15 days. The
Civil Rights Coordinator and District Section 504/ADA Compliance Officers can
provide additional information concerning access to equal education
opportunities. Under no circumstances will the district threaten or
retaliate against anyone who raises or files a complaint.
Student Support Services
Dublin City Schools offers many services to ensure
equal opportunity for all children, including enrichment services, early
childhood education, academic intervention, Title I math, reading support
programs, services to support English language learners, home instruction,
special education, and related services such as speech and language therapy,
physical therapy, occupational therapy, adapted physical education services,
psychological services, mental health services, and transportation. Support is
also available through our school counselors, substance use disorder
counselors, school nurses, and alternative education opportunities.
For more information about these services, please
visit the Department of Academics and Student Learning web page on the district
website at www.dublinschools.net.
Child Find – Help Dublin Schools Identify
Children with Disabilities, Including Students Eligible for Protection Under
is the process of locating, evaluating, and identifying children with
disabilities who may be in need of special education and related services
and/or may be entitled to protection from discrimination based on his/her
disability. Parents, relatives, public
and private agency employees, childcare providers, physicians, and concerned
citizens are encouraged to help the school district find any child, age birth –
21, who may have a disability and is in need of special education and related
services. If you suspect a child may
have a disability, help is available.
Contact the Dublin City Schools Department of Student Services at 5175
Emerald Parkway in Dublin, phone 614-764-5913, or visit www.dublinschools.net.
Response to Intervention
The Dublin City School District promotes the use of
the Response to Intervention (RTI) process at the building level.
Within this process, classroom teachers are the
first responders in providing instruction, intervention, and enrichment to
all students. Grade level teams document their efforts to support
individual students and student progress through an intentional and structured
progress monitoring system that captures timely and relevant data.
All staff members who contribute to the learning and
the social emotional growth of students belong to one or more Formative
Instructional Practice (FIP) Teams. FIP teams at each grade level conduct
problem-solving meetings to discuss student concerns and to create an
intervention plan as needed for identified students.
In addition, teachers can access the Core
Consultation Team for ongoing support within the RTI process. This team is
comprised of staff with a wide spectrum of expertise, which may include:
reading support staff, the gifted intervention specialist, the school
psychologist, related service staff, ELL staff, the school counselor, etc. This
team monitors the academic and behavioral interventions and enrichment
practices that are aligned with student needs. The team ensures that
interventions and enrichment are well-documented, implemented with fidelity,
and that the intensity of support matches the student’s need.
Education and Services
For further information on the district’s gifted
services, identification practices, and enrichment, please visit Dublin City
Schools gifted website, www.dublinschools.net/gifted.aspx.
with Disabilities Education Improvement Act and Section 504/ADA
The Dublin City School
District provides a variety of special education programs and related services
to students identified with disabilities through an evaluation process as defined
by the Individuals with Disabilities Education Improvement Act (IDEIA). Free assessment is available to families to
determine whether or not a disability exists.
If a disability listed in the IDEIA is identified, the child can begin
receiving the appropriate special education and related services through an
Individualized Education Program.
Parents are encouraged to be an active participant in the process.
A preschool child, age 3 through 5, with a disability
is a child who has one of the following disabilities, as defined in rule
3301-51-01 of the Administrative Code:
autism, intellectual disability, deaf-blindness, deafness, emotional
disturbance, hearing impairment, multiple disabilities, orthopedic impairment,
other health impairment, specific learning disability, speech or language
impairment, traumatic brain injury, visual disability, or developmental delay.
A school age child, age 5 through 21, with a
disability is a child identified with one or more of the following
conditions: autism, cognitive
disability, deaf-blindness, emotional disturbance, hearing impairment, multiple
disabilities, orthopedic impairment, other health impairment, specific learning
disability, speech or language impairment, traumatic
brain injury, or visual impairment.
Title II of the Americans with Disabilities Act (ADA)
and Section 504 of the Rehabilitation Act (Section 504) provide that no
individual will be discriminated against on the basis of a disability. An individual with a disability means a
person who has a physical or mental impairment that substantially limits one or
more major life activities; or has a record of such an impairment; or has been
regarded as having such an impairment. This protection applies not just to the
student, but all individuals who have access to the district’s programs and
facilities. In addition to the District
Section 504/ADA Compliance Officers, the Board has also assigned building
principals to serve as Building Section 504/ADA Compliance Officers. They are responsible for arranging annual
reviews and three-year eligibility meetings, and for investigating at the first
step any student or parent complaints of an alleged violation, misapplication
or misinterpretation of Section 504/ADA.
To inquire about the procedures or programs you may
contact your building principal or the Department of Academics and Student
Learning office at 764-5913.
safety is the upmost priority for Dublin City Schools. The following procedures are in place to
ensure student safety and effective, efficient communication to parents in the
case of an emergency.
Parent Notification System
The district’s parent notification system will be used
in emergency situations and will not replace TV, radio, the district’s web
site, or the subscription email system.
The system is voice activated and the recording will start when a phone
is answered OR when the call is dropped into voice mail. If neither of these takes place, the system
will continue to try to reach a voice for a short period of time and you may
receive multiple calls in these cases.
If you have caller ID, the incoming number you will see is
764-5913. If you miss the call, please
do not dial this number. Listen to your
voice mail message, check our web site, watch your TV, listen to your radio, or
wait for the automated call to come through again. You will receive the
information quicker through one of these electronic methods than waiting for
someone to answer your phone call.
Parents will have the opportunity to control their contact information through
the district website (www.dublinschools.net) under
“STUDENT & PARENT RESOURCES,” in “Update Student Information.”
At the beginning of each year, parents
will be asked what plan is in place for their child in the unlikely event that
school is dismissed early because of an emergency. In addition, parents are encouraged to
discuss this plan with their child.
Emergency early dismissals will be communicated through the Parent Notification
System as outlined above.
Emergency Procedures —
Fire/Tornado/School Safety Drills
Each Dublin City School has thorough
plans in place in the event of an emergency.
These plans are filed with local and state emergency and government
offices annually, and school officials conduct periodic safety drills to ensure
students and staff are knowledgeable of emergency practices.
Each elementary school complies with all fire safety laws and will
conduct fire drills in accordance with state law. Specific instructions on how to proceed
during a fire drill will be provided and practiced by students with their
teachers, who will be responsible for the safe, prompt and orderly evacuation
of the building.
Tornado: Tornado drills will be conducted
during the tornado season using the procedures prescribed by the state of Ohio.
Safety: School safety drills will take
place at intervals throughout the year. Staff provides students with strategies
to utilize in the event there is an unsafe situation or individual in the
school setting. As is any other
emergency, students, staff, and guests will be expected follow the directions
of the school officials.
Video Surveillance & Electronic Monitoring
In order to protect Board property, promote security
and protect the health, welfare and safety of students, staff and visitors, the
Board of Education authorizes the use of video surveillance and electronic
monitoring equipment on school property, in school buildings and school
buses. Information obtained through
video surveillance/electronic monitoring may be used to identify intruders and
persons breaking the law, Board policy, or the Student Code of Conduct.
For additional information please
reference Board of Education Policy #7440.01 and Administrative Guideline
#7440.01 – Video Surveillance and Electronic Monitoring.
Success: School and Home Working
School Begins at Home
A positive, supportive home environment
is important for children to experience success at school. Here are several suggestions for how you can
prepare your child for a successful school experience.
nutrition maximizes your child’s day at school.
Please provide your child with a nourishing breakfast and lunch.
Ensure that your child arrives to school on time in clothing appropriate
for the weather.
3. Teach your child to follow behavior
expectations of teachers and staff. All
teachers and staff (including secretaries, custodians, aides, and cooks) have
authority and are responsible for the safety and success of children.
Talk with your child about treating other children in the same manner as
she or he wishes to be treated (avoid name calling, arguing, etc.).
with your child, discuss the information in this handbook so that she or he
clearly understands what is expected from him or her at school.
Be involved and supportive with any homework assigned.
If possible, be an active member of your school community. There are various opportunities to be
involved, including membership in the Parent-Teacher Organization or volunteering
in your child’s classroom.
all else, tell your child when she or he is doing a good job in school — praise
him or her for good efforts and good behavior at school. We will do the same at school.
Elementary school should be a wonderful
experience for your child, but it does take effort on the behalf of teachers,
students, and parents.
elementary schools take an active role in promoting, supporting, and modeling
healthy eating habits for our students. As a result, we have revised some of
our former school practices regarding the distribution of edible treats to
celebrate student birthdays or special events throughout the school year.
= Each school has
committed to a non-edible treat practice regarding birthdays or special events
specific to individual students or classes of students. This means that
students will not bring in food items for birthday treats or to
celebrate events such as moving, etc. Instead, each school can help identify
how to celebrate special events in ways that do not involve edible treats.
= Annual school wide celebrations will continue
to promote healthy eating as well by providing nutritional snack options such
as fruits and vegetables. Schools will limit sweet treats for school wide
events to one item per student.
embrace being recognized by their peers and teachers for special occasions. We
invite the Dublin school community to join us in our efforts to promote healthy
and nutritious habits in our students.
During conferences, many parents ask,
“How can I help my child complete his homework?” or “Is it better for my child
to work on his homework right after coming home from school or later in the
evening?” The best reply to this
question is, “What is best for your child?”
Teachers and parents can work together to develop a plan that ensures
successful homework habits. This plan
= A consistent, scheduled time of day to complete
schoolwork at home.
= A work environment free of distraction, with the
appropriate supplies available at all times.
= Developing a plan each day for how to prioritize
= If there is no assigned homework, parents should
encourage students to read independently.
Homework is intended to offer additional
practice on content that was covered in class. Homework is not heavily
graded. If your child is spending an
excessive amount of time on homework and is becoming frustrated, contact his or
her teacher to discuss the situation.
Reporting Pupil Progress
Student academic progress will be
reported to parents on a consistent interval throughout the year. Parent conferences and progress reports will
serve to keep parents informed of pupil progress as well. Parents are urged to contact their child’s
teacher if concerns arise.
ProgressBook is a web-based program
that is available to keep parents informed on their child’s academic
progress. It provides a comprehensive approach
for monitoring student progress. One of
the most powerful features of ProgessBook is its ability to enhance ongoing
communication between parents and teachers.
To learn more about ProgressBook, please speak to
your child’s teacher.
Parent-teacher conferences are scheduled
twice each year to provide the staff with time to meet with parents after
school and in the evening. Please
contact your principal or teacher to arrange conferences.
Grading Scale (4th and 5th Grades)
A = 93-100
A- = 90-92
B+ = 87-89
B = 83-86
B- = 80-82
C+ = 77-79
C = 73-76
C- = 70-72
D+ = 67-69
D = 63-66
D- = 60-62
F = 59-Below
Dublin City Schools administers
state and national standardized tests, which include, but are not limited to, Ohio
assessments in English, Math, Science the MAP, cognitive ability tests, PSAT,
SAT and ACT. Students are not permitted to review any portion of a state or
national assessment at any time prior to the test administration. In order to ensure fairness and reliability
of the test scores, students are not permitted to discuss test questions or
share any information regarding the content of these tests at any time. Any student who shares information in regard
to state or national assessments will be subject to disciplinary action.
