5 - RFQ LISTED BELOW

 

 

  RFQ - Transportation Center Improvements 

REQUEST FOR QUALIFICATIONS

FOR PROFESSIONAL DESIGN SERVICES 

January 30, 2019

The Dublin City School District Board of Education (the “District” or the “Board” or “Owner”), is soliciting Statements of Qualifications (“SOQs”) from qualified individuals or firms to provide Design Professional Services for the Owner’s District Transportation Center Improvements (the “Project”).  Services are anticipated to include preparation of schematic design, design development documents and construction documents, as well as construction administration.

The District reserves the right to use one or more of the available construction delivery methods which may include design-build; construction manager at risk; general contracting; and/or multiple prime contractors.

Project Description:

 

The Professional Design Services may include but are not limited to: assessing current facilities; programming; standard design and construction document phase services; bidding/negotiation phase, construction phase, closeout phase, and post-closeout phase services; civil, structural, mechanical, electrical, and landscape design and engineering services; and such additional services as may be necessary or appropriate, to be determined in the District’s sole discretion as such services are identified. It is anticipated that the selected firm(s) will enter into an Agreement with the District.

Submittals:

Interested individuals or firms should submit 3 hard copies and 1 electronic PDF on CD-DVD or flash drive, of their SOQs, enclosed in a sealed envelope.  The envelope shall be plainly marked on the outside "DUBLIN CITY SCHOOL DISTRICT BOARD OF EDUCATION — DISTRICT TRANSPORTATION CENTER IMPROVEMENT DESIGN PROFESSIONAL QUALIFICATIONS." 

SOQs must be delivered to the following address, before the submittal deadline:

Dublin City School District Board of Education

Attn: Jeff Stark, Chief Operating Officer

Business Operations

6371a Shier Rings Road

Dublin, OH 43017

The District reserves the right to waive any defect or technicality in any SOQ received or to eliminate any firm that submits an incomplete or inadequate SOQ or that is not responsive to the requirements of this RFQ.

Submittal Deadline:

                                                                   

SOQs will be received until 3:00 PM local time, February 8, 2019

Anticipated Schedule:

Multiple projects with schedules throughout 2019 and 2020

Questions, Clarifications and Addenda:

All questions concerning this RFQ shall be directed in writing via email to District Operations, at ops@dublinschools.net. Questions will be reviewed and the District will determine whether any addenda should be issued as a result of any pertinent or substantive inquiries.  Addenda will be issued to all firms that have requested the RFQ for the Project.  Firms shall not rely on any oral instructions or answers.

Qualifications:

Submittals should include the following:

  1. Firm’s History and Resources – Information about the firm’s history and the resources available to it for this Project (number of years in business, etc.)
  1. Education & Technical Training – Provide the education, technical training, and experience of the principal in charge of the Project and the Project Manager, as well as any other individuals assigned to the Project, and proposed consultants, if any. Provide the education, technical training, and experience of firm owners. Detail how the identified individuals will communicate with the Owner.
  1. Firm’s Overall Experience – The firm’s experience in providing substantially similar services in Ohio (i.e., design services for schools and specifically for Ohio public projects using various project delivery models). Describe: 

a.     The firm's experience, approach, and specific expertise involving school projects.

b.     The firm's experience, approach, and specific expertise in planning for the use of space, technology, and systems that support school functions.

c.      The types of project delivery models for Ohio public projects with which the firm has experience.

  1. Proposed Timeline – Provide a detailed narrative demonstrating the firm’s ability to manage the Project schedule for completion of the Project and the various services that may be provided by the firm for pre-construction (programming, schematic design, design development and completion of construction documents), construction, and close-out phases of the Project. Describe the ability of the firm to provide services on the proposed schedule, including availability of current personnel (i.e., are resources currently available or fully committed to other projects.)
  1. Past Performance based on References – Past performance as reflected in evaluations of previous and current clients for which the firm has provided or is providing similar services; please include a list of five (5) relevant projects involving similar services performed by the firm during the past five years.  Include the following information for each project: 
    1. Project owner, name of project and location;
    2. Brief description of the project, including size of project (e.g., square footage) and project delivery model (e.g., general contractor, construction manager at risk, design-build, etc.);
    3. Year services were completed or anticipated completion date;
    4. Construction cost and percentage of change orders;
    5. Other relevant information about the project and the firm's services; and
    6. Reference contact person and phone number.
  1. Past Performance with Owner – The firm's past experience with the District, if any.
  1. Proximity to the Site – The firm’s location and proximity to the site for purposes of site visits and attending meetings at the District.
  1. Proposed Coordination for Design and Work – Describe the steps the firm will take to coordinate design and work on the Project with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, with respect to scheduling the Project, maintaining the construction schedule, and close-out of each stage of the Project. 
  1. Project Estimates and Budget – The firm's procedures for preparing budget estimates, including initial budget development and budget updates with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, performing design reviews, constructability reviews, and value engineering. Provide specific information on:

a.     Project budget development, including but not limited to, procedures for initial budget development with the Owner  and process for updating the budget in coordination with the Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, and Owner at various stages of the design process;

b.     The firm's experience over the past five (5) years with preparing project estimates and construction costs, monitoring project costs, and completing a project within the initial budget with various project delivery models; and