Promotion and Retention
in the Dublin City Schools
The decision to promote or retain a student is
always made after consideration of what is best for the student. The first
consideration for student retention is whether the student is able to meet at
least minimum levels of knowledge and skills at this grade level, or minimum
goals prescribed on the Individualized Educational Program. However, academics are not the sole factor in
the determination of retention. The
student’s age, maturity level, emotional and social criteria, and attendance
must also be considered on an individual basis.
Retention shall occur only if it is viewed as an opportunity for student
growth. If deemed necessary, it should
occur as early as possible in a student’s educational program.
and Retention in Third Grade
Any student who does not attain at least a score
in the range designated by the state on a state-approved reading assessment by
the end of the third grade shall not be promoted to fourth grade unless the
student is excused from taking the assessment pursuant to R.C. 3301.0711(C) or
one (1) of the following applies:
A. The student is limited English proficient
student who has been enrolled in United States schools for less than three (3) full school years and has had
less than three (3) years of
instruction in an English as a second language program; or
B. The student is a
child with a disability entitled to special education and related services
under R.C. Chapter 3323 and the student’s individualized education program
(IEP) exempts the student from retention under State law; or
C. The student demonstrates an acceptable
level of performance on an alternative standardized reading assessment as
determined by the ODE;
D. all of the
student is a child with a disability entitled to special education and related
services under R.C. Chapter 3323.
student has taken the third grade English language arts achievement assessment,
student’s IEP or Section 504 Plan shows that the student has received intensive
remediation in reading for two (2) school years, but still demonstrates a
deficiency in reading.
student previously was retained in any of grades kindergarten to three.
E. The student received intensive remediation
for reading for two (2) school years but still demonstrates a deficiency in
reading and was previously retained in any of grades kindergarten to
three. Any such student shall continue
to receive intensive reading instruction in grade four.
Notification to Parents Regarding
Student Records / FERPA
(See related Policy #8330, “Student
The Family Educational Rights and Privacy Act
(FERPA) affords parents and students over eighteen (18) years of age (“adult
students” or “eligible students”) certain rights with respect to the student’s
education records. On November 12, 2009, the Board of
Education adopted a policy regarding the disclosure of education records and
the rights of parents and students to access education records. Copies of this policy and related guidelines
are located in all school buildings and individual copies are available from
the District’s Records Officer (“DRO”).
The DRO is responsible for the supervision of student records in the
school and his/her office is located at 5175 Emerald Parkway., Dublin, OH or s/he can be reached by calling
Each student’s records will
be kept in a confidential file located at the student’s school office. The information in a student’s record file
will be available for review only by the parents or legal guardian of a
student, an adult student and those authorized by State and Federal law and
Board policy/guidelines. State and
Federal law permits access by school officials who have a legitimate
educational purpose. School officials
for purpose of the Board’s policy include a person employed by the Board as an
administrator, supervisor, teacher/instructor (including substitutes), or
support staff member (including health or medical staff and law enforcement
unit personnel); a person serving on the Board; a person or company with whom
the Board has contracted to perform a special task (such as an attorney,
auditor, insurance carrier, medical consultant, or supplemental education
service provider); a contractor, consultant, volunteer or other party to whom the
Board had outsourced a service otherwise performed by Board employees (e.g. a
therapist); or a parent or student serving on an official committee, such as a
disciplinary or grievance committee, or assisting another school official in
performing his/her tasks (including volunteers). An individual will have a “legitimate
educational purpose” if the record is necessary in order for the school
official/employee to perform an administrative, supervisory, or instructional
task, or to perform a service or benefit for the student or the student’s
family. The Board directs that
reasonable and appropriate methods (including but not limited to physical
and/or technological access controls) be utilized to control access to student
records and to make certain that school officials obtain access to only those
education records in which they have legitimate educational interest.
In addition to school
officials with a legitimate educational purpose, the Board may disclose
personally identifiable information from the education records of a student
without obtaining prior written consent of the parents or the eligible student:
- To officials of another school, school
system, or institution of postsecondary education where the student seeks or
intends to enroll, or where the student is already enrolled if the disclosure
purposes related to the
student’s enrollment or transfer, subject to the requirements of 34 C.F.R.
To authorized representatives of the U. S.
Comptroller General, the U. S. Attorney General, the U. S. Secretary of
Education, or State and local educational authorities, such as the Ohio
Department of Education. Disclosures
under this provision may be made, subject to the requirements of 34 C.F.R.
99.35, in connection with an audit or evaluation of Federal- or State-supported
education programs, or for the enforcement of or compliance with Federal legal
requirements that relate to those programs.
These entities may make further disclosures of personally identifiable
information to outside entities that are designated by them as their authorized
representatives to conduct any audit, evaluation, or enforcement or compliance
activity on their behalf.
In connection with financial aid for which
the student has applied or which the student has received, if the information
is necessary to determine eligibility for the aid, determine the amount of the
aid, determine the conditions of the aid, or enforce the terms and conditions
of the aid.
To organizations conducting studies for, or
on behalf of, the school, in order to: (1) develop, validate, or administer
predictive tests; (2) administer student aid programs; or (3) improve
To accrediting organizations to carry out
their accrediting functions.
To parents of an eligible student if the
student is a dependent for IRS tax purposes.
To comply with a judicial order or lawfully
To State and local officials or authorities
in the juvenile justice system as it pertains to the system’s ability to
effectively serve, prior to adjudication, the student whose records were
released, upon certification that the information will not be unlawfully released
to third parties.
To appropriate officials in connection with a
health or safety emergency.
Information the school has designated as
“directory information,” as defined below, and subject to the restrictions
A parent or adult student has
the right to:
Inspect and review the student’s education
records within forty-five (45) days after the school receives a request for
access or within such shorter period as may be applicable to students with
disabilities. The school has a form that
can be used to submit such a request.
The school principal is considered the Custodian of Records (“COR”) and
will notify the parent or adult student of the time and place where the records
can be inspected. Parents and adult
students are not permitted to inspect and review the education records of other
students. If there is a valid reason why
a parent or adult student cannot personally inspect and review a student’s
education records, or if the parent or adult student specifically requests
copies of education records, the COR may arrange for copies of the requested
records to be delivered to the parent or adult student directly. The Board may charge a reasonable fee for the
copying of records, which may be waived under circumstances of unusual
Request the amendment of the student’s
education records if the parent or adult student believes the record is
inaccurate, misleading, or otherwise in violation of the student’s privacy
rights. Parents or adult students who
believe that a change is necessary should ask the COR to correct the
record. Such a request should be made in
writing and should identify the part of the record they want changed, and
specify why it should be changed. If the
record is not changed to the parent’s or adult student’s satisfaction or if the
COR informs the parent or adult student that the record does not appear to be
misleading, inaccurate, or in violation of any privacy right, the parent or
adult student will be informed of his/her right to request a hearing. The parent or adult student may submit a
written request for a hearing. A hearing
officer who will submit his/her findings to the Superintendent will conduct the
hearing. The Superintendent will make
the final decision concerning whether to change the record. A parent or student who remains dissatisfied
with the final decision of the Superintendent may request that an explanatory
statement be placed in the student’s file explaining the basis for the
disagreement. The school has a form that
may be used to identify which information in the record the parent or adult
student believes is inaccurate, misleading, or a violation of the student’s
privacy rights, and to specify why it is inappropriate.
Consent to disclosures of personally
identifiable information contained in the student’s education records, except
to the extent that Federal and/or State law authorizes disclosure without
consent (e.g. disclosure to school officials with legitimate educational
interests). The school’s AG 8330
describes those exceptions and is available upon request. Upon request, the school discloses education
records without consent to officials of another school district in which a
student seeks or intends to enroll.
Challenge the Board’s noncompliance with a
parent’s request to amend the records through a hearing. If the COR decides not to amend the record,
the parent or adult student will be so notified and provided the opportunity
for a hearing. Additional information
concerning the hearing will be provided when the individual is notified of the
opportunity for a hearing. (See
paragraph B above).
Obtain a copy of the District’s policy and
administrative guideline on student records (Policy 8330 and AG 8330).
Both FERPA and Ohio’s
Student Privacy Law (R.C. 3319.321) require that the Board, with certain
exceptions, obtain a parent or adult student’s written consent prior to the
disclosure of personally identifiable information about a student. However, the Board may disclose appropriately
designated “directory information” without written consent, unless the parent
or adult student advises the Board to the contrary in accordance with District
procedures. The primary purpose of
directory information is to allow the Board to include this type of information
in certain school publications. Examples
include: a playbill, showing a student’s
role in a drama/musical production; the annual yearbook; honor roll or other
recognition lists; graduation programs and sports activity sheets (e.g. showing
weight and height of team members).
Directory information, which is information that is generally not
considered harmful or an invasion of privacy if released, can also be disclosed
to outside organizations without a parent’s or adult student’s prior written
consent. In addition, two (2) Federal
laws require the District to provide military recruiters, upon request, with
three (3) directory information categories, names, addresses, and telephone
listings – unless parents or adult students have advised the District that they
do not want their student’s information disclosed without their prior written
Each year the District will
provide public notice to students and their parents of its intent to make
available, upon request, certain information known as “directory
information.” The Board designates as
student “directory information”: a
student’s name; address; phone number; date and place of birth; major field of
study; participation in officially-recognized extra-curricular activities and
sports; height and weight, if a member of an athletic team; dates of
attendance; (not including specific daily records of a student’s attendance);
date of graduation; and honors and awards including honor rolls and
The District will make the
above information available upon a legitimate request unless a parent,
guardian, or adult student notifies the school in writing within ten (10) days
(refer to Policy 8330) from the date of this notification that s/he will not
permit distribution of any or all such information.
Parents or eligible students who choose to prohibit the Board from
disclosing any or all such directory information may not prevent the Board from
requiring a student to wear, publicly display, or disclose a student ID card or
badge that exhibits directory information.
Students enrolled in online courses or programs sponsored or conducted
by the Board must disclose or permit the disclosure of the student’s name,
identifier, or school email address in a class in which the student is
The Protection of Pupil
Rights Amendment (“PPRA”) requires the Board to notify parents and eligible
students and obtain consent to allow parents or eligible students to opt the
student out of participating in certain school activities. These activities include a student survey,
analysis, or evaluation that concerns one (1) or more of the following eight
(8) areas (“protected information surveys”):
Political affiliations or beliefs of the
student or the student’s parent;
Mental or psychological problems of the
student or the student’s family;
Sex behavior or attitudes;
Illegal, anti-social, self-incriminating, or
Critical appraisals of other with whom
respondents have close family relationship;
Legally recognized privileged relationships,
such as those of lawyers, physicians, and ministers;
Religious practices, affiliations, or beliefs
of the student or the student’s parent, and/or;
Income, other than as required by law to
determine program eligibility.
This requirement also
applies to the collection, disclosure or use of student information for
marketing purposes (“marketing surveys”), and certain physical exams and
Parents have the right to
inspect upon request a survey created by a third party before the survey is
administered or distributed by the school to its students. See Board Policy 2416 concerning the
procedures for making such a request.
Parents have the right to
inspect upon request any instrument used in the collection of personal
information from students for the purpose of marketing or selling that
information (or otherwise providing that information to others for that
purpose) before the instrument is administered or distributed to the
students. See Board Policy 2416
concerning the procedures for making such a request.
Parents have the right to
inspect upon request any instructional material used as a part of the
educational curriculum for their student.
See Board Policy 2416 for the procedures for making such a request.