  1. Unique Competence, Qualities, and/or Expertise of the Assigned Team to Perform the Required Services – Unique competence, qualities, and/or expertise that set the assigned team apart from other firms and teams as it relates to the required services for the Project. List a maximum of four (4) specific and unique qualities that set the assigned team apart from others in relation to the District’s Project.
  1. Professional Liability Insurance Coverage & Claims History – The firm’s insurance coverage, including errors and omissions.  Include: 

a.     The coverage amounts and types of insurance coverage, particularly the firm’s commercial general liability and professional liability limits;

b.     Specific information about any claims asserted against the firm or its professional liability carrier within the last five (5) years, including the resolution of the claim(s); and

c.     Any statistics kept internally on change order history and project completion, recognizing that each change order is unique as to its causes.  The District is interested in information that will show consideration of budget requirements.

  1. Construction Phase Services – The firm’s practices with respect to site visits and oversight of the Project. What amount of time is spent on average on site during construction?  What is the background of the individuals who would be visiting the Project during construction? What documentation of such site visits is prepared and maintained?

13. Experience Working with the City of Dublin and its Building Code Officials and Inspectors and Other Code Officials with Jurisdiction over District Facility Improvements

Firms submitting statements of qualifications for the available contract will be evaluated and ranked in order of their qualifications, subject to the District’s absolute right to stop the process and refrain from entering into any contract.  Following this evaluation, the individual project teams from the firms determined to be most qualified may be asked to meet with District representatives to present the firm’s qualifications and proposed approach for the Project before final selection is made.  

The Owner reserves the right to enter into an Agreement with more than one firm to provide services for components of the Project rather than a single Agreement with only one firm for the entire Project, to be determined in the District’s sole discretion. Upon selection of a firm determined to be most qualified to provide the requested services for components of the Project, to be determined in the District’s sole discretion, the District reserves the right to assign individual components of the Project within its sole discretion and to negotiate the price for services to be provided, with such firm.  If the Owner and the selected firm agree to a price and scope of services, the form of agreement between the Owner and the selected firm will be a modified AIA Document B133-2014 Agreement Between Owner and Architect, Construction Manager as Constructor Edition. 

Qualifications received may be retained in the file maintained by the District for design professional qualifications; each firm is requested to provide annual updates to the qualifications to keep them current.  

 

 

District Electrical Improvements RFQ 

REQUEST FOR QUALIFICATIONS

FOR PROFESSIONAL DESIGN SERVICES   

January 30, 2019

The Dublin City School District Board of Education (the “District” or the “Board” or “Owner”), is soliciting Statements of Qualifications (“SOQs”) from qualified individuals or firms to provide Design Professional Services for the Owner’s District Electrical Improvements for 2019 (the “Project”).  Services are anticipated to include preparation of schematic design, design development documents and construction documents, as well as construction administration.

The District reserves the right to use one or more of the available construction delivery methods which may include design-build; construction manager at risk; general contracting; and/or multiple prime contractors.

Project Description:

 

The Professional Design Services may include but are not limited to: assessing current facilities; programming; standard design and construction document phase services; bidding/negotiation phase, construction phase, closeout phase, and post-closeout phase services; civil, structural, mechanical, electrical, and landscape design and engineering services; and such additional services as may be necessary or appropriate, to be determined in the District’s sole discretion as such services are identified. It is anticipated that the selected firm(s) will enter into an Agreement with the District for a term of up to one (1) year.

Submittals:

Interested individuals or firms should submit 3 hard copies and 1 electronic PDF on CD-DVD or flash drive, of their SOQs, enclosed in a sealed envelope.  The envelope shall be plainly marked on the outside "DUBLIN CITY SCHOOL DISTRICT BOARD OF EDUCATION — DISTRICT ELECTRICAL IMPROVEMENTS FOR 2019 DESIGN PROFESSIONAL QUALIFICATIONS." 

SOQs must be delivered to the following address, before the submittal deadline:

Dublin City School District Board of Education

Attn: Jeff Stark, Chief Operating Officer

Business Operations

6371a Shier Rings Road

Dublin, OH 43017

The District reserves the right to waive any defect or technicality in any SOQ received or to eliminate any firm that submits an incomplete or inadequate SOQ or that is not responsive to the requirements of this RFQ.