Any parent or student who
believes that the school district has failed to comply with the Family
Education Rights and Privacy Act (“FERPA”) or the Protection of Pupil Rights
Amendment (“PPRA”), may file a complaint directly with the Family Policy
Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W.,
Washington, D.C. 20202-8520.
This Notice will be
transmitted to disabled parents and students or to non-English speaking parents
and students in a format designed to accommodate their disability or in their
native language. Call the Office of the
Superintendent at 614-764-5913 for assistance and information.
A student health
clinic is located in all elementary, middle and high school buildings. A full
time clinic aide, in consultation with a school nurse who covers multiple
buildings, staffs the clinic. When the clinic aide,
school nurse, or a substitute is not available in the clinic, the building
office staff will assist with student care.
Clinic staff offers basic first aid, emergency
care, medication administration, and vision and hearing screenings.
Routine vision and/or hearing screenings are
conducted each year for all kindergarten students, first, third, fifth,
seventh, ninth, and eleventh grade students, and all new students to the
district. Additionally, if a staff member, parent/guardian or a student has a
concern about a student’s vision or hearing, the clinic staff will screen the
child upon request. Clinic staff also ensures compliance with Ohio’s medication
and immunization laws, monitors for communicable diseases, and assists students
with required medical care as ordered by a healthcare provider.
At the beginning of each school year, parents/guardians are
required by law (ORC 3313.712) to complete an Emergency Medical Authorization Form for each student.
This form is to enable parents/guardians to authorize the provision of
emergency treatment for children who become ill or injured while under school
authority, when a parent/guardian cannot be reached. The form can be accessed
online at CareDox. Throughout
the school year, please
remember to update your student’s Emergency Medical Authorization Form if there
are changes to phone numbers, or your child’s health care information. Students will be
excluded from participating in field trips, school sponsored athletics, and
extracurricular activities until this requirement has been met. Please note: If a student becomes ill or is injured during
normal school hours, they will only be released to individuals listed on the
Emergency Medical Authorization Form. Contact the school of attendance
health clinic with questions.
Parents/guardians are encouraged to contact the school nurse prior to
the first day of attendance with any health concerns or conditions that could
affect their child’s learning, attendance, or safety at school. It is also recommended that parents/guardians
list their child’s health concerns and medications on the district’s electronic
health record. This is especially
important if a child has life-threatening allergies, seizures, diabetes, or
concerns. The school nurse will work
with the parents/guardians to develop a health care plan for students who
require preventative or medical interventions at school when appropriate. This plan will be shared with school staff
that work with or supervise the student.
Injury and Illness
The clinic is always open during the school day and
staff is available to care for students who are feeling ill or have an injury
that requires attention. If it is not an
emergency situation, students should ask their teacher to go to the clinic so
the teacher will know the location of the student. High school and middle
school students will be required to secure a hall pass from their teacher to go
to the clinic unless it is an emergency.
Students who become ill or injured
at school will need to be seen in the clinic for care. If a student phones or
texts a parent/guardian reporting he/she is not feeling well; the
parent/guardian should encourage their child to go to the clinic to be
evaluated, as the clinic staff needs to directly communicate with the
parent/guardian. If the student appears too ill/injured to remain in school,
the clinic staff will contact parents/guardians to make the arrangements for
the child to go home. If an injury or
illness appears life threatening, staff will summon the emergency squad. Every effort will be made to notify
parents/guardians of this necessity.
If a student is ill or injured and
must be dismissed early, the student will only be released to those listed on
the Emergency Medical Authorization Form. Dismissal procedure of
ill or injured students varies by the grade level as follows:
AND MIDDLE SCHOOL STUDENTS
Elementary and Middle School students may be released only
to a parent whose signature is on file in the school office or to a properly-identified person authorized on the Emergency Medical Authorization Form by the parent to act on their behalf.
school student may be released “on his/her own” only with verified parental or
designated emergency contacts’ permission.
Students returning to school on
crutches or in a wheelchair should be seen in the clinic before going to class
to obtain a buddy pass.
Referral for Illness/Injury
clinic health care team is not designated to replace the family physician or to
dictate medical care. The choice of health care provider and initiation of
medical referral always remains at the discretion of the parents.
family physician should be contacted if: problems develop with an
injury/illness, the condition worsens, or the condition persists for an
extended period of time. It is important when an ill/injured student returns to
school that any new or remaining problems be reported to the clinic staff.
students evaluated by their family physician should provide a note from the
physician indicating the nature of the illness/injury, course of treatment, and
any activity restrictions. The notification should be provided to the clinic
Control of Casual
Contact Communicable Diseases and Pests
Dublin City Schools follow the
recommendations of the Ohio Department of Health regarding school exclusion
requirements for communicable illnesses. When a child is ill, appears to be
ill, has been diagnosed with a communicable, untreated illness, or has an
illness still considered contagious, the clinic and administrative staff have
the authority to exclude or isolate the student. In accordance with District Policy 8450,
students having symptoms of fever 100 degrees or higher, vomiting, diarrhea, or
other signs of a possible communicable disease, will be excluded until they are
symptom-free for 24 hours without the assistance of medication.
In accordance with OAC 3701-3-13,
when head lice are detected on a child at school, the child shall be excluded
from school until after the first treatment.
A parent/guardian will be notified to pick up the student for treatment that
day. The parent/guardian and child are expected to report back to the school
clinic for re-examination the following school day. If the student is found to be free of live
lice, he/she will return to the classroom.
Students with live lice will be re-excluded for further treatment.
information on communicable diseases and the guidelines for treatment and
exclusion from school, please visit the Ohio
Department of Health’s website.
If a child requires medications at school, a parent/guardian
is responsible for providing the school with the medication as well as the
appropriate medication request form.
District forms for all medication authorizations are available on the
district’s web site (www.dublinschools.net/MedicalHealthForms.aspx) or in
the clinic. Parents/guardians of
students who participate in District-sponsored, after school, extracurricular
activities are also required to provide a separate Glucagon kit, epinephrine
autoinjector, or other emergency medication to the coach or supervising staff
Use of Medications (Policy 5330)
[Please check the website, www.dublinschools.net,
for any possible
revisions to this policy made during the school year.]
The Board of Education shall not be
responsible for the diagnosis and treatment of student illness. With the
exception of diabetes care covered under Policy 5336, the administration of
prescribed medication and/or medically-prescribed treatments to a student
during school hours will be permitted only when failure to do so would
jeopardize the health of the student, the student would not be able to attend
school if the medication or treatment were not made available during school
hours, or if the child is disabled and requires medication to benefit from
his/her educational program.
For purposes of this policy,
"medication" shall include all medicines including those prescribed
by a licensed health professional authorized to prescribe drugs and any
nonprescribed (over-the-counter) drugs, preparations, and/or remedies.
"Treatment" refers both to the manner in which a medication is
administered and to health-care procedures which require special training, such
Except as set forth in Policy 5330.02 (Procurement and Use of
Epi-Pens) and Policy 5330.04 (Procurement and Use of Naloxone), before any medication (i.e., a
drug) or treatment may be administered to any student during school hours, the
Board shall require a written statement from a licensed health professional
authorized to prescribe drugs ("prescriber") accompanied by the
written authorization of the parent (see Administrative Guideline 5330-Use of
Medications). These authorization forms shall be kept on file in the
school clinic and made available to the persons designated by this policy as
authorized to administer medication or treatment. A copy of the parent's
written request and authorization and the prescriber's written statement must
be given, by the next school day following the District's receipt of the
documents, to the person authorized to administer drugs to the student for whom
the authorization and statement have been received. No student is allowed
to provide or sell any type of over-the-counter medication to another
student. Violations of this rule will be considered violations of Policy
5530 - Drug Prevention and of the Student Code of Conduct.
Students in grades 6-12 may carry and self-administer non-prescription
medications, if a signed parent consent form is filed in the school clinic
Guideline 5330-Use of Medications). This authorization form is good for one
school year. The student may carry a one-day supply of the medication.
This medication is for the use of the student only and cannot be shared.
School personnel are not responsible for administering or supervising
non-prescription medication self-administered by student(s) unless a
physician’s form is completed (see Form 5330 F1 – Request for Administration of
Prescription and Non-Prescription Medication by School Personnel).
Only medication in its original container;
labeled with the date, if a prescription; the student's name; and exact dosage
will be administered. The Superintendent shall determine a location in
each building where the medications to be administered under this policy shall
be stored, which shall be a locked storage place, unless the medications
require refrigeration in which case they shall be stored in a refrigerator in a
place not commonly used by students, and unless the medication to be
administered is diabetes medication, which must be kept in an easily accessible
location pursuant to Policy 5336.
Parents or their designee whom are listed on the student’s
emergency authorization form may administer medication or treatment, but only
in the presence of a designated school employee, with the exception of diabetes
care covered under Policy 5336.
Additionally, students may administer medication or treatment to
themselves, if authorized in writing by their parents and a licensed health
professional authorized to prescribe drugs, but only in the presence of a
designated school employee with the exception of students authorized to
attend to their diabetes care and management pursuant to Policy 5336.
However, students shall be permitted to carry and use, as
necessary, an asthma inhaler, provided the student has prior written permission
from his/her parent and physician and has submitted Form 5330 F2 – Request for
Student to Carry and Administer Own Prescription Medication by Inhaler, to the principal and any
school nurse assigned to the building.
Additionally, students shall be permitted to carry and use, as
necessary, an epinephrine autoinjector to treat anaphylaxis, provided the
student has prior written approval from the prescriber of the medication and
his/her parent/guardian, if the student is a minor, and has submitted written
approval (see Form 5330A E F1 – Allergy and Anaphylaxis Emergency Orders and Care
to the principal and any school nurse assigned to the building. The
parent/guardian or the student shall provide a back-up dose of the medication
to the principal or school nurse. This permission shall extend to any
activity, event, or program sponsored by the school or in which the school
participates. In the event epinephrine is administered by the student or
a school employee at school or at any of the covered events, a school employee
shall immediately request assistance from an emergency medical service provider
(911). Students with diabetes authorized to attend to their diabetes care
and management may do so in accordance with Policy 5336.
Students shall be permitted to possess and
self-administer over-the counter topical sunscreen products while on school
property or at a school-sponsored events.
With the exception of diabetes care covered under Policy 5336, only employees of the
Board who are licensed health professionals or who have completed a drug
administration training program conducted by a licensed health
professional and are designated by the Board, may administer medications to students in school.
Provided staff have completed the requisite
training, the following staff are authorized to administer medication and
treatment to students:
- school nurse
- building secretary
- others as designated by
student's IEP and/or 504 plan
No employee will be required to administer a
drug to a student if the employee objects, on the basis of religious convictions,
to administering the drug.
With the exception of diabetes care covered
under Policy 5336, the Board shall permit the administration by a licensed
nurse or other authorized staff member of any medication requiring injection or
the insertion of a device into the body when both the medication and the
procedure are prescribed by a licensed health professional authorized to
prescribe drugs and the nurse/staff member has completed any and all necessary
Students who may require administration of an
emergency medication may have such medication in their possession upon written
authorization of their parent(s) and prescriber or, such medication, upon being
identified as aforenoted, may be stored in the school clinic and administered
in accord with this policy and Policy 5336.