Submittal Deadline:

                                                                   

SOQs will be received until 3:00 PM local time, February 8, 2019

Anticipated Schedule:

Multiple projects with schedules throughout 2019

Questions, Clarifications and Addenda:

All questions concerning this RFQ shall be directed in writing via email to District Operations, at ops@dublinschools.net. Questions will be reviewed and the District will determine whether any addenda should be issued as a result of any pertinent or substantive inquiries.  Addenda will be issued to all firms that have requested the RFQ for the Project.  Firms shall not rely on any oral instructions or answers.

Qualifications:

Submittals should include the following:

  1. Firm’s History and Resources – Information about the firm’s history and the resources available to it for this Project (number of years in business, etc.)
  1. Education & Technical Training – Provide the education, technical training, and experience of the principal in charge of the Project and the Project Manager, as well as any other individuals assigned to the Project, and proposed consultants, if any. Provide the education, technical training, and experience of firm owners. Detail how the identified individuals will communicate with the Owner.
  1. Firm’s Overall Experience – The firm’s experience in providing substantially similar services in Ohio (i.e., design services for schools and specifically for Ohio public projects using various project delivery models). Describe: 

a.     The firm's experience, approach, and specific expertise involving school projects.

b.     The firm's experience, approach, and specific expertise in planning for the use of space, technology, and systems that support school functions.

c.      The types of project delivery models for Ohio public projects with which the firm has experience.

  1. Proposed Timeline – Provide a detailed narrative demonstrating the firm’s ability to manage the Project schedule for completion of the Project and the various services that may be provided by the firm for pre-construction (programming, schematic design, design development and completion of construction documents), construction, and close-out phases of the Project. Describe the ability of the firm to provide services on the proposed schedule, including availability of current personnel (i.e., are resources currently available or fully committed to other projects.)
  1. Past Performance based on References – Past performance as reflected in evaluations of previous and current clients for which the firm has provided or is providing similar services; please include a list of five (5) relevant projects involving similar services performed by the firm during the past five years.  Include the following information for each project: 
    1. Project owner, name of project and location;
    2. Brief description of the project, including size of project (e.g., square footage) and project delivery model (e.g., general contractor, construction manager at risk, design-build, etc.);
    3. Year services were completed or anticipated completion date;
    4. Construction cost and percentage of change orders;
    5. Other relevant information about the project and the firm's services; and
    6. Reference contact person and phone number.
  1. Past Performance with Owner – The firm's past experience with the District, if any.
  1. Proximity to the Site – The firm’s location and proximity to the site for purposes of site visits and attending meetings at the District.
  1. Proposed Coordination for Design and Work – Describe the steps the firm will take to coordinate design and work on the Project with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, with respect to scheduling the Project, maintaining the construction schedule, and close-out of each stage of the Project. 
  1. Project Estimates and Budget – The firm's procedures for preparing budget estimates, including initial budget development and budget updates with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, performing design reviews, constructability reviews, and value engineering. Provide specific information on:

a.     Project budget development, including but not limited to, procedures for initial budget development with the Owner  and process for updating the budget in coordination with the Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, and Owner at various stages of the design process;

b.     The firm's experience over the past five (5) years with preparing project estimates and construction costs, monitoring project costs, and completing a project within the initial budget with various project delivery models; and

  1. Unique Competence, Qualities, and/or Expertise of the Assigned Team to Perform the Required Services – Unique competence, qualities, and/or expertise that set the assigned team apart from other firms and teams as it relates to the required services for the Project. List a maximum of four (4) specific and unique qualities that set the assigned team apart from others in relation to the District’s Project.
  1. Professional Liability Insurance Coverage & Claims History – The firm’s insurance coverage, including errors and omissions.  Include: 

a.     The coverage amounts and types of insurance coverage, particularly the firm’s commercial general liability and professional liability limits;

b.     Specific information about any claims asserted against the firm or its professional liability carrier within the last five (5) years, including the resolution of the claim(s); and

c.     Any statistics kept internally on change order history and project completion, recognizing that each change order is unique as to its causes.  The District is interested in information that will show consideration of budget requirements.

  1. Construction Phase Services – The firm’s practices with respect to site visits and oversight of the Project. What amount of time is spent on average on site during construction?  What is the background of the individuals who would be visiting the Project during construction? What documentation of such site visits is prepared and maintained?

13. Experience Working with the City of Dublin and its Building Code Officials and Inspectors and Other Code Officials with Jurisdiction over District Facility Improvements

Firms submitting statements of qualifications for the available contract will be evaluated and ranked in order of their qualifications, subject to the District’s absolute right to stop the process and refrain from entering into any contract.  Following this evaluation, the individual project teams from the firms determined to be most qualified may be asked to meet with District representatives to present the firm’s qualifications and proposed approach for the Project before final selection is made.  