All dental disease prevention programs,
sponsored by the Ohio Department of Health and administered by school
employees, parents, volunteers, employees of local health districts, or
employees of the Ohio Department of Health, which utilize prescription drugs
for the prevention of dental disease and which are conducted in accordance with
the rules and regulations of the Ohio Department of Health are exempt from all
requirements of this policy.
The Superintendent shall prepare administrative
guidelines, as needed, to address the proper implementation of this policy.
(End of Policy 5330)
Ohio Law requires each student to demonstrate compliance of
immunizations requirements via medical documentation. Please
provide a record to the clinic by the 14th day from the first day of
attendance. If no immunization record was provided when the student registered,
a record must be submitted to the school showing compliance by the 14th
day of school to avoid exclusion as required by Ohio Law (ORC 3313.671).
*NOTE: The clinic staff will review all student immunization
records for compliance with Ohio law. The number of required immunizations for
each child may vary depending on the child’s grade, child’s age, route of
administration, manufacturer’s brand of vaccine, and the child’s disease and
health history. The school nurse or
clinic aide will contact you if additional vaccines are required.
Please contact the building school nurse, your child’s
healthcare provider or the Ohio Department of Health Immunization Program at
(800) 282-0564 if you have questions or concerns about your immunizations.
IMMUNIZATIONS FOR SCHOOL ATTENDANCE
Diphtheria, Tetanus, Pertussis
Four (4) or more
doses of DTaP or DT, or any combination.
If all four doses were given before the 4th birthday, a
fifth (5) dose is required. If the
fourth dose was administered at least six months after the third dose, and on
or after the 4th birthday, a fifth (5) dose is not required.
Four (4) or more
doses of DTaP or DT, or any combination.
Three doses of Td or a combination of Td and Tdap is the minimum
acceptable for children age seven (7) and up.
One (1) dose of Tdap vaccine must
be administered prior to entry.
Three (3) or
more doses of IPV. The FINAL dose must be administered on or after the 4th
birthday regardless of the number of previous doses. If a combination of OPV and IPV was
received, four (4) doses of either vaccine are required.
Three (3) or more doses of IPV or
OPV. If the third dose of either
series was received prior to the fourth birthday, a fourth (4) dose is
required. If a combination of OPV and
IPV was received, four (4) doses of either vaccine are required.
Measles, Mumps, Rubella
Two (2) doses of MMR. Dose 1 must be administered on or after the
first birthday. The second dose must
be administered at least 28 days after dose 1.
Three (3) doses of Hepatitis
B. The second dose must be
administered at least 28 days after the first dose. The third dose must be given at least 16
weeks after the first dose and at least 8 weeks after the second dose. The last dose in the series (third or
fourth dose) must not be administered before age 24 weeks.
(2) doses of varicella vaccine must
be administered prior to entry. Dose 1
must be administered on or after the first birthday. The second dose should be administered at
least three (3) months after dose one (1); however, if the second dose is
administered at least 28 days after first dose, it is considered valid.
One (1) dose of
varicella vaccine must be administered on or after the first birthday.
One (1) dose of
meningococcal (serogroup A, C, W, and Y) vaccine must be administered on or after the 10th birthday and
prior to entry.
Two (2) doses of
meningococcal (serogroup A, C, W, and Y) vaccine must be administered prior
to entry. The 1st dose must be administered on or after the 10th birthday.
Tuberculosis (TB) Requirements
All new students to the district who have spent more than 30 consecutive days in a TB endemic region within the
past five years or who were born in a TB endemic region must also present
evidence of a negative Tuberculin
(TB) test before they can attend school. The TB test must have been completed
within the past year in the United States. Current enrolled students who spend
30 or more consecutive days in a TB endemic region will also be required to
have a negative Tuberculin (TB) test before returning to school.
The Dublin City Schools Board of
Education recognizes that staff/students incur some risk of infection and
illness each time they are exposed to blood or other potentially infectious
materials. While the risk to
staff/students of exposure to body fluids due to casual contact with
individuals in the school environment is extremely low, the Board regards any
such risk as serious.
The school district seeks to
provide a safe educational environment for students and has taken appropriate
measures to protect those students who may be exposed to bloodborne pathogens
in the school environment and/or during their participation in school-related
activities. The staff is taught to
assume that all body fluids are potentially infectious and to follow standard
precautions to reduce risks and minimize and/or prevent the potential for
A district Exposure Control Plan
is in place for staff to eliminate or reduce the risk of student and staff
exposure to bloodborne pathogens. A
bloodborne pathogen is a pathogenic microorganism that is present in human
blood and can cause disease in humans.
These microorganisms include, but are not limited to, Hepatitis B and C
Viruses (HBV and HBC) and Human Immunodeficiency Virus (HIV).
Whenever a student has contact
with blood or other potentially infectious material, the child must immediately
notify the nurse/clinic aide. Staff will
assist your child in cleansing the exposed area. The parent/guardian of a student who is
exposed will be contacted regarding the exposure and encouraged to consult with
the student’s physician concerning any necessary post-exposure testing or
As required by Federal law, parent/guardian
will be requested to have their child’s blood tested for HIV and HBV when a staff
member has been exposed to their blood.
Any testing is subject to laws protecting confidentiality.
Student Education Technology Acceptable Use
and Safety Policy (Policy 7540.03)
check the website, www.dublinschools.net, for any possible revisions to this policy made during the
Technology has fundamentally
altered the ways in which information is accessed, communicated, and
transferred in society. As a result,
educators are continually adapting their means and methods of instruction, and
the way they approach student learning, to incorporate the vast, diverse, and
unique resources available through the Internet. The Board provides Education Technology so
that students can acquire the skills and knowledge to learn effectively and
live productively in a digital world.
The Board of Education provides students with access to the Internet for
limited educational purposes only and utilizes online educational services to
enhance the instruction delivered to its students. The District’s Internet system does not serve
as a public access service or a public forum, and the Board imposes reasonable
restrictions on its use consistent with its limited educational purpose.
This and its related
administrative guidelines and the Student Code of Conduct govern students’ use
of the District’s personal communication devices (that is, according to Policy
5136, computers, laptops, tablets, e-readers, cellular/mobile telephones,
smartphones, and any other web-enabled device), network, and Internet
connection and online educational services (“Education Technology” or
This policy and its related
administrative guidelines and the Student Code of Conduct also govern students’
use of their personal communication
devices (that is, according to Policy 5136, computers, laptops, tablets,
e-readers, cellular/mobile telephones, smartphones, and any other web-enabled
device), when connected to the District’s network, the District’s Internet
connection, and online educational services (“Education Technology” or
The due process rights of all
users will be respected in the event there is a suspicion of inappropriate use
of the Education Technology. Users have
no right or expectation to privacy when using the Ed-Tech (including, but not
limited to, privacy in the content of their personal files, e-mails, and
records of their online activity while on the network and Internet).
First, and foremost, the Board may
not be able to technologically limit access, through its Education Technology,
to only those services and resources that have been authorized for the purpose
of instruction, study and research related to the curriculum. Unlike in the past when educators and
community members had the opportunity to review and screen materials to assess
their appropriateness for supporting and enriching the curriculum according to
adopted guidelines and reasonable selection criteria (taking into account the
varied instructional needs, learning styles, abilities, and developmental
levels of the students who would be exposed to them), access to the Internet,
because it serves as a gateway to any publicly available file server in the
world, opens classrooms and students to
electronic information resources that may not have been screened by educators
for use by students of various ages.
Pursuant to Federal law, the Board
has implemented technology protection measures, which protect against (e.g.,
filter or block) access to visual displays/depictions/materials that are
obscene, constitute child pornography, and/or are harmful to minors, as defined
by the Children’s Internet Protection Act.
At the discretion of the Board or the Superintendent, the technology
protection measures may be configured to protect against access to other
material considered inappropriate for students to access. The Board also utilizes software and/or
hardware to monitor online activity of students to restrict access to child
pornography and other material that is obscene, objectionable, inappropriate
and/or harmful to minors. The technology
protection measures may not be disabled at any time that students may be using
the Education Technology, if such disabling will cease to protect against
access to materials that are prohibited under the Children’s Internet
Protection Act. Any student who attempts
to disable the technology protection measures will be subject to discipline.
The Superintendent or Chief
Academic Officer may temporarily or permanently unblock access to websites or
online educational services containing appropriate material, if access to such
sites has been inappropriately blocked by the technology protection
measures. The determination of whether
material is appropriate or inappropriate shall be based on the content of the
material and the intended use of the material, not on the protection actions of
the technology protection measures.
Parents are advised that a
determined user may be able to gain access to services and/or resources on the
Internet that the Board has not authorized for educational purposes. In fact, it is impossible to guarantee
students will not gain access through the Internet to information and
communications that they and/or their parents may find inappropriate,
offensive, objectionable or controversial.
Parents of minors are responsible for setting and conveying the
standards that their children should follow when using the Internet.
Pursuant to Federal law, students
shall receive education about the following:
safety and security while using
e-mail, chat rooms, social media, and other forms of direct electronic
the dangers inherent with the
online disclosure of personally identifiable information
the consequences of unauthorized
access (e.g., "hacking", "harvesting", "digital
piracy", etc.), cyberbullying and other unlawful or inappropriate
activities by students online, and
unauthorized disclosure, use,
and dissemination of personal information regarding minors
Staff members shall provide
instruction for their students regarding the appropriate use of technology and
online safety and security as specified above.
Furthermore, staff members will monitor the online activities of
students while at school.
Monitoring may include, but is not
necessarily limited to, visual observations of online activities during class
sessions; or use of specific monitoring tools to review browser history and
network, server, and computer logs.
Building principals are responsible
for providing training so that Internet users under their supervision are
knowledgeable about this policy and its accompanying guidelines. The Board expects that staff members will
provide guidance and instruction to students in the appropriate use of the
Education Technology. Such training
shall include, but not be limited to, education concerning appropriate online
behavior, including interacting with other individuals on social networking
websites and in chat rooms and cyberbullying awareness and response. All Internet users (and their parents if they
are minors) are required to sign a written agreement to abide by the terms and
conditions of this policy and its accompanying guidelines.
Students will be assigned a school
email account that they are required to utilize for all school-related
electronic communications, including those to staff members and individuals
and/or organizations outside the District with whom they are communicating for
school-related projects and assignments.
Further, as directed and authorized by their teachers, they shall use
their school-assigned email account when signing-up/registering for access to
various online educational services, including mobile applications/apps that
will be utilized by the student for educational purposes.
Students and staff members are
responsible for good behavior on the Board's computers/network and the Internet
just as they are in classrooms, school hallways, and other school premises and
school sponsored events. Communications
on the Internet are often public in nature.
General school rules for behavior and communication apply. The Board does not sanction any use of the
Education Technology that is not authorized by or conducted strictly in
compliance with this policy and its accompanying guidelines.
Users who disregard this policy
and its accompanying guidelines may have their use privileges suspended or
revoked, and disciplinary action taken against them. Users of the Board's Education Technology are
personally responsible and liable, both civilly and criminally, for uses of the
Ed-Tech not authorized by this Board policy and its accompanying guidelines.