The Owner reserves the right to enter into an Agreement with more than one firm to provide services for components of the Project rather than a single Agreement with only one firm for the entire Project, to be determined in the District’s sole discretion. Upon selection of a firm determined to be most qualified to provide the requested services for components of the Project, to be determined in the District’s sole discretion, the District reserves the right to assign individual components of the Project within its sole discretion and to negotiate the price for services to be provided, with such firm.  If the Owner and the selected firm agree to a price and scope of services, the form of agreement between the Owner and the selected firm will be a modified AIA Document B133-2014 Agreement Between Owner and Architect, Construction Manager as Constructor Edition. 

Qualifications received may be retained in the file maintained by the District for design professional qualifications; each firm is requested to provide annual updates to the qualifications to keep them current.  

  

 

District Athletics Structural Improvements RFQ 

REQUEST FOR QUALIFICATIONS

FOR PROFESSIONAL DESIGN SERVICES   

January 30, 2019

The Dublin City School District Board of Education (the “District” or the “Board” or “Owner”), is soliciting Statements of Qualifications (“SOQs”) from qualified individuals or firms to provide Design Professional Services for the Owner’s District Athletic Structural Improvements for 2019 (the “Project”).  Services are anticipated to include preparation of schematic design, design development documents and construction documents, as well as construction administration.

The District reserves the right to use one or more of the available construction delivery methods which may include design-build; construction manager at risk; general contracting; and/or multiple prime contractors.

Project Description:

 

The Professional Design Services may include but are not limited to: assessing current facilities; programming; standard design and construction document phase services; bidding/negotiation phase, construction phase, closeout phase, and post-closeout phase services; civil, structural, mechanical, electrical, and landscape design and engineering services; and such additional services as may be necessary or appropriate, to be determined in the District’s sole discretion as such services are identified. It is anticipated that the selected firm(s) will enter into an Agreement with the District for a term of up to one (1) year.

Submittals:

Interested individuals or firms should submit 3 hard copies and 1 electronic PDF on CD-DVD or flash drive, of their SOQs, enclosed in a sealed envelope.  The envelope shall be plainly marked on the outside "DUBLIN CITY SCHOOL DISTRICT BOARD OF EDUCATION — DISTRICT ATHLETIC STRUTURAL IMPROVEMENTS FOR 2019 DESIGN PROFESSIONAL QUALIFICATIONS." 

SOQs must be delivered to the following address, before the submittal deadline:

Dublin City School District Board of Education

Attn: Jeff Stark, Chief Operating Officer

Business Operations

6371a Shier Rings Road

Dublin, OH 43017

The District reserves the right to waive any defect or technicality in any SOQ received or to eliminate any firm that submits an incomplete or inadequate SOQ or that is not responsive to the requirements of this RFQ.

Submittal Deadline:

                                                                   

SOQs will be received until 3:00 PM local time, February 8, 2019

Anticipated Schedule:

Multiple projects with schedules throughout 2019

Questions, Clarifications and Addenda:

All questions concerning this RFQ shall be directed in writing via email to District Operations, at ops@dublinschools.net. Questions will be reviewed and the District will determine whether any addenda should be issued as a result of any pertinent or substantive inquiries.  Addenda will be issued to all firms that have requested the RFQ for the Project.  Firms shall not rely on any oral instructions or answers.

Qualifications:

Submittals should include the following:

  1. Firm’s History and Resources – Information about the firm’s history and the resources available to it for this Project (number of years in business, etc.)
  1. Education & Technical Training – Provide the education, technical training, and experience of the principal in charge of the Project and the Project Manager, as well as any other individuals assigned to the Project, and proposed consultants, if any. Provide the education, technical training, and experience of firm owners. Detail how the identified individuals will communicate with the Owner.
  1. Firm’s Overall Experience – The firm’s experience in providing substantially similar services in Ohio (i.e., design services for schools and specifically for Ohio public projects using various project delivery models). Describe: 

a.     The firm's experience, approach, and specific expertise involving school projects.

b.     The firm's experience, approach, and specific expertise in planning for the use of space, technology, and systems that support school functions.

c.      The types of project delivery models for Ohio public projects with which the firm has experience.

  1. Proposed Timeline – Provide a detailed narrative demonstrating the firm’s ability to manage the Project schedule for completion of the Project and the various services that may be provided by the firm for pre-construction (programming, schematic design, design development and completion of construction documents), construction, and close-out phases of the Project. Describe the ability of the firm to provide services on the proposed schedule, including availability of current personnel (i.e., are resources currently available or fully committed to other projects.)
  1. Past Performance based on References – Past performance as reflected in evaluations of previous and current clients for which the firm has provided or is providing similar services; please include a list of five (5) relevant projects involving similar services performed by the firm during the past five years.  Include the following information for each project: 
    1. Project owner, name of project and location;
    2. Brief description of the project, including size of project (e.g., square footage) and project delivery model (e.g., general contractor, construction manager at risk, design-build, etc.);
    3. Year services were completed or anticipated completion date;
    4. Construction cost and percentage of change orders;
    5. Other relevant information about the project and the firm's services; and
    6. Reference contact person and phone number.
  1. Past Performance with Owner – The firm's past experience with the District, if any.
  1. Proximity to the Site – The firm’s location and proximity to the site for purposes of site visits and attending meetings at the District.
  1. Proposed Coordination for Design and Work – Describe the steps the firm will take to coordinate design and work on the Project with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, with respect to scheduling the Project, maintaining the construction schedule, and close-out of each stage of the Project. 
  1. Project Estimates and Budget – The firm's procedures for preparing budget estimates, including initial budget development and budget updates with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, performing design reviews, constructability reviews, and value engineering. Provide specific information on:

a.     Project budget development, including but not limited to, procedures for initial budget development with the Owner  and process for updating the budget in coordination with the Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, and Owner at various stages of the design process;

b.     The firm's experience over the past five (5) years with preparing project estimates and construction costs, monitoring project costs, and completing a project within the initial budget with various project delivery models; and

  1. Unique Competence, Qualities, and/or Expertise of the Assigned Team to Perform the Required Services – Unique competence, qualities, and/or expertise that set the assigned team apart from other firms and teams as it relates to the required services for the Project. List a maximum of four (4) specific and unique qualities that set the assigned team apart from others in relation to the District’s Project.
  1. Professional Liability Insurance Coverage & Claims History – The firm’s insurance coverage, including errors and omissions.  Include: 

a.     The coverage amounts and types of insurance coverage, particularly the firm’s commercial general liability and professional liability limits;

b.     Specific information about any claims asserted against the firm or its professional liability carrier within the last five (5) years, including the resolution of the claim(s); and

c.     Any statistics kept internally on change order history and project completion, recognizing that each change order is unique as to its causes.  The District is interested in information that will show consideration of budget requirements.

  1. Construction Phase Services – The firm’s practices with respect to site visits and oversight of the Project. What amount of time is spent on average on site during construction?  What is the background of the individuals who would be visiting the Project during construction? What documentation of such site visits is prepared and maintained?

13. Experience Working with the City of Dublin and its Building Code Officials and Inspectors and Other Code Officials with Jurisdiction over District Facility Improvements

Firms submitting statements of qualifications for the available contract will be evaluated and ranked in order of their qualifications, subject to the District’s absolute right to stop the process and refrain from entering into any contract.  Following this evaluation, the individual project teams from the firms determined to be most qualified may be asked to meet with District representatives to present the firm’s qualifications and proposed approach for the Project before final selection is made.  

The Owner reserves the right to enter into an Agreement with more than one firm to provide services for components of the Project rather than a single Agreement with only one firm for the entire Project, to be determined in the District’s sole discretion. Upon selection of a firm determined to be most qualified to provide the requested services for components of the Project, to be determined in the District’s sole discretion, the District reserves the right to assign individual components of the Project within its sole discretion and to negotiate the price for services to be provided, with such firm.  If the Owner and the selected firm agree to a price and scope of services, the form of agreement between the Owner and the selected firm will be a modified AIA Document B133-2014 Agreement Between Owner and Architect, Construction Manager as Constructor Edition. 

Qualifications received may be retained in the file maintained by the District for design professional qualifications; each firm is requested to provide annual updates to the qualifications to keep them current.  

 

District HVAC Improvements RFQ 

REQUEST FOR QUALIFICATIONS

FOR PROFESSIONAL DESIGN SERVICES 

January 30, 2019

The Dublin City School District Board of Education (the “District” or the “Board” or “Owner”), is soliciting Statements of Qualifications (“SOQs”) from qualified individuals or firms to provide Design Professional Services for the Owner’s District HVAC Improvements for 2019 (the “Project”).  Services are anticipated to include preparation of schematic design, design development documents and construction documents, as well as construction administration.

The District reserves the right to use one or more of the available construction delivery methods which may include design-build; construction manager at risk; general contracting; and/or multiple prime contractors.

Project Description:

 

The Professional Design Services may include but are not limited to: assessing current facilities; programming; standard design and construction document phase services; bidding/negotiation phase, construction phase, closeout phase, and post-closeout phase services; civil, structural, mechanical, electrical, and landscape design and engineering services; and such additional services as may be necessary or appropriate, to be determined in the District’s sole discretion as such services are identified. It is anticipated that the selected firm(s) will enter into an Agreement with the District for a term of up to one (1) year.