The Board designates the
Superintendent and Chief Academic Officer as the administrators responsible for
initiating, implementing, and enforcing this policy and its accompanying
guidelines as they apply to students’ use of the District’s Education
(End of Policy 7540.03)
check the website, www.dublinschools.net, for any possible revisions to this policy made during the
Throughout the history of our nation, the
concept of people of many and varied cultures and backgrounds living and working
together to build a better America has been a symbol of pride and hope. The pluralism of cultures has been an
essential ingredient in the development of our society and is reflected in the
public schools. Historically, the school
curriculum reflected most strongly the culture of the majority. However, to
help students understand themselves and others, to appreciate and value
strengths, weaknesses, likenesses, and differences in all people, the school
curriculum and all instructional materials should reflect an inclusionary
The concept of pluralism has been
traditionally described by the use of a term called “multicultural
education.” The Dublin City Board of
Education believes that the idea of pluralism is larger and more encompassing than
multicultural education, and should be expanded to focus on an inclusionary
philosophy of education.
Inclusion is a philosophy whereby our
district staff should promote equity and access for all students regardless of
race, color, religion, ancestry, ethnicity, national origin, gender,
disability, economic status, and/or learning styles.
The Dublin City Schools Board of
Education believes and declares that:
Education is of vital importance to the process of:
o The personal development of all students and
o The achievement of harmony within our community;
o The stability and success of our nation.
specific content throughout the Dublin City Schools’ curriculum will promote
acceptance, understanding, cooperation, and appreciation of diverse groups of
people. It challenges and rejects all
forms of illegal discrimination in schools and society and accepts and affirms
the pluralism (ethnic, racial, linguistic, religious, economic, and gender)
that students, their communities, and teachers represent.
teachers, and other support staff should receive professional development
training, which will enable them to foster understanding, acceptance, and
positive relations among people of different backgrounds.
A philosophy of education that supports
inclusionary practices can only be developed through a total school and
community commitment toward providing students with educational experiences
that will prepare them for leadership in the 21st century.
(End of Policy 2211)
Student Code of Conduct
Rights and Responsibilities
The rules and procedures of the school
are designed to allow each student to obtain a safe, orderly and appropriate
education. Students can expect their
rights to freedom of expression and association and to fair treatment as long
as they respect those rights for their fellow students and the staff. Students are expected to follow teacher
directions and obey all school rules.
Disciplinary procedures are designed to ensure due process (a fair
hearing) before a student is removed because of his or her behavior.
Parents have the right to know how their
child is succeeding in school and will be provided information on a regular
basis, and as needed, when concerns arise.
Many times it will be the responsibility of the student to deliver that
information. Parents are encouraged to build a two-way link with their
student’s teachers and support staff by informing the staff of suggestions or
concerns that may help their child better accomplish his or her educational
The staff expects students to arrive at
school prepared to learn. It is the
student’s responsibility to arrive on time and be prepared to participate in
the educational program. If, for some
reason, this is not possible, the student should seek help from the school
counselor or principal.
A violation of any rule may result in
disciplinary action including assigned work; promotion or retention or credit
penalties; detention; loss of privileges; written notice to or conference with
parents; compensatory payment of damages; out-of-school suspension; in-school
monitoring program; expulsion; emergency removal; or referral to Franklin
County Children’s Services and/or Juvenile Court and other appropriate
A student shall not, in any way, aid or
abet another student in violating the rules of conduct. Students behaving in this manner will be
disciplined according to the severity and circumstances surrounding the
rule being violated. If the disciplinary
action includes an out-of-school suspension, a student is eligible to earn
credit for the work missed while on a
suspension. When disciplinary action
takes place, all adopted Board of Education due process procedures will be
The following behavioral infractions may
lead to disciplinary action:
Rule 1. Narcotics, alcoholic beverages, drugs, drug
paraphernalia, counterfeit controlled substances, or mood altering chemicals of
any kind: A
student shall not buy, sell, attempt to sell, supply, apply, possess, use,
transmit, conceal, be under the influence of the aforementioned items, assist
and/or facilitate in the sale of the aforementioned items, or otherwise violate
regulations “counterfeit controlled substances” or “Substance Misuse.”
“Possession” includes, without
limitation, retention on the student person or in purses, wallets, lockers,
desks, or automobiles parked on school property.
“Under the Influence” is defined as
manifesting signs of chemical misuse, such as restlessness, staggering, odor of
chemicals, memory loss, abusive language or behavior, falling asleep in class,
or any other behavior not normal for the particular student.
“Mood Altering Chemical” includes,
without limitation, narcotics, depressants, stimulants, hallucinogens,
counterfeit controlled substances, marijuana, alcohol, and prescription drugs,
non prescription medications which are taken for unauthorized or abusive
purposes or in doses above the recommended dosage on the packaging, unless
authorized by a medical prescription from a licensed physician and kept in the
original container, which shall state the student’s name and the directions for
“Instrument or paraphernalia” shall
include, but not be limited to, equipment or apparatus designed or used for the
purpose of measuring, packaging, distributing, or facilitating the use of
drugs, pipes, roach clips, syringes and hypodermic needles, cocaine spoons,
rolling papers, and drug kits.
The principal may arrange for a test for
blood-alcohol to be conducted on a student whenever she or he has
individualized reasonable suspicion to believe that a student has consumed an
alcoholic beverage. The student will be
taken to a private administrative or instructional area on school property with
at least one other member of the teaching or administrative staff present as a
witness to the test. The purpose of the
test is to determine whether or not the student has consumed an alcoholic
beverage. The amount of consumption is
not relevant, except where the student may need medical attention.
Rule 2. Disruption to School:
A student shall not by use of violence, force,
coercion, threat, noise, passive resistance, false alarm (including fire and
bomb threats), or other disorderly conduct cause or attempt to cause material
disruption or obstruction to the normal school operations.
Rule 3. Damage to School Property:
A student shall not willfully or maliciously
damage or attempt to damage any school property. This will include buildings, equipment, lockers,
signs posted in a building and vehicles. Parent(s), guardian(s), or
custodian(s) will be held financially responsible for any property damage by
their child under Ohio Revised Code 3109.09 and 2307.70.
Rule 4. Damage to Private Property: A student shall not
damage or attempt to damage private property of another. Parents, guardians or custodians will be held
financially responsible for any property damage by their child under Ohio
Revised Code 3109.09 and 2307.70.
Rule 5. Assault and Fighting: A student shall not
knowingly act or behave in such a way as could cause, attempt or threaten
physical injury to other students, any school employee, or other persons.
Rule 6. Manifest Disrespect: A student shall not
demonstrate manifest disrespect toward any other individual. Actions may include verbal or nonverbal
disrespect, psychological or material abuse.
Rule 7. Dangerous Weapons and Instruments: A student shall not
possess, handle, transmit, or conceal any weapon, dangerous instrument,
explosive device, counterfeit weapon, electronic weapon, chemical/irritants
or other hazardous agents, or object which a reasonable person might consider,
under the circumstances, capable of harming a person or property, nor shall a
student make a bomb threat against school property or a school event (see
Weapons in the Schools).
Rule 8. Theft or Possessing Stolen Property: Students shall respect
the personal ownership rights of others.
Principals may exercise their prerogative of reporting thefts, attempted
thefts, or possession of stolen property without making an attempt to return
same to local police.
Rule 9. Threatening a Person: Students shall not
threaten another person. Threatening
behavior consists of any words or deeds that intimidate or cause fear concerning
a person’s physical well being.
Rule 10. Libel or Slander: No student shall
commit libel or slander. Libel is defamation expressed by print, writing,
pictures or signs, while slander is defamation by speaking.
Rule 11. Cheating:
A student shall not engage in academic
misconduct, including cheating or plagiarism.
Students in violation of this policy will receive a zero for the work in
question in addition to other disciplinary procedures that may be imposed.
Rule 12. Felony, Misdemeanor, and Violation of
student shall not commit any act not listed herein as a violation of the Code
of Conduct that constitutes a felony, misdemeanor, or violation of an
Rule 13. Repeated or Flagrant Violations of Code
of Conduct: Such
violations shall be dealt with in accordance with the Code of Conduct.
Rule 14. Hazing:
A student shall not haze (harass by exacting
unnecessary or disagreeable work, ridicule, or playing abusive or humiliating
tricks by way of initiation) another student, a school employee or persons that
are guests of the school or persons conducting business for the school or
otherwise violate the anti-hazing policy.
Rule 15. Use of Obscene Language, Gestures, and
Inappropriate Materials: A
student shall not use obscene or vulgar language, gestures, signs or possess
Rule 16. Truancy:
Truancy is an unexcused absence from school or
class for any part of the school day. Students shall abide by the attendance
laws of the State of Ohio and the Dublin City School District’s Attendance
Policy unless excused by the building principal.
Rule 17. Tardiness: Students shall arrive
at school and for each of their assigned classes at the properly scheduled time
and shall not violate the attendance regulations, attendance policy, class
truancy, class tardiness, or tardiness to school.
Rule 18. Tobacco and Similar Substances: Students shall not
possess, buy, sell, distribute, smoke, burn, or otherwise use any substance
containing tobacco or a cigarette or cigar containing clove or any other
substance, including look-alike devices.
Rule 19. Forgery and Falsification: A student shall not
falsely represent or attempt to falsely represent any information given to
school officials or pertinent to school activities or use the name or identity
of another person.
Rule 20. Conduct on Buses: A student shall not
violate bus regulations.
Rule 21. Public Display of Affection: A student shall not
engage in inappropriate public displays of affection.
Rule 22. Dress:
A student shall not violate the dress code.
Rule 23. Gambling:
A student shall not engage in any form of
Rule 24. Insubordination: A student shall not be
insubordinate or fail to comply with the reasonable directions of members of
the school staff.
Rule 25. Harassment: A student shall not
harass, intimidate, disparage, incite, provoke, stalk or threaten any
individual on school premises or otherwise disrupt the school environment. For this purpose, harassment or intimidation
includes: slurs; profanity; written information; denigrating remarks or
actions; obscene gestures; the wearing or display of insignia, signs, buttons,
clothing, or apparel; or other verbal or physical conduct including, but not
limited to, those based on race, color, national origin, ancestry, citizenship,
religion, handicap, age or sex that have the purpose or the effect of (1)
causing or intending to cause any other student or school employee to be
reasonably placed in fear of his or her personal safety; (2) causing or intending
to cause an intimidating, hostile, or offensive educational environment or (3)
causing or intending to cause material disruption of the educational process;
(4) unreasonably interfering with a student’s curricular, co-curricular or
extracurricular performance; or (5) otherwise unreasonably having an impact
upon a student’s educational opportunities (see Harassment).
Rule 26. General Misconduct: The Code of Conduct
shall apply to conduct not specifically set forth herein which substantially
and materially disrupts or interferes with the good order, discipline,
operation, academic or educational process taking place in the school.
Rule 27. Violation of Technology Policies: A student shall not
violate the technology policies.