Submittals:

Interested individuals or firms should submit 3 hard copies and 1 electronic PDF on CD-DVD or flash drive, of their SOQs, enclosed in a sealed envelope.  The envelope shall be plainly marked on the outside "DUBLIN CITY SCHOOL DISTRICT BOARD OF EDUCATION — DISTRICT HVAC IMPROVEMENTS FOR 2019 DESIGN PROFESSIONAL QUALIFICATIONS." 

SOQs must be delivered to the following address, before the submittal deadline:

Dublin City School District Board of Education

Attn: Jeff Stark, Chief Operating Officer

Business Operations

6371a Shier Rings Road

Dublin, OH 43017

The District reserves the right to waive any defect or technicality in any SOQ received or to eliminate any firm that submits an incomplete or inadequate SOQ or that is not responsive to the requirements of this RFQ.

Submittal Deadline:

                                                                   

SOQs will be received until 3:00 PM local time, February 8, 2019

Anticipated Schedule:

Multiple projects with schedules throughout 2019

Questions, Clarifications and Addenda:

All questions concerning this RFQ shall be directed in writing via email to District Operations, at ops@dublinschools.net. Questions will be reviewed and the District will determine whether any addenda should be issued as a result of any pertinent or substantive inquiries.  Addenda will be issued to all firms that have requested the RFQ for the Project.  Firms shall not rely on any oral instructions or answers.

Qualifications:

Submittals should include the following:

  1. Firm’s History and Resources – Information about the firm’s history and the resources available to it for this Project (number of years in business, etc.)
  1. Education & Technical Training – Provide the education, technical training, and experience of the principal in charge of the Project and the Project Manager, as well as any other individuals assigned to the Project, and proposed consultants, if any. Provide the education, technical training, and experience of firm owners. Detail how the identified individuals will communicate with the Owner.
  1. Firm’s Overall Experience – The firm’s experience in providing substantially similar services in Ohio (i.e., design services for schools and specifically for Ohio public projects using various project delivery models). Describe: 

a.     The firm's experience, approach, and specific expertise involving school projects.

b.     The firm's experience, approach, and specific expertise in planning for the use of space, technology, and systems that support school functions.

c.      The types of project delivery models for Ohio public projects with which the firm has experience.

  1. Proposed Timeline – Provide a detailed narrative demonstrating the firm’s ability to manage the Project schedule for completion of the Project and the various services that may be provided by the firm for pre-construction (programming, schematic design, design development and completion of construction documents), construction, and close-out phases of the Project. Describe the ability of the firm to provide services on the proposed schedule, including availability of current personnel (i.e., are resources currently available or fully committed to other projects.)
  1. Past Performance based on References – Past performance as reflected in evaluations of previous and current clients for which the firm has provided or is providing similar services; please include a list of five (5) relevant projects involving similar services performed by the firm during the past five years.  Include the following information for each project: 
    1. Project owner, name of project and location;
    2. Brief description of the project, including size of project (e.g., square footage) and project delivery model (e.g., general contractor, construction manager at risk, design-build, etc.);
    3. Year services were completed or anticipated completion date;
    4. Construction cost and percentage of change orders;
    5. Other relevant information about the project and the firm's services; and
    6. Reference contact person and phone number.
  1. Past Performance with Owner – The firm's past experience with the District, if any.
  1. Proximity to the Site – The firm’s location and proximity to the site for purposes of site visits and attending meetings at the District.
  1. Proposed Coordination for Design and Work – Describe the steps the firm will take to coordinate design and work on the Project with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, with respect to scheduling the Project, maintaining the construction schedule, and close-out of each stage of the Project. 
  1. Project Estimates and Budget – The firm's procedures for preparing budget estimates, including initial budget development and budget updates with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, performing design reviews, constructability reviews, and value engineering. Provide specific information on:

a.     Project budget development, including but not limited to, procedures for initial budget development with the Owner  and process for updating the budget in coordination with the Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, and Owner at various stages of the design process;

b.     The firm's experience over the past five (5) years with preparing project estimates and construction costs, monitoring project costs, and completing a project within the initial budget with various project delivery models; and

  1. Unique Competence, Qualities, and/or Expertise of the Assigned Team to Perform the Required Services – Unique competence, qualities, and/or expertise that set the assigned team apart from other firms and teams as it relates to the required services for the Project. List a maximum of four (4) specific and unique qualities that set the assigned team apart from others in relation to the District’s Project.
  1. Professional Liability Insurance Coverage & Claims History – The firm’s insurance coverage, including errors and omissions.  Include: 

a.     The coverage amounts and types of insurance coverage, particularly the firm’s commercial general liability and professional liability limits;

b.     Specific information about any claims asserted against the firm or its professional liability carrier within the last five (5) years, including the resolution of the claim(s); and

c.     Any statistics kept internally on change order history and project completion, recognizing that each change order is unique as to its causes.  The District is interested in information that will show consideration of budget requirements.

  1. Construction Phase Services – The firm’s practices with respect to site visits and oversight of the Project. What amount of time is spent on average on site during construction?  What is the background of the individuals who would be visiting the Project during construction? What documentation of such site visits is prepared and maintained?

13. Experience Working with the City of Dublin and its Building Code Officials and Inspectors and Other Code Officials with Jurisdiction over District Facility Improvements

Firms submitting statements of qualifications for the available contract will be evaluated and ranked in order of their qualifications, subject to the District’s absolute right to stop the process and refrain from entering into any contract.  Following this evaluation, the individual project teams from the firms determined to be most qualified may be asked to meet with District representatives to present the firm’s qualifications and proposed approach for the Project before final selection is made.  

The Owner reserves the right to enter into an Agreement with more than one firm to provide services for components of the Project rather than a single Agreement with only one firm for the entire Project, to be determined in the District’s sole discretion. Upon selection of a firm determined to be most qualified to provide the requested services for components of the Project, to be determined in the District’s sole discretion, the District reserves the right to assign individual components of the Project within its sole discretion and to negotiate the price for services to be provided, with such firm.  If the Owner and the selected firm agree to a price and scope of services, the form of agreement between the Owner and the selected firm will be a modified AIA Document B133-2014 Agreement Between Owner and Architect, Construction Manager as Constructor Edition. 

Qualifications received may be retained in the file maintained by the District for design professional qualifications; each firm is requested to provide annual updates to the qualifications to keep them current.  

 

 

District Roof Improvements RFQ 

REQUEST FOR QUALIFICATIONS

FOR PROFESSIONAL DESIGN SERVICES 

January 30, 2019

The Dublin City School District Board of Education (the “District” or the “Board” or “Owner”), is soliciting Statements of Qualifications (“SOQs”) from qualified individuals or firms to provide Design Professional Services for the Owner’s District Roof Improvements for 2019 (the “Project”).  Services are anticipated to include preparation of schematic design, design development documents and construction documents, as well as construction administration.

The District reserves the right to use one or more of the available construction delivery methods which may include design-build; construction manager at risk; general contracting; and/or multiple prime contractors.

Project Description:

 

The Professional Design Services may include but are not limited to: assessing current facilities; programming; standard design and construction document phase services; bidding/negotiation phase, construction phase, closeout phase, and post-closeout phase services; civil, structural, mechanical, electrical, and landscape design and engineering services; and such additional services as may be necessary or appropriate, to be determined in the District’s sole discretion as such services are identified. It is anticipated that the selected firm(s) will enter into an Agreement with the District for a term of up to one (1) year.

Submittals:

Interested individuals or firms should submit 3 hard copies and 1 electronic PDF on CD-DVD or flash drive, of their SOQs, enclosed in a sealed envelope.  The envelope shall be plainly marked on the outside "DUBLIN CITY SCHOOL DISTRICT BOARD OF EDUCATION — DISTRICT ROOF IMPROVEMENT S FOR 2019 DESIGN PROFESSIONAL QUALIFICATIONS." 

SOQs must be delivered to the following address, before the submittal deadline:

Dublin City School District Board of Education

Attn: Jeff Stark, Chief Operating Officer

Business Operations

6371a Shier Rings Road

Dublin, OH 43017

The District reserves the right to waive any defect or technicality in any SOQ received or to eliminate any firm that submits an incomplete or inadequate SOQ or that is not responsive to the requirements of this RFQ.

Submittal Deadline:

                                                                   

SOQs will be received until 3:00 PM local time, February 8, 2019

Anticipated Schedule:

Multiple projects with schedules throughout 2019

Questions, Clarifications and Addenda:

All questions concerning this RFQ shall be directed in writing via email to District Operations, at ops@dublinschools.net. Questions will be reviewed and the District will determine whether any addenda should be issued as a result of any pertinent or substantive inquiries.  Addenda will be issued to all firms that have requested the RFQ for the Project.  Firms shall not rely on any oral instructions or answers.