Rule 28. Unauthorized Use of Fire/Possession of
Fire Starting Device: A
student shall not be in possession of matches, lighters, etc. while on school
Rule 29. Loitering, Trespassing, or Unauthorized
shall not be willfully present in a school building, locker room, restricted
area of the school building or any part of the school grounds at an
unauthorized time or without specific permission from a staff member. Students shall not attempt to enter a locker,
classroom, closed and/or restricted area without proper authorization.
of the Student Code of Conduct
conduct codes apply to all school premises, to all phases of school operations,
including but not limited to curricular and extracurricular activities, while
being transported on a school bus or authorized transportation and at any
school-sponsored activity, and to any other circumstance such that the conduct
in question has an effect of disrupting school operations or otherwise
depriving any student of educational interests or opportunities. Furthermore, students
may be disciplined for misconduct that occurs off of property owned or
controlled by the district or school but that is connected to activities or
incidents that have occurred on property owned or controlled by that district
or school and for misconduct regardless of where it occurs that is directed at
a district or school official or employee, or the property of such official or
The Board of Education prohibits students
from bringing to school, possessing, storing, making, or using a weapon,
including a concealed weapon, in a school safety zone and any setting that is
under the control and supervision of the Board for the purpose of school
activities approved and authorized by the Board including, but not limited to,
property leased, owned, or contracted for by the Board, a school-sponsored
event, or in a Board-owned vehicle. The
Board also prohibits the making of a bomb threat against any school property or
The term “weapon” means any object which,
in the manner in which it is used, is intended to be used, or is represented,
is capable of inflicting serious bodily harm or property damage, as well as
endangering the health and safety of persons.
Weapons include, but are not limited to, firearms, or air and
gas-powered guns (whether loaded or unloaded), knives, razors, clubs, electric
weapons (Taser and/or stun gun), metallic knuckles,
martial arts weapons, ammunition, chemical irritants and other hazardous
agents, explosives or any object indistinguishable from the above or that is
held forth as a weapon. “Bomb threat”
means to make a false report or indication of the, incendiary, or other device
capable of causing property destruction or human injury. Policy exceptions include:
the control of law enforcement or school security personnel, or under the
control of others in strictly controlled cases specifically authorized in
writing by the Board;
pre-approved by school administrators as part of a class or individual
presentation under adult supervision, if used for the purpose and in the manner
approved in appropriate settings or relevant sporting events. This exception does not apply to working
firearms, ammunition or ordinance. It
does apply to items indistinguishable from weapons, such as starter pistols,
theatrical props and some sport equipment.
Before bringing any item to school or to
an event that might violate this policy, students are strongly encouraged to
ask a school administrator to rule on whether or not the item is covered by
this policy. Therefore, any item brought
or possessed that was not cleared with administration may be judged under this
policy under a broad definition of “weapon,” based on the administration’s
commitment to student and staff safety.
Students shall report any information
concerning weapons and/or threats of violence by students, staff members, or
visitors to the building principal.
Failure to report such information may subject the student to
This policy shall be implemented through
the Code of Conduct/Student Discipline Code, Policy 5610, and Policy 5610.01,
and through administrative guidelines.
The Superintendent is authorized to
establish instructional programs on the weapons and the requirement that
students immediately report knowledge of weapons and threats of violence by students
and/or staff to the building principal.
Failure to report such knowledge may subject the student to discipline.
The Superintendent will refer any student who
violates this policy to the student’s parents or guardians and may refer the
student to the criminal justice or juvenile delinquency system. The student may also be subject to
disciplinary action, up to and including expulsion. In the case of a violation
involving firearms brought to or possessed in school, federal and Ohio law
makes a referral for 1-year mandatory expulsion. Additionally, under federal law, bringing a
firearm to school makes referral to law enforcement mandatory.
Search and Seizure
of a student and his or her possessions may be conducted at any time the
student is under the jurisdiction of the Board of Education if there is
reasonable suspicion that the student is in violation of law or school rules. A
search may also be conducted to protect the safety of others.
Removal of Students
If a student’s presence poses a
continuous danger to persons or property or an ongoing threat of disrupting the
academic process, then the Superintendent, Principal or Assistant Principal may
remove the student from curricular or extracurricular activities or from the
A teacher may remove the student
from curricular or extracurricular activities under his/her supervision. If a teacher makes an emergency removal,
reasons will be submitted to the Principal, in writing, as soon after the
removal as is practicable.
In all cases of normal
disciplinary procedures where a student is removed from a curricular or
extracurricular activity for a period of less than twenty-four (24) hours and
is not subject to suspension or expulsion, the requirements of notice and a
hearing do not apply.
If the emergency removal exceeds
twenty-four (24) hours, then a due process hearing shall be held. Written notice of the hearing and the reason
for removal in any intended disciplinary action of suspension or expulsion
shall be given to the student as soon as is practicable prior to the
hearing. The hearing shall be held in
accordance with suspension or expulsion provisions, whichever is applicable,
except that the hearing shall be held within seventy-two (72) hours after the
removal is ordered.
The person who ordered or
requested the removal will be present at the hearing. If the Superintendent or Principal reinstates
a student to the hearing for emergency removal, the teacher shall, upon
request, be given the reasons for the reinstatement in writing. A teacher cannot refuse reinstatement of a
Under the condition of an
emergency removal, a student can be restricted from attending class until the
matter of the student’s misconduct is disposed of either by reinstatement,
suspension, expulsion or other disciplinary action.
where it is alleged that federal, state or local laws have been violated, the
Principal will, to the extent permitted by law, refer the matter to the proper
authorities in addition to imposing school disciplinary measures.
The use of
Professional staff members and support
staff determined appropriate by the Superintendent are permitted to physically
restrain and/or seclude a student, but only when there is immediate risk of
physical harm to the student and/or others, there is no other safe and
effective intervention possible, and the physical restraint or seclusion is
used in a manner that is age and developmentally appropriate and protects the
safety of all children and adults at school. All restraint and seclusion shall
only be done in accordance with Board Policy, which is based on the standards
adopted by the State Board of Education regarding the use of student restraint
Students with Disabilities
Students with disabilities will be entitled to the
rights and procedures afforded by the Individuals with Disabilities Education
Improvement Act (IDEIA) and the Americans with Disabilities Act (ADA), or
Section 504 of the Rehabilitation Act of 1973.
Guidelines for Riding Dublin City Schools Buses
All rules listed below are taken from the
bus regulations developed by the Ohio Department of Education in cooperation
with the National Highway Traffic Safety Administration. We believe these rules will help ensure a
safe and orderly environment on each bus for all students.
Students riding Dublin City Schools buses
Always obey and cooperate
with the bus driver promptly and respectfully.
Observe the Dublin City
Schools Student Code of Conduct on the bus.
Turn in a completed medical
emergency card to the bus driver within three (3) days after receiving it.
Arrive at the bus stop 5 to
10 minutes before the bus is scheduled to arrive. Buses are on a time schedule and will not
return for late students before or after school.
Not behave at the bus stop
in a manner, which may threaten life, limb or property of any individual. When getting on or off the bus, students must
cross the street or highway only when the driver has signaled that the way is
clear. Students must remain visible to
the driver at all times.
Wait for the bus to come to
a complete stop and the door to open before leaving the Designated Place of
Safety to get on the bus or before getting up from a seat to get off the
Go directly to an available
or assigned seat - do not stand.
Students may not change seats without the driver’s permission.
Remain seated, keeping
aisles and exits clear at all times.
Not put any part of the
body out of a bus window. Please do not
open or close the windows on the bus without the driver’s permission.
10. Talk quietly at all times.
At railroad crossings there is to be no talking.
11. Not use profane language.
12. Not eat, drink, spit, or litter on the bus.
13. Not throw or pass objects on, from or into the bus.
14. Carry on the bus only objects that can be held in their
15. Not bring animals, dangerous materials, or objects onto the
16. Not damage the bus in any way. If you damage the bus, you will be
responsible to pay to have the bus repaired.
Report to the driver any damage you find.
17. Ride their regularly assigned bus and leave or board the bus
at locations, which they have been assigned unless each student has parental
and administrative authorization to do otherwise.
18. Not use electronic equipment, such as radios, CD players,
cell phones, etc., unless permitted to do so by the bus driver. In no case will the use of any electronic
device be permitted that creates a distraction for the bus driver.
Dublin City Schools Bus
Discipline Referral Procedure
As stated in Rule 20 of the Code of
Conduct, “A student shall not violate bus regulations.” There is a Bus Discipline Referral Procedure
in place, which includes a variety of interventions and documentation by the bus
driver. Normally, interventions include
driver-to-student and driver-to-parent contact; if there is no resolution, the
Discipline Referral Report is handed over to the building principal.
Penalties for Infractions
A student who misbehaves on the
bus shall be disciplined in accordance with the Student Discipline Code and may
lose the privilege of riding on the bus. The following are the
steps that will be followed in the case of repeated behavior infractions. Steps
may be skipped depending on the severity of the incident.
Interventions - Driver to student, Driver to
Bus Discipline Referral - Warning from Administration
Bus Discipline Referral - Administrative Intervention
Bus Discipline Referral - 3-day bus suspension
Bus Discipline Referral - 5-day bus suspension
Bus Discipline Referral - 10-day bus suspension
than 5 Referrals - Repeat 10-day bus suspension,
possible recommendation to
for permanent removal from the bus
A signed waiver is required if there are any
adjustments in the normal pick up or drop-off location of a student. A temporary change may be requested in
writing and sent directly to the school at least two days in advance. A long-term adjustment requires a
Transportation Form with a minimum 2-week notice. Requested changes are
contingent upon availability of space on the bus.
on School Buses
The Board of Education has
installed video cameras on school buses to monitor student behavior. If a student misbehaves on a bus and his/her
actions have been recorded on video, the tape will be submitted to the Principal
and may be used as evidence of misbehavior.
Bullying and Other Forms of Aggressive Behavior (AG
check the website, www.dublinschools.net, for any possible revisions to this administrative
guideline made during the school year.]
Definitions of Terms:
Intimidation, or Bullying" means any intentional written, verbal, graphic,
electronic, or physical act that a student or group of students exhibited
toward another particular student more than once and the behavior both:
mental or physical harm to the other student; and
sufficiently severe, persistent, or pervasive that it creates an
abusive educational environment for the other student.
Intimidating, or Bullying" also means cyberbullying through electronically
transmitted acts i.e., Internet, cell phone, personal digital assistance (PDA),
or wireless hand-held device that a student has exhibited toward another
particular student more than once and the behavior both:
mental or physical harm to the other student/school personnel; and
sufficiently severe, persistent, or pervasive that it creates an
abusive educational environment for the other student.
or Bullying" also includes violence within a dating relationship.
In evaluating whether conduct
constitutes harassment, intimidation, or bullying, special attention should be
paid to the words chosen or the actions taken, whether such conduct occurred in
front of others or was communicated to others, how the perpetrator interacted
with the victim, and the motivation, either admitted or appropriately inferred.
A school-sponsored activity shall
mean any activity conducted on or off school property (including school buses
and other school-related vehicles) that is sponsored, recognized, or authorized
by the Board of Education.
"Electronic act" means an
act committed through the use of a cellular telephone, computer, pager,
personal communication device, or other electronic communication device.
Types of Conduct
Harassment, intimidation, or
bullying can include many different behaviors including overt intent to
ridicule, humiliate, or intimidate another student. Examples of conduct that
could constitute prohibited behaviors include:
physical violence and/or attacks;
threats, taunts, and intimidation
through words and/or gestures;
extortion, damage, or stealing of
money and/or possessions;
exclusion from the peer group or
repetitive and hostile behavior
with the intent to harm others through the use of information and
communication technologies and other web-based/on-line sites (also known as
such as the following:
posting slurs on web sites where
students congregate or on web logs (personal on-line
journals or diaries);
sending abusive or threatening
using camera phones to take
embarrassing photographs of students and posting them
on-line/or otherwise distributing
using web sites to circulate
gossip and rumors to other students; and,
excluding others from an on-line
group by falsely reporting them for inappropriate
language to Internet Service
violence within a dating
The following procedures shall be
used for reporting, investigating, and resolving complaints of aggressive
behavior and/or bullying.