Qualifications:

Submittals should include the following:

  1. Firm’s History and Resources – Information about the firm’s history and the resources available to it for this Project (number of years in business, etc.)
  1. Education & Technical Training – Provide the education, technical training, and experience of the principal in charge of the Project and the Project Manager, as well as any other individuals assigned to the Project, and proposed consultants, if any. Provide the education, technical training, and experience of firm owners. Detail how the identified individuals will communicate with the Owner.
  1. Firm’s Overall Experience – The firm’s experience in providing substantially similar services in Ohio (i.e., design services for schools and specifically for Ohio public projects using various project delivery models). Describe: 

a.     The firm's experience, approach, and specific expertise involving school projects.

b.     The firm's experience, approach, and specific expertise in planning for the use of space, technology, and systems that support school functions.

c.      The types of project delivery models for Ohio public projects with which the firm has experience.

  1. Proposed Timeline – Provide a detailed narrative demonstrating the firm’s ability to manage the Project schedule for completion of the Project and the various services that may be provided by the firm for pre-construction (programming, schematic design, design development and completion of construction documents), construction, and close-out phases of the Project. Describe the ability of the firm to provide services on the proposed schedule, including availability of current personnel (i.e., are resources currently available or fully committed to other projects.)
  1. Past Performance based on References – Past performance as reflected in evaluations of previous and current clients for which the firm has provided or is providing similar services; please include a list of five (5) relevant projects involving similar services performed by the firm during the past five years.  Include the following information for each project: 
    1. Project owner, name of project and location;
    2. Brief description of the project, including size of project (e.g., square footage) and project delivery model (e.g., general contractor, construction manager at risk, design-build, etc.);
    3. Year services were completed or anticipated completion date;
    4. Construction cost and percentage of change orders;
    5. Other relevant information about the project and the firm's services; and
    6. Reference contact person and phone number.
  1. Past Performance with Owner – The firm's past experience with the District, if any.
  1. Proximity to the Site – The firm’s location and proximity to the site for purposes of site visits and attending meetings at the District.
  1. Proposed Coordination for Design and Work – Describe the steps the firm will take to coordinate design and work on the Project with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, with respect to scheduling the Project, maintaining the construction schedule, and close-out of each stage of the Project. 
  1. Project Estimates and Budget – The firm's procedures for preparing budget estimates, including initial budget development and budget updates with the Owner and Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, performing design reviews, constructability reviews, and value engineering. Provide specific information on:

a.     Project budget development, including but not limited to, procedures for initial budget development with the Owner  and process for updating the budget in coordination with the Design-Builder, Construction Manager at Risk, and/or Contractor(s), as applicable, and Owner at various stages of the design process;

b.     The firm's experience over the past five (5) years with preparing project estimates and construction costs, monitoring project costs, and completing a project within the initial budget with various project delivery models; and

  1. Unique Competence, Qualities, and/or Expertise of the Assigned Team to Perform the Required Services – Unique competence, qualities, and/or expertise that set the assigned team apart from other firms and teams as it relates to the required services for the Project. List a maximum of four (4) specific and unique qualities that set the assigned team apart from others in relation to the District’s Project.
  1. Professional Liability Insurance Coverage & Claims History – The firm’s insurance coverage, including errors and omissions.  Include: 

a.     The coverage amounts and types of insurance coverage, particularly the firm’s commercial general liability and professional liability limits;

b.     Specific information about any claims asserted against the firm or its professional liability carrier within the last five (5) years, including the resolution of the claim(s); and

c.     Any statistics kept internally on change order history and project completion, recognizing that each change order is unique as to its causes.  The District is interested in information that will show consideration of budget requirements.

  1. Construction Phase Services – The firm’s practices with respect to site visits and oversight of the Project. What amount of time is spent on average on site during construction?  What is the background of the individuals who would be visiting the Project during construction? What documentation of such site visits is prepared and maintained?

13. Experience Working with the City of Dublin and its Building Code Officials and Inspectors and Other Code Officials with Jurisdiction over District Facility Improvements

Firms submitting statements of qualifications for the available contract will be evaluated and ranked in order of their qualifications, subject to the District’s absolute right to stop the process and refrain from entering into any contract.  Following this evaluation, the individual project teams from the firms determined to be most qualified may be asked to meet with District representatives to present the firm’s qualifications and proposed approach for the Project before final selection is made.  

The Owner reserves the right to enter into an Agreement with more than one firm to provide services for components of the Project rather than a single Agreement with only one firm for the entire Project, to be determined in the District’s sole discretion. Upon selection of a firm determined to be most qualified to provide the requested services for components of the Project, to be determined in the District’s sole discretion, the District reserves the right to assign individual components of the Project within its sole discretion and to negotiate the price for services to be provided, with such firm.  If the Owner and the selected firm agree to a price and scope of services, the form of agreement between the Owner and the selected firm will be a modified AIA Document B133-2014 Agreement Between Owner and Architect, Construction Manager as Constructor Edition. 

Qualifications received may be retained in the file maintained by the District for design professional qualifications; each firm is requested to provide annual updates to the qualifications to keep them current.  

 

 

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