Building principals, assistant
principals, and the Superintendent have the responsibility for conducting
investigations concerning claims of aggressive behavior and/or bullying. The
investigator(s) shall be a neutral party having had no involvement in the
Any student, employee or third
party who has knowledge of conduct in violation of Policy 5517.01 or feels s/he
has been a victim of aggressive behavior and/or bullying in violation of Policy
5517.01 is encouraged to immediately report his/her concerns.
Teachers and other school staff,
who witness acts of harassment, intimidation, or bullying, as defined above,
shall promptly notify the building principal and/or his/her designee of the
event observed, and shall promptly file a written incident report concerning
the events witnessed. Teachers and other school staff who receive student or
parent reports of suspected harassment, intimidation, and bullying shall
promptly notify the building principal and/or his/her designee of such
report(s). If the report is a formal, written complaint, such complaint shall
be forwarded promptly (no later than the next school day) to the building
principal or his/her designee. If the report is an informal complaint by a
student that is received by a teacher or other professional employee, s/he
shall prepare a written report of the informal complaint which shall be
promptly forwarded (no later than the next school day) to the building
principal or his/her designee.
In addition to addressing both
informal and formal complaints, school personnel are encouraged to address the
issue of harassment, intimidation, or bullying in other interactions with
students. School personnel may find opportunities to educate students about
harassment, intimidation, and bullying and help eliminate such prohibited
behaviors through class discussions, counseling, and reinforcement of socially
appropriate behavior. School personnel should intervene promptly whenever they
observe student conduct that has the purpose or effect of ridiculing,
humiliating, or intimidating another student even if such conduct does not meet
the formal definition of "harassment, intimidation, or bullying."
All complaints will be promptly
investigated in accordance with the following procedures:
Any complaints, allegations, or
rumors of aggressive behavior and/or bullying shall be presented
to the building principal or
assistant principal or the Superintendent. Students may also report their
concerns to teachers or counselors who will be responsible for notifying the
administrator or Board of
Education official. Complaints against the building principal shall be
filed with the Superintendent.
Complaints against the Superintendent shall be filed with the Board
President. Information may be initially presented anonymously. All such
information will be reduced
to writing and should include the
specific nature of the offense (e.g., the person(s) involved, number
of times and places of the
alleged conduct, the target of the suspected aggressive behavior and/or
bullying, and the names of any
potential witnesses). If the person filing the formal complaint is
an adult, s/he must sign the
charge affirming its veracity. If the person filing the formal complaint
is a minor, s/he may either sign
the charge or affirm its veracity before two (2) administrators.
The administrator/Board official
receiving the complaint shall promptly investigate. Parents will be notified
of the nature of any complaint involving their student. The
administrator/Board official will arrange such meetings as may be necessary
with all concerned parties within five (5) work days after receipt of the
information or complaint. The parties will have an opportunity to submit
a list of witnesses. All findings
related to the complaint will be reduced to writing. The administrator/Board
official conducting the investigation shall notify the complainant and
parents as appropriate when the investigation is concluded and a decision
regarding disciplinary action, as
warranted, is determined.
A copy of the notification letter
or the date and details of notification to the complainant, together
with any other documentation
related to the incident, including disciplinary action taken or
recommended, shall be forwarded
to the Superintendent.
If the complainant is not
satisfied with the decision at Step II, s/he may submit a written appeal to
the Superintendent or designee.
Such appeal must be filed within ten (10) work days after receipt
of the Step II decision. The
Superintendent or designee will arrange such meetings with the
complainant and other affected
parties as deemed necessary to review and discuss the appeal.
The Superintendent or designee
shall provide a written decision to the complainant’s appeal
within ten (10) work days of the
appeal being filed.
If the complainant is not
satisfied with the decision at Step III, a written appeal may be filed with
the Board. Such appeal must be
filed within ten (10) work days after receipt of the Step III
decision. The Board shall, within
twenty (20) work days, conduct a hearing at which time the
complainant shall be given an
opportunity to present the complaint. The Board shall provide
a written decision to the
complainant within ten (10) work days following completion of the
Documentation related to the
incident, other than any discipline imposed or remedial action taken, will be
maintained in a file separate from the student’s education records or the
employee’s personnel file.
Publication of the Prohibition
Against Harassment, Intimidation, and Bullying
At least once each year, a written
statement describing the policy and the consequences for violations of the
policy shall be sent to each student’s custodial parent/guardian. The prohibition
against harassment, intimidation, or bullying shall be publicized in student
handbooks and in District publications that set forth comprehensive rules,
procedures and standards of conduct for students. Information regarding the
policy shall be incorporated into employee training materials. The following
statement shall be included:
Harassment, intimidation, or bullying behavior by any student in the
Dublin City School District is strictly prohibited, and such conduct may
result in disciplinary action, including suspension and/or expulsion from
school. "Harassment, intimidation, or bullying", in accordance with
R.C. 3313.666 means any intentional written, verbal, graphic or physical act
including electronically transmitted acts i.e., Internet, cell phone,
personal digital assistant (PDA), or wireless hand-held device, either overt
or covert, by a student or group of students toward other students, including
violence within a dating relationship, with the intent to harass, intimidate,
injure, threaten, ridicule, or humiliate. Such behaviors are prohibited on or
immediately adjacent to school grounds, at any school-sponsored activity, on
school provided transportation, or at any official school bus stop that
a reasonable person under the circumstances should know will have the effect
Causing mental or physical harm to the other students including
placing an individual in reasonable fear of physical harm and/or damaging of
students’ personal property; and,
Is sufficiently severe, persistent, or pervasive that it creates an
intimidating, threatening, or abusive educational environment for the other
Retaliation against any person who
reports, is thought to have reported, files a complaint, or otherwise
participates in an investigation or inquiry related to a complaint of
aggressive behavior and/or bullying is prohibited. Such retaliation shall be
considered a serious violation of Board policy and independent of whether a
complaint is substantiated and may result in disciplinary action. This may
include suspension or up to expulsion for students, up to discharge for
employees, exclusion for parents, guests, volunteers, and contractors, and
removal from any official position and/or a request to resign for Board
members. Individuals may also be referred to law enforcement officials. False
charges shall also be regarded as a serious offense and will result in
disciplinary action or other appropriate sanctions. Suspected retaliation should
be reported in the same manner as aggressive behavior and/or bullying.
Verified acts of harassment,
intimidation, or bullying shall result in an intervention by the building
principal or his/her designee that is intended to provide that the prohibition
against harassment, intimidation, or bullying behavior is enforced, with the
goal that any such prohibited behavior will cease.
Harassment, intimidation, and
bullying behavior can take many forms and can vary dramatically in seriousness
and impact on the targeted individual and other students. Accordingly, there is
no one prescribed response to verified acts of harassment, intimidation, and
bullying. While conduct that rises to the level of "harassment,
intimidation, or bullying," as defined above will generally warrant
disciplinary action against the perpetrator of such prohibited behaviors
whether or to what extent to impose disciplinary action (detention, in and
out-of-school suspension, or expulsion) is a matter for the professional discretion
of the building principal. The following sets forth possible interventions for
building principals to enforce the Board’s prohibition against
"harassment, intimidation, or bullying."
When verified acts of harassment,
intimidation or bullying are identified early and/or when such verified acts do
not reasonably require a disciplinary response, students may be counseled as to
the definition of harassment, intimidation, or bullying, its prohibition, and
their duty to avoid any conduct that could be considered harassing,
intimidating, or bullying.
If a complaint arises out of
conflict between students or groups of students, peer mediation may be
considered. Special care, however, is warranted in referring such cases to peer
mediation. A power imbalance may make the process intimidating for the victim
and therefore inappropriate. The victim’s communication and assertiveness
skills may be low and could be further eroded by fear resulting from past
intimidation and fear of future intimidation. In such cases, the victim should
be given additional support. Alternatively, peer mediation may be deemed
inappropriate to address the concern.
When acts of harassment,
intimidation, and bullying are verified and a disciplinary response is
warranted, students are subject to the full range of disciplinary consequences.
Anonymous complaints that are not otherwise verified, however, shall not be the
basis for disciplinary action.
In and out-of-school suspension may
be imposed only after informing the accused perpetrator of the reasons for the
proposed suspension and giving him/her an opportunity to explain the situation.
Expulsion may be imposed in
accordance with Board policy. This consequence shall be reserved for serious
incidents of harassment, intimidation, or bullying and/or when past
interventions have not been successful in eliminating prohibited behaviors.
If after investigation, acts of
harassment, intimidation, or bullying by a specific student are verified, the
principal shall notify, in writing the custodial parent/guardian of the
perpetrator of that finding. If disciplinary consequences are imposed against
such student, a description of such discipline shall be included in the
If after investigation, acts of
bullying against a specific student are verified, the Principal shall notify in
writing the custodial parent/guardian of the victim of such finding. In
providing such notification, care shall be taken to respect the statutory
privacy rights of the perpetrator of such harassment, intimidation, or
Semiannually, the Superintendent
shall provide the Board President a written summary of all reported incidents
of harassment, intimidation, or bullying and post the summary on the District
In addition to the prompt
investigation of complaints of harassment, intimidation, or bullying and direct
intervention when such prohibited acts are verified, other District actions may
ameliorate any potential problem with harassment, intimidation or bullying in
school or at school-sponsored activities. While no specific action is required
and school needs for such interventions may vary from time-to-time, the
following list of potential intervention strategies shall serve as a resource
for administrators and school personnel:
Respectful responses to
harassment, intimidation or bullying concerns raised by students, parents,
or school personnel.
Planned professional development
programs addressing targeted individuals’ problem, including
what is safe and acceptable
Data collection to document
victim problems to determine the nature and scope of the problem.
Use of peers to help ameliorate
the plight of victims and include them in group activities.
Avoidance of sex-role
stereotyping (e.g., males need to be strong and tough).
Awareness and involvement on the
part of all school personnel and parents with regard to victim
An attitude that promotes
communication, friendship, assertiveness skills and character education.
Modeling by school personnel of
positive, respectful, and supportive behavior toward students.
Creating a school atmosphere of
team spirit and collaboration that promotes appropriate social
behavior by students in support
of others (Ohio School Climate Guidelines).
Employing classroom strategies
that instruct students how to work together in a collaborative and
Form harassment, intimidation,
and bullying task forces, programs, and other initiatives involving
volunteers, parents, law enforcement, and community members.
Intervention Strategies for Protecting Victims
Supervise and discipline
offending students fairly and consistently.
Provide adult supervision during
recess, lunch time, bathroom breaks, and in the hallways during
times of transition.
Maintain contact with parents and
guardians of all involved parties.
Assist the victims to obtain
counseling if assessment indicates that it is needed.
Inform school personnel of the
incident and instruct them to monitor the victim and the offending
party for indications of
harassing, intimidating, and bullying behavior. Personnel are to intervene
when prohibited behaviors are
Check with the victim daily to
verify that there has been no incidents of harassment, intimidation,
bullying, or retaliation from the
offender or other parties.
Orientation sessions for students
shall introduce the elements of this policy and procedure. Students will be
provided with age-appropriate information on the recognition and prevention of
harassment, intimidation, or bullying, including dating violence prevention
education in grades 7-12, written or verbal discussion of the consequences for
violations of Policy 5517.01, and their rights and responsibilities under this
and other District policies, procedures, and rules, at student orientation
sessions and on other appropriate occasions. Parents will be provided with
information about this policy and procedure, as well as information about other
District and school rules and disciplinary policies. This policy and procedure
shall be reproduced in student, staff, volunteer, and parent handbooks.
Information regarding the policy on
harassment, intimidation, and bullying behaviors shall be incorporated into
training materials used with employees and volunteers with direct contact with
students. The in-service education provided to middle and high school employees
shall include training in the prevention of dating violence. Time spent by
school employees in the training, workshops, or courses shall apply toward any
State or District-mandated continuing education requirements.
School personnel members are
encouraged to address the issue of harassment, intimidation, and bullying in
other interaction with students. School personnel may find opportunities to
educate students about bullying and help eliminate bullying behavior through
class discussions, counseling, and reinforcement of socially appropriate
behavior. School personnel should intervene promptly whenever they observe
student conduct that has the purpose or effect of ridiculing, humiliating, or
intimidating another student, even if such conduct does not meet the formal
definition of "harassment, intimidation, or bullying."
Police and Child Protective Services
Allegations of criminal misconduct
and suspected child abuse will be reported to the appropriate law enforcement
agency and/or to Child Protective Services (CPS), according to the prescribed
timelines. The School District shall also investigate for the purpose of
determining whether there has been a violation of District Policy, even if law
enforcement or CPS officials are also investigating. All School District
personnel shall cooperate with investigations by outside agencies.
In addition to, or instead of,
filing a bullying, harassment, or intimidation complaint through this policy, a
complainant may choose to exercise other options, including but not limited to
filing a complaint with outside agencies or filing a private lawsuit. Nothing
prohibits a complainant from seeking redress under other provisions of the
Revised Code or law that may apply. (End of AG 5517.01)
Complaints Relating to Section 504
If a person believes that s/he has been discriminated against
on the basis of his/her disability, the person may utilize the following
complaint procedures as a means of reaching, at the lowest possible
administrative level, a prompt and equitable resolution of the matter.
In accordance with Section 504 of the Rehabilitation Act of
1973 and its implementing regulations ("Section 504"), parents and
students will be notified of their right to file an internal complaint regarding
an alleged violation, misinterpretation, or misapplication of Section 504. In
addition, students and their parents will be notified of their right to file a
complaint with the U.S. Department of Education’s Office for Civil Rights.
Finally, students and parents will be advised of their right to request a due
process hearing before an Impartial Hearing Officer (IHO) regarding the
identification, evaluation, or educational placement of persons with
disabilities, and their right to examine relevant records.
The persons designated as the District Section 504 Compliance
Officers/ADA Coordinators (District Compliance Officers) are listed below with
their contact information.
Chris Ondrus, Director of Student Services
Tyler Wolfe, Director of Elementary Education
Tom McDonnell, Director of Secondary Education
Dublin City Schools
Dublin, OH 43017
Email: "last name_first
Building principals shall serve as Building Section 504/ADA
Compliance Officers ("Building Compliance Officers").
Internal complaints and requests for due process hearings
must be put in writing and must identify the specific circumstances or areas of
dispute that have given rise to the complain or the request for a hearing, and
offer possible solutions to the dispute. The complaint or request for due
process hearing must be filed with a District Compliance Officer within the
time limits specified below. The District’s Compliance Officers are available
to assist individuals in filing a complaint or request.
Information and Rights – Students and Parents (AG 2260.01b)
check the website, www.dublinschools.net, for any possible revisions to this administrative
guideline made during the school year.]
accordance with various Federal laws (including Section 504, the Americans with
Disabilities Act of 1990, as amended ("ADA"), FERPA, and Title VII),
the following procedural safeguards will be provided with respect to decisions
or actions regarding the identification, evaluation, educational program or
placement, or content of a Section 504 Plan of a student who is or may be
disabled under Section 504, but not also disabled under the IDEIA:
with disabilities have the right to take part in, and receive benefits from,
public education programs without discrimination because of their
have the right to be advised of their rights under Section 504;
have the right to receive written notice of any decision regarding the
identification, evaluation, or educational placement of their child;
have the right to have their child receive a free appropriate public
education ("FAPE") if the child has a physical or mental impairment
that substantially limits one or more major life activities;
includes the right to be educated with students who are not disabled to the
maximum extent appropriate (i.e., the student’s education will be provided in
the regular education classroom unless it is demonstrated that education in
the regular environment with the use of supplementary aids and services
cannot be achieved satisfactorily) and to receive regular or special
education and related aids/services that are designed to meet the individual
educational needs of students with disabilities as adequately as the needs of
nondisabled students are met.
have the right to have their child educated in facilities with, and receive
services comparable to those provided to, students without disabilities;
have the right to have evaluation and educational placement decisions made
based upon a variety of informational sources, and by persons who know the
student, and are knowledgeable about the evaluation data and placement
have the right to have their child transported in a non-discriminatory
District refers a student for aids, benefits, or services outside the
District, the District will ensure that adequate transportation is provided
at no greater cost to the parents than if the aids, benefits, or services
were provided within the District.
have the right to place their child in a private school or alternative
if the District makes a FAPE available to the student that conforms to the
requirements of Section 504 and nevertheless the parents choose to place the
student elsewhere, the District is not required to pay for the student's
education at the private school or alternative program, including costs
associated with transportation.
have the right to have their child given an equal opportunity to participate
in nonacademic and extracurricular activities offered by the District;
have the right to examine all relevant education records, including, but not
limited to, those documents related to decisions regarding their child’s identification,
evaluation, educational program and placement;
have the right to obtain, at their own expense, an independent educational
evaluation of their child;
have the right to obtain copies of education records at a reasonable cost
unless the fee would effectively deny the parents access to the records;
have the right to a response from the District to reasonable requests for
explanations and interpretations of their child’s education records;
have the right to receive all information in the parents' native language and
mode of communication;
have the right to periodic re-evaluations and an evaluation before any
significant change in program/service modifications;
have the right to request amendments of their child’s education record(s) if
there is reasonable cause to believe that information contained in the
record(s) is inaccurate, misleading or otherwise in violation of the privacy
rights of their child;
District refuses to amend the record(s), the parents have the right to
request a hearing and/or to attach to the record(s) a statement of why they
disagree with the information it contains.
have the right to request mediation or an impartial due process hearing
related to decisions or actions concerning their child’s identification,
evaluation, educational program or placement;
have the right to file an internal complaint;
have the right to be represented at any point in the process by an attorney;
have the right to recover reasonable attorney fees as authorized by law
(i.e., if the parents are successful on their due process claim);
have the right to be notified of their Section 504 rights:
evaluations are conducted;
consent for an evaluation is withheld;
eligibility is determined;
Section 504 Plan is developed; and
there is significant change in the Section 504 Plan.
request for a due process hearing is received, the aggrieved party will have
the opportunity to receive a hearing conducted by an impartial hearing
officer (“IHO”) (i.e., by a person not employed by the Board of Education,
not involved in the education or care of the child, and not having a personal
or professional interest that would conflict with his/her objectivity in the
The District will maintain a list
of trained IHO's that may include IDEIA hearing officers, attorneys, and
Directors of Special Education outside the District. The District Compliance Officer will
appoint an IHO from that list, and the costs of the hearing shall be borne by
the District. The appointment of an
IHO will be made within fifteen (15) school days after the request for a due
process hearing is received.
to such a due process hearing shall have:
right, at his/her/their own cost, to be accompanied and advised by legal
counsel and by individuals with special knowledge or training with respect to
the problems of children with disabilities;
to present evidence, and confront, cross-examine and compel the attendance of
to a written or electronic verbatim record of such hearing; and
to written findings of fact and the reasons for the decision.
shall conduct the due process hearing within a reasonable period of time
(i.e., not to exceed ninety (90) calendar days from the request for such a
hearing, unless this time-frame is mutually waived by the parties or is
determined by the IHO to be impossible to comply with due to extenuating
will give the parent and/or student written notice of the date, time and
place of the hearing. Notice will be
given no less than twenty-one (21) calendar days prior to the date of the
hearing, unless otherwise agreed to by the parent and/or student. The notice shall include:
statement of time, place and nature of the hearing;
statement of the legal authority and jurisdiction under which the hearing is
reference to the particular section of the statutes and rules involved;
of the availability of relevant records for examination;
and plain statement of the matters asserted; and
statement of the right to be represented by counsel.
shall conduct the hearing in a manner that will afford all parties a full and
fair opportunity to present evidence and to otherwise be heard. The parent and/or student may be
represented by another person of his/her choice, including an attorney.
shall make a full and complete record of the proceedings.
shall render a decision in writing to the parties within thirty (30) calendar
days following the conclusion of the hearing.
The decision will be based solely on the testimony and demonstrative
evidence presented at the hearing and include a summary of the evidence
(i.e., findings of fact) and the reason for the decision.
notification shall include a statement that either party may appeal the
the IHO’s decision may be made to a Federal court of competent jurisdiction.
against a person who makes a report or files a complaint alleging unlawful
discrimination/retaliation, or participates as a witness in an investigation is
prohibited. Specifically, the Board will
not retaliate against, coerce, intimidate, threaten or interfere with any
individual because the person opposed any act or practice made unlawful by
Section 504 or the ADA, or because that individual made a charge, testified,
assisted or participated in any manner in an investigation, proceeding, or
hearing under those laws, or because that individual exercised, enjoyed, aided
or encouraged any other person in the exercise or enjoyment of any right
granted or protected by those laws.
(End of AG 2260.01b)
Other District Policies and Procedures
In order to properly monitor the safety
of students and staff, visitors are required to register their attendance upon
arrival at our schools. Visitors are
asked to enter through the front doors of the school where they will be invited
register their attendance with the
school’s electronic check-in system in the school’s main office. Any visitor found in the building without a
visitor/volunteer badge will be asked to return to the school office.
If parents wish to confer with a member
of the staff, they should call for an appointment prior to coming to the
school, in order to prevent any inconvenience to parents/staff or disruption of
the learning process.
Students may not bring visitors to school
without first obtaining permission from the building principal.
Homeless students will be provided
with a free and appropriate public education in the same manner as other
students served by the District.
Homeless students are eligible to receive transportation services,
participate in education programs for students with disabilities or limited
English proficiency, participate in gifted and talented programs, and receive
meals under school nutrition programs.
Homeless students will not be denied enrollment based on lack of proof
of residency. For additional
information, contact the liaison for Homeless Students at 760-4359.
From time to time concerns regarding the
school will arise. Dublin Schools
welcome constructive criticism, believing it can improve the quality of program
and in meeting individual student needs more effectively.
Persons with concerns are asked to try to
resolve the matter as near the source as possible. When additional help is needed, following the
usual channels of authority is appropriate within the school.
The district does maintain policies
regarding public concerns/complaints about the school for those problems not
resolvable at the school building level and requiring Central Office or Board
of Education involvement. Copies of Policy
and Guideline 9130 may be obtained from your building, our web site, or from
the Superintendent’s office.
Many forms routinely
completed by parents prior to the start of school, or during the first few days
of the school year, are on the district website (www.dublinschools.net) under
“STUDENT & PARENT RESOURCES.” Please
contact the school of attendance if you have any questions.